ployees to postal employee organizations. See § 113.8.

(b) Reproduction. (1) For each copy of an identifiable page of any record, publication, etc. available under these regulations, the charge shall be $0.25 per page. There shall be a minimum charge of $1 for any record reproduction regardless of number of pages requested.

(2) The Department reserves the right to make available coin operated copy machines at any given location. In such event, the party desiring copies will make the copies at his own expense.

(3) The Department is not required nor need it furnish more than one copy of any record, publication, etc.

(c) Change of address record. The fee for searching or furnishing the last recorded change of address is $1 per change of address, except as provided in §§ 123.5, 158.2(b), 158.2(c), 158.2(d), and 158.2(e) of this chapter. The $1 charge is not refundable if the change of address information is not found. In such case, the $1 charge is for the search for the address change information.

(d) Waiver of fees. (1) If it is determined to be in the interest of and for the convenience of the Department to furnish a copy of any particular record, publication, etc., except a copy of a change of address or information in connection therewith, only the General Counsel or the Bureau, office or installation head having jurisdiction over such record may waive the fees set out in paragraphs (a) and (b) of this section. However, only the General Counsel may, for good cause shown, permit waiver of the prescribed fee for change of address information.

(2) Specifically, the fee for change of address information requested under § 113.3(a) (3) is waived for:

(i) Telegraph companies when the sender of the telegram is the U.S. Government;

(ii) Federal, State, and local public health officials when such officials state that the persons whose forwarding addresses are being sought are infected with or were exposed to contagious diseases;

(iii) Federal, State, and local law enforcement officials, upon certification by the representatives of such law enforcement organization that the change of address is required for law enforcement purposes (see § 113.1(e) (1) (viii)); and

(iv) Federal agencies, upon certification by the representative of such agency

that the change of address is required for official business and all other known sources for obtaining the change of addresses have been exhausted. (Examples of other sources are city directories, telephone books, mailing lists, etc.)

(e) Accounting for fees. (1) Postmasters will deposit fees received as postal funds. The amounts collected will be recorded as write-in entries to A/C 49299, Reimbursements-Miscellaneous, in the cashbook and statement of account. The manner in which the fee is paid, the amount received, and the number of hours used to compile lists or prepare copies of other records released shall be recorded on the request for this information. Written replies to the customer's request stating the number of hours required to prepare information and the amount to be charged should be attached to the request in lieu of the above notation. Requests and any attachments should be filed chronologically for use in site examinations of postal inspectors or finance examiners.

(2) Fees received for information furnished by postal data centers, automatic data processing centers (ADPC), and regional offices will be forwarded to the disbursing officer at the appropriate postal data center for deposit, specifying the proper account number to be used for recording the amounts collected. Offices at Headquarters receiving fees will follow special procedures outlined in instructions furnished them. Postal data centers, ADPC's, and Headquarters offices providing record retrieval as described in § 113.5(a) (1) will enter five-sixths of the fee received in A/C 49579, Reimbursements to Facilities Appropriation—Miscellaneous. The remaining one-sixth of the fee, plus the fees covered in § 113.5(a) (2), (b), and (c), will be entered by postal data centers and Headquarters offices in A/C 49199, Reimbursements to Administration and Regional Operations Appropriation-Miscellaneous, and by ADPC complexes in A/C 49299, Reimbursements to Operations Appropriation-Other than U.S. Government Agencies. Installations other than post offices, postal data centers, ADPC's, and Headquarters will enter all fees deposited in A/C 49199. [33 F.R. 11775, Aug. 20, 1968, as amended at 34 F.R. 8159, May 24, 1969; 34 F.R. 18550, Nov. 21, 1969]

§ 113.6 Compliance with subpenas duces tecum, court orders and summonses. (a) Compliance with subpena duces

tecum. (1) Except as required by §§ 113.2 and 113.3, other records of the Department shall be produced only in compliance with a subpena duces tecum or appropriate court order.

(2) Time, leave, and payroll records of postal employees are subject to production when a subpena duces tecum or appropriate court order has been served. Authority is hereby delegated to Regional Directors, Postal Data Center Directors, and in those regions which have regional counsels, to the regional counsels to authorize the production of time, leave, and payroll records in response to a properly served subpena duces tecum or appropriate court order. The custodian of the records may designate a postmaster, postal inspector, or other postal employee conveniently located to the court to present the records. The presentation by a designee rather than the employee named in the subpena or court order must meet with the approval of the attorneys for each side. In addition, such records may be released without a subpena or court order if authorized in writing by the employee.

(3) If the subpena calls for employee records involving a job-connected injury, the records are under the exclusive jurisdiction of the Bureau of Employees' Compensation, Department of Labor. Such records may not be produced without the prior consent of that Department even though a subpena or court order is served. Requests for authorization for the production of these records shall be addressed to: Bureau of Employees' Compensation, U.S. Department of Labor, Washington, D.C. 20210. The attorney responsible for the issuance of the subpena or court order should be so notified.

(4) If the subpena calls for employee medical records, they may not be released except as stated herein. These records are primarily under the exclusive jurisdiction of the U.S. Civil Service Commission. The Civil Service Commission has delegated authority to this Department and to the Commission's Regional Directors to release medical information, in response to proper requests and upon competent medical advice, in accordance with the following criteria which have been prescribed to adequately safeguard the interests of the Government and the employee:

(i) Except in response to a subpena, or court order, no medical information about an employee will be released to any

non-Federal entity or individual without authorization from the employee.

(ii) With authorization from the employee, this Department's Regional Directors, Postal Data Center Directors, or regional counsels will respond as follows to a request from a non-Federal source for medical information:

(a) If in the opinion of a Federal Medical Officer the medical information indicates the existence of a malignancy, a mental condition, or other condition about which a prudent physician would hesitate to inform a person suffering from such a condition as to its exact nature and probable outcome, the Regional Director, Postal Data Center Director, or regional counsel will not release the medical information to the employee or to any individual designated by him, except to a physician designated by the employee in writing. If a subpena or court order was issued, the responding official shall caution the moving party as to the possible dangers involved if the medical information is divulged.

(b) If in the opinion of a Federal Medical Officer the medical information does not indicate the presence of any condition which would cause a prudent physician to hesitate to inform a person suffering from such a condition as to its exact nature and probable outcome, the Regional Director, Postal Data Center Director, or Regional Counsel will release it in response to a subpena, or court order, or to the employee or to any person, firm, or organization he authorizes in writing to have it.

(c) If a Federal Medical Officer is not available, the Regional Director, Postal Data Center Director, or Regional Counsel should refer the request to the Civil Service Commission regional office with the medical certificates or other medical reports concerned.

(5) In no event shall any records containing information as to the employee's security or loyalty be released.

(6) Subpenas or court orders calling for the production of records may be honored only when disclosure is authorized by these regulations.

(7) When employees are authorized to comply with a subpena duces tecum, they will not leave the original records with the court, but will leave only copies prepared for that purpose.

(b) Compliance with summons. (1) A postmaster or other postal employee will comply with a summons requiring his appearance in court. He will not testify

as to any matters for which an exemption under § 113.1(e) may be claimed. As to these matters, he shall call the Assistant General Counsel, Opinions Division, Office of the General Counsel, at Headquarters for instructions.

(2) Postal inspectors and other employees having possession of inspectors' reports or Inspection Service records are prohibited from presenting such reports or records in either State or Federal courts in which the United States is not a party in interest, unless authorized by the Department. (See § 113.1(b) (2).) Should an attempt be made to compel production of matter which could be exempted (see § 113.1(e)), the inspector or employee will decline to produce the information or matter, and state it may be exempted and cannot be disclosed or produced without specific approval of the Department. The Department will offer every possible assistance to the courts, but the question of disclosing information for which an exemption may be claimed is a matter entirely at the discretion of the head of the Department. [34 F.R. 18550, Nov. 21, 1969]

§ 113.7 Mail covers.

Authority to order a mail cover is restricted to the Chief Postal Inspector or the postal inspector in charge. Upon request of either of these officials, furnish them with information regarding the address, return address, or postmarks on mail. When specifically requested by the Chief Postal Inspector or the inspector in charge furnish such information to the designated postal inspector. Do not give such information to anyone else. Requests for mail covers shall be treated confidentially and there shall be strict compliance with the instructions outlined in the request.

[34 F.R. 18551, Nov. 21, 1969]

ployment) will be released by installation heads in response to requests unless:

(i) The release is prohibited under law or executive order or in the interest of national defense or foreign policy.

(ii) The information is sought for purposes of commercial or other solicitation. Use of this information by an employee organization to increase its membership does not constitute commercial or other solicitation. An employee organization may not furnish or sell this information to others.

(iii) There is reason to believe that the names would be used for purposes which may violate the political activity prohibitions in subchapter III of chapter 73 of title 5, United States Code, or which may violate other law.

(2) In addition to the information to be made available under subparagraph (1) of this paragraph, the home address of an employee shall be made available to a police or court official on receipt of a proper request stating that an indictment has been returned against the employee or that a complaint, information, accusation, or other writ involving nonsupport or a criminal offense, has been filed against him and his address is needed for service of a summons, warrant, subpena, or other legal process. Social security numbers and place of actual residence shall be disclosed to a State or local taxing authority or both, as provided in Bureau of the Budget Circular No. A-38, revised.

(3) Except as provided in subparagraphs (1) and (2) of this paragraph, information required to be included in an official personnel folder by the instructions of the Civil Service Commission is not available to the public.

(4) [Reserved]

(5) The Commission or other Government agency will disclose to the parties concerned any report of investigation under its control, or an extract of the report, to the extent the report is involved in a proceeding under Part 352, 353, 771, or 772 of the Civil Service Commission regulations and the report of investigation or the written summary thereof in a proceeding under Part 713 of the Civil Service Commission regulations, except when the disclosure would violate the proscription against the disclosure of medical information in § 794.401 of the Civil Service Commission regulations. For the purpose of this paragraph, the "parties concerned" means the Government employee or

former Government employee involved in the proceeding, his representative designated in writing, and the representative of the agency involved in the proceeding.

(6) The Commission or other Government agency does not make a report of investigation or information from a report under its control available to the public, to witnesses, or, except as provided in subparagraph (5) of this paragraph, to the parties concerned in the investigation.

(7) No report of investigation, or an extract of the report, will be disclosed to the parties concerned in the investigation in any proceeding if it would violate a pledge of confidence.

(b) Fees. Notwithstanding the schedule of fees in § 113.5(a) (2), employee information may be furnished to employee organizations without charge if the labor involved in the manual preparation of the list at the concerned installation does not require more than 4 man-hours. If more than 4 man-hours are required, then the fee set forth in § 113.5(a) (2) is for application to all time expended beyond the first 4 man-hours in preparing the information manually. The fee in § 113.5(a) (1) is for application if the postal data center compiles the data by computer. In the discretion of the installation head, he may expend time in excess of 4 man-hours to prepare the information manually and apply the proper fee for such excess, or refer the request to the postal data center for preparation by computer. See § 113.3 (b) (4).

(c) Limitations. In no event will names be furnished for solicitation purposes, except as authorized by paragraph (a) (1) (ii) of this section.

(d) Inquiries from state, county, or municipal taxing authorities. Any inquiries from these sources concerning compensation or names of postal employees shall be referred to the postal data center for attention.

[33 F.R. 11775, Aug. 20, 1968, as amended at 34 F.R. 9388, June 14, 1969; 34 F.R. 18551, Nov. 21, 1969]

§ 114.1 Inquiries.

Inquiries in regard to mail should be made to local postmasters.

[29 F.R. 9538, July 14, 1964. Redesignated at 31 F.R. 15350, Dec. 8, 1966]

§ 114.2 General postal publications.

The following postal publications may be purchased from the Superintendent of Documents, Government Printing Office, Washington, D.C., 20402.

Title

Annual Report of the Postmaster General 1967..

The Postmaster General presents the annual report to the President on the services of the Department for the fiscal year ended June 30, 1967. The report is presented according to services, major programs, and principal activities. It is based upon the planning, programing and budgeting system (PPBS) established throughout the Government by the President. Nine categories have been designated which comprise the responsibilities and functions of the Post Office Department: Direct services to mailers, processing of mail, delivery services, transportation, auxiliary services, enforcement of postal laws, research and development general postal support. Among several of the new and expanded services described are: Self-service units, postage vending machines, and new procedures for handling imprint mail and other services to large mailers. Finally, the organization of the Post Office Department is presented.

Commemorative Stamp Posters.

8x101⁄2 inch posters provide advance information on commemorative stamps. Contain enlarged illustration of stamp to be issued, date and place of issue, number of copies to be printed, size and color, and complete instructions for stamp collectors who wish to obtain first-day cancellations.

Equal Employment Opportunity in the U.S. Post Office Department (April 1963)--

A supplemental report to the Postmaster General by the Post Office Department Advisory Board showing progress made by the POD in demonstrating the administration's commitment to equal employment opportunity.

Postal Bulletin...

Issued every Thursday, with special issues if required. Contains temporary instructions relating to operations of the Postal Service, including philatelic information of interest to stamp collectors; mail handling; transportation; finance; supplies; personnel; inspection; legislation; airmail; money orders; parcel post, etc. Postal installations will retain Postal Bulletins for 6 months unless specific instructions are given to retain for a longer period. Permanent instructions will be incorporated into the Postal Manual or some other permanent form of issuance.

See footnotes at end of table.

Price

$0.60

$1.50 a year. *$0.50.

$0.15

$2.25 a year *$2.50.

Chs. 1 through 8.

Chs. 1 and 2 contain regulations and procedures for both public and internal use. They explain services available and conditions under which they may be obtained, and prescribe rates and fees. Chs. 3 through 8 contain internal operating instructions of the Department including finance, transportation, facilities, personnel, and organization and administration. Chs. 3 through 8

are usually needed by postal employees only.

Mailing Chute Rules, Regulations, and Specifications (excerpts from Ch. 1, Postal Manual) (May 1966). Apartment House Mail Receptacles, Regulations and Instructions (excerpts from Ch. 1, Postal Manual) (June 1965).

County List of Post Offices (excerpts from Directory of Post Offices, POD26, July 1965.

Lists States, counties within these States, and their post offices all in alphabetical order. Each post office shows its class, geographical position in the State and other information such as location of county seat court house; offices having city delivery; offices having rural delivery and number of boxes served; star route boxes served; and post office boxes rented at offices not having city delivery.

Research, Development and Mechanization in the U.S. Post Office Department (Feb. 1963)..

An interim report to the Postmaster General by the Post Office Department Advisory Board reporting on the preliminary phase of an independent study of the Department's program on research, development, and mechanization and its impact on personnel policies and practices.

How to pack and wrap parcels for mailing (excerpts from Ch. 1, Postal Manual) (Nov. 1965)...

Lists all post offices alphabetically by States; shows their class, salary level of postmaster, and receipts. Postage Stamps of the United States, 18471965

Illustrates all stamps from the first stamp issued in 1847, through the Abraham Lincoln Stamp, issued November 19, 1965. Gives detail on each stamp and miscellaneous historical information. Postal Laws (looseleaf)-

A compilation of laws affecting the Post Office Department and the Postal Service. Contains all of Title 39 of the United States Code, and pertinent parts of Titles 2, 3, 5, 6, 7, 15, 16, 17, 18, 22, 26, 28, 31, 38, 39, 40, 41, 45, 48, 49, and 50.

Title

Apartment House Mail Receptacles, Regulations and Instructions (excerpts from Chapter 1, Postal Manual) (July 1966)-County List of Post Offices (excerpts from Directory of Post Offices, POD-26, July 1964)

Lists States, counties within these States, and their post offices all in alphabetical order. Each post office shows its class, geographical position in the State and other information such as location of county seat court house; offices having city delivery; offices having rural delivery and number of boxes served; star route boxes served; and post office boxes rented at offices not having city delivery.

How to Prepare Second- and Third-Class
Mailings (excerpts from Chapter 1.
Postal Manual) (July 1966)..
Directory of Post Offices (July 1966)..

Used to identify post offices and to compute parcel post rates. Explains method of using parcel post zone keys. Lists regional offices; inspection service divisions; number of post offices, branch post offices and stations; alphabetical list of post offices, branches, and named stations; post offices by States and counties; post offices discontinued and names changed during the past 2 years; named stations and branches discontinued and names changed during the past year; army posts, camps, and stations and air force bases, fields, and installations.

Directory of International Mail (looseleaf): With binder...

Without binder...

Contains detailed information about postage rates, services available, prohibitions, import restrictions, and other conditions governing mail to other countries. Countries are listed alphabetically with the specific requirements applicable to mail addressed to each of them. International Mail (Dec. 1963) Agreement Between U.S. Post Office Department and Seven National Employee Organizations (Sept. 24, 1966, to Oct. 31, 1967).

National ZIP Code Directory.

This Directory enables the user to determine the ZIP code for every mailing address in the Nation. It is for use by all large mailers, especially those maintaining large mailing lists. ZIP code listings are arranged alphabetically by State. Within each State a complete listing is given of all post offices, stations and branches, with the ZIP code for each delivery area. An appendix gives the ZIP code for each address in larger cities. Also includes a ZIP code area map; State abbreviations to be used with ZIP code; a numerical list of post offices by ZIP code; a list of sectional centers and ZIP code prefixes by States.

*Additional for foreign mailing.

1 Available at post offices for distribution to patrons free of charge.

2 For 2 year subscription.

[29 F.R. 15260, Nov. 13, 1964, as amended at 30 F.R. 3438, Mar. 16, 1965, 30 F.R. 10051, Aug. 12, 1965; 31 F.R. 9795, July 20, 1966; 32 F.R. 3018, Feb. 17, 1967; 32 F.R. 20810, Dec. 27, 1967. Redesignated at 31 F.R. 15350, Dec. 8, 1966]