18-16.904-2 Supply Contracts (PC 12, PC 13, Standard Form 99). U.S. Government Tax Exemption (Standard Form 1094, TD 1444, TD 1486). Bond forms. Bidders Mailing List Application (Standard Form 129). Conditions for use. Requirements (DD 18-16.811-1 Security agreement. 18-16.811-2 18-16.812 18-16.814 18-16.815 18-16.815-1 18-16.815-2 Security requirements checklist. Release and assignment forms (NASA Forms 778, 779, 780, and 781). Architect-Engineer Questionnaire Form (Standard Form 251). Contract modification forms (NASA Forms 450, 449, 449–1, and 449-2). Change Order (NASA Form 450). Supplemental Agreement (NASA Form 449). Identical Bid Report for Procurement (DJ 1500). Semiannual Report of Partici(NASA 18-16.816 18-16.850 pating Companies Form 524). Reports required. Individual Procurement Action Report (NASA Form 507). NASA Procurement Status Re port (NASA Form 561). Geographic of NASA Subcontracts (NASA AUTHORITY: The provisions of this Part 18-16 issued under 42 U.S.C. 2473 (b)(1). SOURCE: The provisions of this Part 18-16 appear at 29 F.R. 16743, Dec. 5, 1964, unless otherwise noted. § 18-16.000 Scope of part. (a) This Part 18-16 prescribes forms for use in connection with the procurement by NASA of supplies and services and provides instructions and guidance for their use. (b) Contract forms authorized by this Part 18-16, which contain General Provisions, have been designed as a matter of convenience for NASA procurement personnel and, notwithstanding § 181.109–1 (a) (3), clauses contained in such forms may be deleted and other clauses added or substituted by appropriate reference in the "Alterations in Contracts" clause: Provided, That the deletions, additions, and substitutions are in compliance with or supported by this chapter. Forms, DOD forms, and certain miscellaneous forms that are authorized for use in NASA procurement. The current edition of each form is shown in parentheses under the column headed "Date"; prior editions shall not be used. References to Number Date Title Notice of Costs Suspended and/or Disapproved. Proposal and Acceptance (Negotiated Supply Contract). General Provisions for Short Form Fixed-Price Contract with Nonprofit Institu- General Provisions for Fixed-Price Research and Development Contract. General Provisions for Cost-Type Research and Development Contract. General Provisions for Cost-Remibursement Research and Development Contracts General Provisions for Short Form Reimbursement Research Contract with Educational or Nonprofit Institutions. Cover Page for Negotiated Contract. Signature Page for Negotiated Contract. Supplemental Agreement. Contract Modification Continuation Sheet. Signature Page for Supplemental Agreement. Notice of Costs Suspended and/or Disapproved Continuation Sheet. Individual Procurement Action Report. NASA-Defense Purchase Request. Semiannual Report of Participating Companies. Sample Request for Proposal-Soliciting Proposals for Major R&D Contracts. Negotiated Utility Service Contract. Negotiated Utility Service Contract (Short Form). Electric Service Specifications. Gas Service Specifications. Water Service Specifications. Steam Service Specifications. Sewage Service Specifications. Financial Data Sheet. Additional General Provisions to U.S. Standard Form 23-A (4-61Ed.). General Provisions for Cost-Reimbursement Facilities Acquisition Contract. 3-63 General Provisions for Facilities Use Contract. General Provisions for Cost-Reimbursement Consolidated Facilities Contract. Assignee's Release. Contractor's Assignment of Refunds, Rebates, Credits, and Other Amounts. U.S. Government Bill of Lading. Continuation Sheet (Supply Contract). Purchase Order- Invoice-Voucher. Notice of Award of Contract. Contractor's Statement of Contingent or Other Fees. Bidders Mailing List Application. Order-Invoice-Voucher. Order-Invoice-Voucher Continuation Sheet. Architect-Engineer Questionnaire. Public Voucher for Purchases and Services Other than Personal. Public Voucher for Purchases and Services Other than Personal-Memorandum Public Voucher for Purchases and Services Other than Personal-Continuation Public Voucher for Purchases and Services Other than Personal Continuation Voucher for Transfers Between Appropriations and/or Funds. U.S. Tax Exemption Certificate. Transportation Request. Security Requirements Checklist. Raw (Basic Processed) and Semifabricated Stock Form. Bill of Materials for Subcontracted Parts-Purchased Parts-Government-Furnished Property. Notice of Costs Suspended and/or Disapproved. Security Agreement. Acceptance of MIPR. 4-57 Settlement Proposal (Inventory Basis). Settlement Proposal (Total Cost Basis). 4-57 Inventory Schedule A (Metals in Mill Product Form). Inventory Schedule B (Raw Materials). Inventory Schedule B (Continuation Sheet). Notice of Audit Status Date. Settlement Proposal (Short Form). 4-57 Inventory Schedule D (Dies, Jigs, Fixtures, etc., and Special Tools). Schedule of Accounting Information. Settlement Proposal for Cost-Reimbursement Type Contracts. Application for Partial Payment. Termination Inventory Schedule E (Short Form). Instructions for Use of Contract Termination Settlement and Inventory Schedule Amendment to Invitation for Bid. Subpart 18-16.1-Forms for Advertised Supply Contracts § 18-16.100 Scope of subpart. This Subpart 18-16.1 sets forth instructions concerning forms used in procuring supplies by formal advertising. § 18-16.101 Separate award type (Standard Forms 30, 31, 32, 26, and 36, and NASA Form 250). § 18-16.101-1 General. Except as provided in § 18-16.102, the following supply contract forms shall be used by NASA procurement offices in effecting procurement by formal advertising: (a) Invitation and Bid (Supply Contract) (Standard Form 30); (b) Schedule (Supply Contract) (Standard Form 31); (c) General Provisions (Supply Contract (Standard Form 32); (d) NASA Form 250 (Additional General Provisions to U.S. Standard Form 32 (9-61 Ed.)); (e) Any other special terms for the Invitation for Bids or additional contract provisions prescribed by this Regulation; (f) Award (Supply Contract) (Standard Form 26); (g) Continuation Sheet (Supply Contract) (Standard Form 36) (when needed with Standard Form 31 or 26); and (h) Amendment to Invitation for Bids (DD 1260), when needed. § 18-16.101-2 Conditions for use. (a) The Invitation for Bids (Standard Form 30) and the Schedule (Standard Form 31) shall be prepared in accordance with § 18-2.201. (b) Standard Form 32 and NASA Form 250 (Additional General Provisions) may be attached to each copy of the Invitation for Bids. Alternatively, only one copy of Standard Form 32 and NASA Form 250 need be furnished to each bidder for retention, if such provisions are specifically incorporated by reference (including each form title, number, and date) in Standard Form 30 or 31. (c) Award of contracts shall be accomplished by furnishing a completed Standard Form 26 to each successful bidder. Documents previously supplied bidders will not accompany the successful bidder's copy of Standard Form 26. The requirement for use of Standard Form 26 does not preclude the additional use of informal documents, including telegrams, as notices of award. § 18-16.102 Combination Type (Standard Form 33). Standard Form 33, which is a combination Invitation for Bids, Bid, Schedule, and Award, may be used in lieu of Standard Forms 30, 31, and 26, as prescribed in § 18-16.101-1, whenever the space available on Standard Form 33 for the Schedule and the Award is sufficient. The following forms are prescribed for use with Standard Form 33: (a) General Provisions (Supply Contract) (Standard Form 32); (b) NASA Form 250 (Additional General Provisions to U.S. Standard Form 32 (9-61 Ed.)); (c) Any other special terms for the Invitation for Bids or additional contract provisions prescribed by this Regulation; (d) Continuation Sheet (Standard Form 36), when needed; and (e) Amendment to Invitation for Bids (DD Form 1260) when needed. § 18-16.102-2 Conditions for use. (a) The Invitation for Bids and Schedule portion of Standard Form 33 shall be prepared in accordance with § 18-2.201. (b) Standard Form 32 and any additional general provisions shall be utilized in accordance with the conditions specified in 18-16.102-1. (c) Award of contract shall be accomplished by completing the award portion of Standard Form 33 and furnishing a copy of the completed form to each successful bidder. The required use of the Award portion of Standard Form 33 does not preclude the additional use of informal documents, including telegrams, as notices of award. (d) DD Form 1260 (Amendment to Invitation for Bids) shall be used when it is necessary to issue an amendment. Subpart 18-16.2-Forms for § 18-16.200 Scope of subpart. This Subpart 18-16.2 sets forth instructions concerning the forms used in procuring supplies or services by negotiation. § 18-16.201 Request for quotations (Standard Form 18). § 18-16.201-1 General. Standard Form 18 is prescribed for use in obtaining price, delivery, and related information from suppliers. § 18-16.201-2 Conditions for use. (a) Standard Form 18 is authorized for use when it appears reasonably certain that the procurement will result in a fixed-price contract involving extensive negotiations or in a cost-reimbursement type contract. (b) Standard Form 36 (Continuation Sheet) may be used as required. (c) Standard Form 18 shall be used for negotiated procurements of $2,500 or less (including purchase orders) and may be used in procurements in excess of $2,500 when a written informational quotation, rather than a binding quotation, is desired (see § 18-1.309). (d) Except when firm offers must be obtained, Standard Form 18 is authorized for use when written quotations are solicited. (e) A quotation submitted on Standard Form 18 is only informational and is not to be construed as a legal offer, acceptance of which would result in a binding contract. Accordingly, issuance of a purchase order (or other document) pursuant to a supplier's quotation on Standard Form 18 does not constitute acceptance but an offer to buy certain goods or services upon certain specified terms and conditions. Under the procedure of obtaining a quotation on Standard Form 18 and issuing a purchase order, the Government may, at any time prior to acceptance by the contractor of the purchase order, withdraw, amend, or cancel its offer, thereby minimizing disputes and administrative costs. In such cases, a written notice should be given the supplier. Since substantial performance by the supplier, prior to cancellation, may constitute acceptance and hence create a contract, the contracting officer should verify whether or not acceptance of the offer has taken place prior to cancellation of the offer. § 18-16.202 Negotiated contract forms. The forms described in this section are authorized for use in negotiated procurements. Instructions for their use are set forth in this chapter as indicated in this section. § 18-16.202-1 Contracts in excess of $2,500 (Standard Form 32, NASA Form 250). For contracts in excess of $2,500, Standard Form 32 (General Provisions (Supply Contract)) shall be used, supplemented by NASA Form 250 (Additional General Provisions to U.S. Standard Form 32 (Sept. 1961 Edition)). Standard Form 36 (Continuation Sheet) may be used as required. § 18-16.202-2 Contracts not in excess of $2,500 (NASA Form 177, Standard Forms 44 and 147). (a) For negotiated purchases not in excess of $2,500, NASA Form 177 may be used in lieu of Standard Form 44 or 147. See § 18-3.605-3 for instructions on the use of NASA Form 177. (b) Standard Form 44 (Purchase Order-Invoice-Voucher) is a small purchases form for transactions not in excess of $2,500 and is authorized for use in accordance with the instructions and limitations set forth in § 18-3.605-1. It is especially useful in over-the-counter transactions, purchases at isolated stations, and purchases away from the pur |