« AnteriorContinuar »
cooperative projects without the authori. zation in § 116.2.
PART 117-MAIL TREATED IN
CONFIDENCE § 117.1 Mail treated in confidence.
Sealed first-class mail while in the custody of the Post Office Department is accorded absolute secrecy. No persons in the Postal Service, except those employed for that purpose in dead-mail offices, may break or permit the breaking of the seal of any matter mailed as first-class mail without a legal warrant, even though it may contain criminal or otherwise unmailable matter, or furnish evidence of the commission of a crime. (R.S. 161, as amended, sec. 1, 62 Stat. 782; 5 U.S.C. 301, 18 U.S.C. 1717, 39 U.S.C. 501) [26 F.R. 11513, Dec. 6, 1961. Redesignated at 31 F.R. 15350, Dec. 8, 1966; 32 F.R. 9559, July 1, 1967)
PART 118-COOPERATION WITH RED CROSS DURING NATURAL DISASTERS 1 f 118.5 Cooperation with Red Cross dur
ing natural disasters. (a) Application of these instructions. This section applies only to natural disasters such as those caused by floods, tornadoes, hurricanes, earthquakes, fires, explosions, etc., and not to those caused by enemy action.
(b) Objective of instructions. Both the Post Office Department and the Red Cross realize the importance to the individual and the community of maintaining communication during times of disaster. These procedures will help maintain this essential communication.
(c) Action by the Red Cross. (1) The American National Red Cross will encourage its chapters to establish and maintain contact with the postmaster(s) within the chapter jurisdiction in the interest of disaster planning.
(2) The Red Cross will arrange to use the “Change of Address Order, Form 3575 as a standard item in Red Cross disaster operations. It will also arrange to distribute these forms as needed to disaster-displaced persons in all Red Cross field facilities such as registration centers, feeding centers, mobile canteens, disaster shelters, etc. The chapter concerned will arrange with the postmaster concerned for the disposition of the completed forms for the establishment of a postal locator file.
(3) The Red Cross will arrange for the distribution of postal cards or other suitable stationery as needed by individuals or families in areas affected by disaster for mailing to relatives and friends as notification of the whereabouts and safety of the senders.
(4) The Red Cross will in disaster situations include in Its Public Information releases an appeal to affected families and individuals to obtain and complete "Change of Address Order” forms, along with an appeal to write to relatives and friends immediately concerning their whereabouts and safety.
(5) The Red Cross will include all necessary instructions in operating procedure manuals and training outlines to guide its field staff and volunteers in cooperating with local postmasters in implementing this arrangement.
(6) The Red Cross has advised all of its chapters concerning these instructions and has urged that they include postmasters in their disaster preparedness planning.
(d) Action by the Post Office Department. (1) The Post Office Department will make available to the American National Red Cross “Change of Address Order," Form 3575, in a manner mutually agreeable to both agencies.
(2) Post offices that receive completed “Change of Address Order" forms following a disaster will maintain them as a central locator file to provide directory service whereby mail may be promptly forwarded to individuals and families displaced by the disaster.
(3) The Post Office Deparment will permit postmasters to make available the information on these “Change of Address Order" forms to authorized Red Cross disaster workers. This information will be used by the Red Cross in locating individuals and families, only to answer inquiries from relatives and friends concerning the whereabouts and welfare of residents of the disaster community, or to make contact with residents who have made application for assistance from the Red Cross but who cannot be located because of a change of address.
(4) Regional Directors and Postal Inspectors in Charge are responsible for seeing that the post offices concerned implement these cooperative arrangements in disaster situations. Postmasters are encouraged to participate in community and Red Cross disaster preparedness planning.
132 F.R. 20811, Dec. 27, 1967.
(5) The instructions in this section
SOURCE: The provisions of this Part 119 appear at 26 F.R. 11515, Dec. 6, 1961, unless otherwise noted. Redesignated at 31 FR. 15350, Dec. 8, 1966. $ 119.1 Purpose.
The purpose of this part is to describe and give oficial notice of the seal of the Post Office Department. $ 119.2 Authority.
The Wustration and description of the seal of the Post Office Department contained in this document is identical to the illustration and description of the seal of the Post Office Department which has been filed in the office of the Secretary of State pursuant to section 303 of Title 39, United States Code. $ 119.3 Description.
Seal: A horse in full speed, equipped, in fesse, sinister, with mounted horseman
AUTHORITY: The provisions of this Part 119
OST OFFICE DEPARTMEN NITED STATES OF AMERIC
Alwethers who the
and mail saddle bag. In base, a plane of paper or burlap or similar cloth may be turf, all surrounded by an outer band used for parcels containing unbreakable bearing between two stars the words goods which would not be damaged by "Post Office Department” in upper por the weight of other mail. The strength tion and “United States of America" in of carton required will depend on the lower portion, the lettering concentric weight, size, and nature of the article with inner and outer fillet band rims, shipped. all encircled with rope band.
(b) Size of container. The outer ship$ 119.4 Custody.
ping container should be the proper size
to hold the goods shipped plus enough The seal shall remain in the custody of
space for cushioning material inside. If the Postmaster General, or such officer the container is too large, the contents or employee of the Department as he are apt to shift while in transit. If it designates and shall be affixed to all is too small, or if too much is put into it, certificates and attestations that may be there will not be enough room for protecrequired from the Department.
tive internal cushioning. An overstuffed
carton may burst in transit. PART 121—PACKAGES
(c) Chipboard boxes. Small rigid
telescoping chipboard boxes are usually Sec. 121.1 Adequacy of packaging standards.
used for small articles such as watches, 121.2 Containers for mailing.
jewelry, pens, etc. Those boxes equipped 121.3 Internal protection.
with metal clasps which hold the two 121.4 Outside wrapping.
parts together ordinarily need no further 121.5 Closures.
reinforcement to effect a proper closure. 121.6 Marking.
(d) Used containers. A used container AUTHORITY: The provisions of this Part 121 as described in paragraph (a) of this issued under R.S. 161, as amended, sec. 1,
section in good rigid condition with all 62 Stat. 781, as amended; 5 U.S.C. 301, 18
flaps intact is acceptable. If a box of U.S.C. 1716, 39 U.S.C. 501, 4058.
the desired size cannot be found, a larger SOURCE: The provisions of this Part 121
one may be cut down as shown in Illusappear at 30 F.R. 12841, Oct. 8, 1965, unless
tration 1. Bend the four sides over the otherwise noted. Redesignated at 31 F.R. 15350, Dec. 8, 1966.
articles which have been cushioned in § 121.1 Adequacy of packaging stand
ILLUSTRATION 1 ards.
MARK DESIRED HEIGHT OF BOX (A). (a) Explanation. This part contains
DETERMINE SIZE OF TOP FLAPS AND standards and methods for packaging,
1) MAKE SECOND LINE (B). SPLIT CORNERS
TO (A). wrapping, marking, and labeling articles for mailing. Part 125 of this chapter contains special packaging regulations for certain types of items that are excluded from the mail unless packaged so as to assure safe transit. Part 127 of this chapter contains special conditions governing parcels sent to military post offices overseas.
2)CUT ALONG LINE (B). (b) Inadequate preparation. Articles which are not prepared in accordance with the general guides in this part may be refused acceptance in the mail. $ 121.2 Containers for mailing.
(a) Types of containers. Containers must be strong enough to retain and protect their contents during the course
3 FOLD ALONG LINES (A). of normal mail handling. Boxes or cartons of the following materials are commonly used: Corrugated or solid fiberboard, kraftboard, chipboard (for small items), fiber mailing tubes with metal ends, metal, and wood. Heavy wrapping
the box. Tlustration 1A shows a method aging one another, in addition to proof making an acceptable container by tecting against outside impact. Each using two boxes of the same general di item should be separately wrapped so mensions from which the flaps have been that no damage will result regardless of removed.
the position of the package inside a mall
sack. ILLUSTRATION 1A
(3) In the absence of a specially engineered package with built-in interior padding, moulds or suspension, it is desirable that the container should always be full.
(b) Cushioning materials and positioning. (1) Excelsior, flexible corrugated fiberboard, or felt are commonly used to cushion heavy articles. Cellulose materials, cotton, clothing, shredded paper, or tissue paper are used for lighter items. Expanded foam plastics may also be used for cushioning or suspension of the items within the parcel. The amount and kind of cushioning needed will depend on size and nature of items mailed.
(2) Heavy and lightweight items should not be packed together in the same compartment. Heavy items should be packed so that they will remain in a fixed position.
(3) Heavy items such as machine parts, motors, castings, hardware and the like, particularly those in the long or bar category, require extraordinarily good exterior packaging and closure and should be securely positioned within the container. Positive measures should be taken to prevent punching out the ends of the containers. When items of the
general type mentioned move in their (e) Bulk mailings. Envelopes should
containers, they will not be accepted for not ordinarily be used as containers for
malling. Strapping around the conlarge numbers of items of merchandise
tainer and extra strengthening of the mailed at the bulk third-class rates or at
ends of long cartons are recommended. the single piece first-, third-, or fourthclass rates. Such items of merchandise
(c) Fragile articles. (1) The pieces should be placed in suitable containers
must be individually cushioned. which can be uniformly stacked and tied
(2) If shredded paper or loose excelin bundles, and they should otherwise
sior is used, at least 2 inches of either be properly packaged, labeled, and
should be placed on all four sides of the marked in accordance with the provi
box and on top and bottom. Each piece sions of $$ 121.3, 121.4, 121.5, 121.6, and
must be properly spaced and cushioned Part 125 of this chapter, just as though
to avoid strain or damage to other pieces. they were single pieces.
About one-half of an inch cushioning be
tween flat pieces will be adequate. 121.3 Internal protection.
(3) Breakage of one item when packed (a) Purpose of cushioning. (1) II &
with soft cushioning material may resingle item is shipped, sufficient cushion sult in general loosening of other articles ing material should surround the item
in the carton with further damage. If so that it will be protected from outside
corrugated interior packing, such as impact against the carton in which it is trays, pads, partitions, compartments, shipped.
etc., are used, they must be arranged so (2) If two or more items are shipped
that individual items do not touch the in the same carton or box, the cushion wall of the shipping carton or each other. ing should protect the items from dam Flexible packing pads between each item
(5) Illustration 2 shows the manner of cushioning several odd shaped items in & parcel.
(d) Glassware, chinaware, ceramics, radios, and other similar articles. These articles are very fragile and require both a strong container and adequate interior cushioning between the pieces and the container. Proper packing is shown in Illustration 3.
(e) Framed pictures. These items should be cushioned on both sides and packed in a strong shipping carton. Il
2 WRAP ROLLS AROUND FRAME. lustration 4 shows one way of packing a framed picture. The newspaper is folded to form rolls which are placed around the picture.
(f) Pamphlets, forms, papers, etc. These items are especially vulnerable to damage and should be securely packaged as illustrated below.
3 (1) Boxes or cartons. Use boxes or cartons for large quantities of loose paper items. Tie the items securely before placing them in the container.
(2) Envelopes or wrappers. Small tied securely and protected by cardboard, quantities of loose paper items must be corrugated board, or other material
PACK SECURELY IN CARTON.