(1) Familiarize himself with the terms of the invitation for bid or request for proposal;

(2) Review

information available from other sources relative to the contractor;

(3) Physically make a survey of the plant concerned; and

the responsibility of the prospective prime contractor. It is generally the prospective contractor's function to make these determinations concerning the responsibility of the prospective subcontractors. Prospective prime contractors may be required to (a) indicate in writing the responsibility of the proposed

(b) Upon completion of the survey, the pre-award survey officer shall prepare three copies of a narrative report of survey information and conclusions. In preparing the report, the pre-award survey officer should ensure that all the information required by the contracting officer and, in each area of investigation, a definite statement as to responsibility and capability of the contractor have been included. The reports should be brief, clear, and complete, and should not include matters other than those specifically requested by the contracting officer except as indicated in § 18-1.9054. Two copies of the report and NASA Form 586 (when required) shall be furnished to the contracting officer and one copy of each retained in the local files. § 18-1.906

Subcontractor responsibility.

To the extent that a prospective contractor proposes to perform the contract by subcontracting, determination of pro

an acceptable and effective purchasing and subcontracting system encompassing a method for determining subcontractor capability.

Data, including information obtained from a pre-award survey, leading to a determination of the responsibility of prospective contractors shall not be released outside the Government and shall not be made available for inspection by individuals, firms, or trade organizations. However, such data may be disclosed to, or summarized for, other elements within the Government on their request. Such information shall be made available to procurement personnel of NASA and other Government agencies upon request in accordance with § 18-1.905-1. connection with making a determination of responsibility, information disclosed by such data may be discussed with the prospective contractor, as necessary.

In

[ ] Complete

1. To: name, installation

3. Buyer's name, installation, and telephone No.

4. Proposed contractor's name and address

award survey (NASA Form 585).

[ ] Limited

2. Date received (to be filled in by Pre-Award Survey Officer):

5. Sole source

6. [] RFP

[ ] IFB

Number and date

[] Yes [] No

7. Order number

10. Brief description of the procurement:

11. Proposed time schedule for delivery of performance:

Subpart 18-1.10—Publicizing
Procurement Actions

§ 18-1.1001 General policy.

It is NASA policy to increase competition by publicizing procurements which offer competitive opportunities for prospective prime contractors or subcontractors, thus assisting small bus.ess and labor surplus area concerns and broadening industry participation in NASA procurement programs.

§ 18-1.1002 Availability of invitations for bids and requests for proposals. A reasonable number of copies of invitations for bids and requests for proposals publicized in the Department of Commerce Synopsis, including specifications and other pertinent information, shall be maintained by the issuing office. If the invitations for bids or requests for proposals reveal no classified information (and, accordingly, bear no classified markings), they shall, if available, be provided at the procurement office to manufacturers, construction contractors, and regular dealers and to others having a legitimate interest therein, such as publishers, trade associations, procurement information services, and others who disseminate information concerning invitations for bids and requests for proposals; otherwise the procurement office may limit the availability of invitations for bids and requests for proposals to perusal at such office.

§18-1.1003 Synopses of proposed pro

curements.

§ 18-1.1003-1

General.

Every proposed advertised or negotiated procurement made in the United States, which may result in an award in excess of $10,000, will be publicized promptly in the Department of Commerce publication, Commerce Business Daily, Synopsis of U.S. Government Proposed Procurement, Sales and Contract Awards except that the following need not be publicized in the Synopsis:

(a) Procurement of a classified nature where the information necessary to be included or referenced in the solicitation (invitation for bids or request for proposals) is in itself of a classified nature and the public disclosure of this information would violate security requirements; all other classified procurements shall be

published in the Synopsis if sufficient unclassified information can be provided in or with the solicitation to enable a prospective contractor to submit a bid or proposal without access to classified information;

(b) Procurement of perishable subsistence;

(c) Procurement of electric power or energy, gas (natural or manufactured), water or other utility services;

(d) Procurement (whether advertised or negotiated) which is of such urgency that the Government would be adversely affected by the delay involved in permitting the date set for receipt of bids, proposals, or quotations to be more than 15 calendar days from the date of transmittal of the synopsis or the date of issuance of the solicitation, whichever is earlier; (e) Procurement to be made by an order placed under an existing contract;

(f) Procurement to be made from or through another Government department or agency, or a mandatory source of supply such as an agency for the blind under the blind-made products program;

(g) Procurement of personal or professional services to be negotiated under § 18-3.204 of this chapter;

(h) Procurement from educational institutions to be negotiated under § 183.205 of this chapter; and

(i) Procurement in which only foreign sources are to be solicited.

§ 18-1.1003-3 Synopses of subcontract opportunities.

(a) Research and development procurements. Within the security limitations of § 18-1.1003-1 (a), all proposed NASA research and development procurements made in the United States which may result in an award of $100,000 or more, except proposed study contracts or proposed contracts with educational or nonprofit institutions, shall be publicized in the Commerce Business Daily. The information shall be sent by teletype directly to Synopsis, U.S. Department of Commerce, Administrative Service Office, Chicago, Illinois, simultaneously with the mailing of the requests for proposals. The procurement will be publicized by the Department of Commerce under the heading "Research and Development Proposals" (National Aeronautics and Space Administration). In addition to the information normally included in a

synopsis, the names and addresses of all firms which have been invited by NASA to submit proposals shall be furnished to the Department of Commerce. This procedure will offer opportunity to small business concerns and others interested in subcontracting in current research and development procurements to contact prospective prime contractors directly during the early stages of procurement. A copy of each synopsis sent to the Department of Commerce shall be furnished to the Office of Procurement (Code KD-2) and to the Office of Public Information, NASA Headquarters (Attn: News Division).

(b) Technical proposals received under two-step formal advertising. Contracting officers shall, unless not in the Government's interest or subcontracting opportunities do not exist, publish in the Commerce Business Daily the names and addresses of firms which have submitted acceptable technical proposals in the first step of two-step formal advertising and will therefore be issued invitations for bids in the second step (see § 18-2.503 of this chapter). Such lists should be followed by a statement substantially as follows:

It is suggested that small business firms or others interested in subcontracting opportunities in connection with this procurement make direct contact with the above firms.

(c) Prime contractors and subcontractors. Prime contractors and subcontractors should be encouraged to use the Department of Commerce Synopsis to publicize opportunities in the field of subcontracting stemming from their Government business, if this can be done without disclosing classified information. Prime contractors and their subcontractors will be advised to mail subcontract information directly to the U.S. Department of Commerce, Admininstrative Service Office, Room 1300, 433 W. Van Buren St., Chicago 7, Illinois, under the heading "Subcontracting Leads (Subcontracting Assistance Wanted)," and in the form of the following example:

XYZ Co., Attn John Z. Smith, Tel. No. Randolph 6-1111, 102 First Ave., Chicago 7, Ill., seeks Subcontractor on items to be used in connection with Contract No. awarded

(Date)

Coils, Induction, Dwg.

No. 10-742 10,000 ea. (Name, description, and quantity of other items or services may be included as long as contract assistance is desired under the same contract number)-if interested, make inquiry before to above Contractor.

(Date)

§ 18-1.1003-4 Responsibility of small business specialists.

Small business specialists in each procurement office are responsible for screening all proposed procurements and for recommending action to be taken with respect to publicizing such procurements in accordance with the requirements of § 18-1.1003. In those offices where no small business specialist is assigned, the contracting officer or other designated representative shall accomplish the foregoing.

§ 18-1.1003-5 Publication of procurements of less than $10,000.

When recommended by procurement personnel or the small business specialist, and approved by the contracting officer, proposed procurements of less than $10,000 may be publicized in the Commerce Business Daily.

§ 18-1.1003-6 Pre-invitation notices.

Where pre-invitation notices (see § 182.205-4(c)) of this chapter are used, the pre-invitation information shall be included in the synopsis. This information need not be republished in the synopsis when the invitation for bids is issued.

§ 18-1.1003-7

Information regarding specifications, plans, and drawings.

(a) Where distribution of applicable specifications, plans, or drawings with the solicitation is impracticable, the synopsis shall contain notice of this fact and of the locations at which the specifications, plans, or drawings may be examined or obtained (see § 18-1.1003-9 (c) and (d)).

(b) Where the specifications, plans, and drawings available do not fully provide manufacturing or construction details necessary to describe a requirement, the synopsis will contain notice of this fact (see § 18-1.1003-9 (c) and (d)).

§ 18-1.1003-8 Time of publicizing.

To allow concerns which are not on current bidders lists ample time to pre

pare bids, proposals, or quotations, procurement offices should, when feasible, synopsize proposed procurements at least 10 days before issuance of invitations for bids and requests for proposals. Prompt reporting is particularly important where a short time for submitting bids or proposals is involved.

§ 18-1.1003-9 Preparation and transmittal.

(a) Each procurement office shall transmit a synopsis of proposed procurements as follows:

(1) When teletypewriter service is available, all synopses shall be forwarded daily as soon as practical via teletypewriter to the following address: Synopsis, U.S. Department of Commerce, Administrative Service Office, Chicago, Illinois.

(2) When teletypewriter service is not available, synopses normally shall be sent by airmail or ordinary mail, whichever is considered more expenditious, addressed as follows: U.S. Department of Commerce (Synopsis), Administrative Service Office, Room 1300, 433 West Van Buren, Street, Chicago, Ill., 60607. This address should be used also when commercial telegraph facilities are used. (b) Each synopsis message shall be prepared as described below:

(1) Spacing-Except as provided in § 18-1.1003-9 (b) (4), lines of the text will begin flush with the left margin and will not exceed 69 typewritten spaces in length. Double-spaced lines will be used in the text. Each procurement shall be described in a separate paragraph.

(2) Message number-The first line of the message text will state the "transmittal number" of the message being sent. Synopses will be numbered consecutively by the reporting activity during the calendar year, using a new series of numbers beginning with number one for the first message of each calendar year.

(3) Contracting office and addressThe name and address of the contracting office will begin on the second line of the message text and continue straight across the page and on the subsequent line or lines if necessary. No abbreviations are to be used except for the name of the State. The address may include

an attention phrase directed to an official by name, title, or reference code.

(4) Description of procurements-The appropriate classification code (see §181.1005 and subparagraph (5) of this paragraph) for each proposed procurement of supplies and services shall begin 5 spaces from the left margin followed by two hyphens and the description of the procurement. As used in this Subpart the term "supplies" includes materials and equipment. The description shall be in narrative form, double spaced, with each succeeding line commencing flush with the left margin. The description shall be clear, concise, and in such detail that it will be understood by interested parties. Descriptions shall include, as appropriate, commonly used names of supply items, basic materials from which fabricated, general size or dimensions, citations of specification and drawing numbers, quantities, units of measure, invitation for bid or request for proposal numbers, opening dates, places of delivery, and other pertinent data. Where a term or indefinite quantity contract is involved, the description should so indicate and, where applicable, include a statement as to the duration of the contract period. If an item is covered by one or more specifications requiring qualification testing and approval, and such requirement has not been waived, the notation "QPL" shall be inserted immediately following the specification number. Federal stock numbers should be included where one has been assigned. Only standard, commonly understood abbreviations may be used. For purposes of clarity, two hyphens should be used instead of punctuation marks to separate quantities, purchase reference numbers, opening dates, and other elements of the description. Copies of the Commerce Business Daily will be helpful as a guide in preparing messages.

(5) Several items on one invitation for bids or request for proposals-Where several items are included in the same invitation for bids or request for proposals, a blanket statement such as "The following described items are to be procured under Invitation for Bids (or Request for Proposals) No. Opening Date should be inserted following the classification code and preceding the description of the items. If more than one class of sup