(b) Leave at least 31⁄2 inches of clear space, from top to bottom, at the right end of the address side of envelopes, folders, or labels. This space will be used for address, postage, postmark, and other prescribed endorsements such as "airmail" or "special delivery." On large envelopes or mailing pieces, leave on the right end of the address side a clear rectangular space of not less than 3 by 41/4 inches for the address, stamps, postmarks, etc. See § 21.2(b) (2) of this chapter regarding the arrangement of the address on post cards. (c) Illustration of how to fix a first-class letter on a parcel: CODIFICATION: In § 13.2 paragraphs (a) and (b) were amended, 28 F.R. 1467, Feb. 15, 1963. Subsequently the illustrations in paragraphs (a) and (c) were amended, 28 F.R. 9150, Aug. 20, 1963. Prior Amendments 1962: 27 F.R. 2101, Mar. 3. Place the words "Return Requested" below the return address of the sender, as illustrated. FROM JOHN C.SMITH 501 WARMINGTON AVE. WILKEVILLE, N.Y. 13847 Retun Requested MR. HENRY BROWN § 13.4 Simplified address. [28 F.R. 9150, Aug. 20, 1963] ties other than 50 for each separation, the number of pieces must be shown on the facing slip. (ii) If selective distribution is desired, a sufficient number of pieces must be presented to cover the route or routes selected and the route numbers must be shown on the facing slips. (iii) For other than official mailings under penalty or "Postage and Fees Paid imprint" (see § 27.2 of this chapter) postage at the proper rate must be fully prepaid by a method that does not require cancellation: by permit imprints, second-class imprints, meter stamps, or by means of precanceled stamp, precanceled stamped envelopes, or precanceled postal cards. (iv) Designations such as "Farmer", "Food Buyer", "Voter", etc., are not permitted. (b) Occupant mail. To address mail to a specific street number without addressing the occupant by name, or to a post office box without addre boxholder by name, the following style Postal Patron (or Occupant, Householder, (Street and Number, Including Apartment Number, if any, or Post Office box number) (Post Office and State, or Local, and ZIP Code) (c) Number of patrons. On request postmasters will furnish without charge information as follows (see also $13.5 (c)): (1) Number of post office boxholder patrons. (2) Route numbers, and number of boxholders on each rural and star route. (3) Route numbers, and number of families on each rural route. (4) Number of possible deliveries or possible stops with or without stores or office buildings within the total delivery area or on particular carrier routes. (d) Mailing under Congressional frank-(1) Members and Memberselect of the Senate. All mail sent under the franking privilege by a Member or Member-elect of the Senate must be addressed to the recipient by name and post office address. See § 13.1. Franked mailings of a Member or Member-elect of the Senate may not be accepted when addressed in a simplified form for delivery either by rural or star route carrier, to any post office boxholder, or by city or village lettercarrier. This sub paragraph is not applicable to nonfranked personal mailings by Members of the Senate upon which the postage is prepaid. (2) Members and Members-elect of the House of Representatives. (i) Mail sent under the franking privilege of a Member or Member-elect of the House of Representatives may be addressed under the simplified forms in paragraphs (a) (1) and (b) of this section for delivery to patrons within the district which the Member or Member-elect was elected to represent. Mail so addressed will be delivered within that district to any or all of the following: (a) Each boxholder on a rural or Star route or each family on a rural or Star route. (b) Each post office boxholder. (c) Each stop or possible delivery on city carrier routes. (ii) The information in paragraph (c) of this section will, on request, be fur nished for a Congressional district in those instances where a post office serves areas which are located in more than one district. (iii) Simplified address mailings sent under the frank of a Member or Memberelect of the House of Representatives must be prepared as prescribed in paragraph (a) (2) of this section and each facing slip should show the Congressional district in which delivery is to be made. (iv) Representatives elected at large may send franked mail with simplified address to patrons within the entire State which elected the Member. (v) Franked mail of a Member or Member-elect addressed to a recipient outside of his Congressional district must be addressed by name and post office address. See § 13.1. (vi) This subparagraph is not applicable to nonfranked personal mailings of Members or Members-elect of the House of Representatives upon which the postage is paid. CODIFICATION: § 13.4 was revised, 27 F.R. 12753, Dec. 27, 1962, and subsequently amended in the following respects: 1. Paragraph (b) was revised, 28 F.R. 12581, Nov. 13, 1963. 2. Paragraphs (c) and (d) were revised, 29 F.R. 3810, Mar. 27, 1964. Prior Amendments 1962: 27 F.R. 2102, Mar. 3. § 13.5 Mailing list services. (a) Correction of mailing lists(1) Service available. Mailing lists submitted by departments of State governments, municipalities, religious, fraternal, and recognized charitable organizations and mailing lists used by concerns or persons for the solicitation of business by mail will be corrected as frequently as requested, at the expense of the owners of the lists. For lists received from Federal agencies and Members of Congress, see subparagraph (4) of this paragraph. Postal employees must not compile mailing lists including occupant lists. (2) Name and address lists-(i) Method of submission. Typewritten or printed lists should be submitted to the post office that serves the addresses, on cards, one name and address to a card. Cards should be approximately the size and quality of a postal card. The owner of the list must place his name in the upper left corner of each card. At third- and fourth-class post offices, (ii) Type of corrections made. Names (3) Occupant lists—(i) Method of submission. Lists of street addresses may be submitted on cards (as described in subparagraph (2) (i) of this paragraph), one address to a card, or in sheet form, provided the sheets are made up separately by carrier routes and each sheet bears the list owner's name and address. (ii) Type of corrections made. Lists for mail addressed to "occupant" and street address will be corrected. Numbers representing incorrect or non-existent street addresses will be crossed off, but numbers will not be changed or added. Business addresses will be indicated by inserting B opposite the number. Addresses on a rural route will be indicated by R. The number of separate family units will be indicated opposite addresses of apartment houses or other multiple dwellings. If no change is necessary, an x will be marked in the upper right corner of the card or sheet. Corrected cards or sheets will be grouped by routes when returned to the owner so that he may handle and label mailings by routes. (4) Charges. The minimum charge for each list corrected is $1. For lists of more than 20 names or addresses, the charge is 5 cents per name or street address, including individual apartments. Payment must be made in advance by cash or money order. Lists used by Members of Congress and Federal agencies are corrected without charge. Where rural routes have been consolidated or changed to another post office, no charge will be made for cor rection if the list contains only names of persons residing on the route or routes involved. (5) Postage on lists. Typewritten lists are subject to postage at the firstclass rate. Those prepared by stencil, mimeograph, printing, or similar process may be mailed at the third- or fourth-class rate depending on the weight. Lists are returned to customers free of postage. (b) Furnishing address changes to election boards and registration commissions. Residential change-of-address information is available to duly constituted election boards or registration commissions using permanent registration, at a cost of 5 cents for each changeof-address Form 3575. An election board or registration commission desiring this information must submit to the postmaster, a written request signed by an authorized official. The postmaster shall transmit the request to the Regional Director for approval. On approval, the postmaster will receive necessary procedural instructions from the Regional Director for release, control, and return of change-of-address Form 3575. (c) Address cards arranged in sequence of carrier delivery. Address cards may be arranged in sequence of carrier route delivery without charge. The cards must be the size and quality of a postal card, one address to a card. The list owner's name must appear in the upper left corner of the card. Cards bearing incorrect, nonexistent, or other undeliverable addresses will be withdrawn and corrected at the charges provided in paragraph (a) (4) of this section. Mailers may submit address plates or stencils instead of cards when satisfactory arrangements can be made to handle them. Postmasters must check to see that mailers whose lists have been arranged in sequence prepare bundles for each route with the individual pieces in address sequence. This service shall not be provided to mailers who do not make the required premailing preparation, and it must not be provided as a substitute for the list correction service provided by paragraph (a) of this section. (d) Furnishing city and State schemes. To assist volume mailers in the preparation of their mailings, postmasters may furnish, on request, a copy of the city scheme or the State scheme used by clerks for sorting mail. (e) ZIP coding of mailing lists. The ZIP code will be added or corrected on mailing lists without charge. The list should be submitted to the local postmaster on printed or typed cards. Gummed labels, wrappers, envelopes or postal or post cards addressed for mailing use on a one-time basis will not be considered as mailing lists. CODIFICATION: § 13.5 was revised, 28 F.R. 1467, Feb. 15, 1963. Subsequently, paragraph (e) was added, 28 F.R. 12581, Nov. 23, 1963. Prior Amendments 1962: 27 F.R. 12735, Dec. 27. § 13.6 ZIP code system. (a) Description. ZIP code is a fivedigit coding system of mail sorting, distribution, and delivery, which identifies each post office and delivery unit and associates each with the sectional center or major office through which mail is routed for delivery. The first digit identifies the geographical area; the second and third digits, together with the first, identify the major city or sectional center, and the fourth and fifth digits identify the post office or other delivery unit. (b) Purpose. The purpose of ZIP code is to achieve greater accuracy and speed in the dispatch and delivery of mail. (c) Placement of ZIP code digits. (1) The ZIP code should appear on the Mr. John Smith 123 6th off last line of both the address of destination and return address following the city and State. A space not less than two-tenths inch is to be left between the last letter of the State and first digit of the code. When the State name is abbreviated, the use of a period is optional so long as the space precedes the ZIP code. A comma should not be inserted between the State name and ZIP code. Example: Mr. Henry Brown 24789 Alaska Avenue (2) For large volume mailers where space or other factors make the positioning shown in subparagraph (1) of this paragraph impractical, the ZIP code may be carried as the bottom line of the address, indented not less than two-tenths inch, provided no characters or digits either precede or follow it. Example: Mr. Harold Jones 1070 High Street Hot Springs National Park, Ark. [28 F.R. 12581, Nov. 23, 1963] Prior Amendments 1962: 27 F.R. 9258, Sept. 19; 27 F.R. 12753, Dec. 27. § 13.8 Overseas military mail. (a) Army and Air Force. Roanoke, Virginia 24012 Pot. Willard J. Doe, RA32000000 1673 Infantry Regt. APO 801 New York, New York 09801 |