street address or post office box number may be omitted from the address on official matter mailed by any State Government or the Governments of the District of Columbia and the Commonwealth of Puerto Rico, relating to general, special and primary elections when distribution is to be made to each stop or possible delivery on city or village carrier routes, or to each post office boxholder at a post office which has city or village carrier service. The following forms of address may be use:

(a) Postal Patron, Local. (b) Residential Patron, Local. livery desired at residences only.)

(De

(c) Business Patron, Local. (Delivery desired at business addresses only.)

(ii) Pieces must be prepared for mailing as prescribed by subparagraph (3) of this paragraph and § 134.4 (c) of this chapter. At least ten days before date of mailing, the mailer must furnish to the postmaster of the post office where the pieces are to be mailed:

(a) Total number of pieces.

(b) Manner in which postage will be paid.

(c) Names of all letter carrier post offices where deliveries will be made, and number of pieces for each.

(d) Proposed date of mailing.

(e) A sample of the mailing piece. The postmaster will furnish the mailer a schedule for mailing which must be followed by the mailer.

(i) All

(3) Preparation requirements. pieces for the same post office must be tied, so far as practicable, in packages of 50 and a facing slip must be attached showing the city route distribution desired, such as: rural route, post office boxholder. If the pieces are put up in quantities other than 50 for each separation, the number of pieces must be shown on the facing slips.

(ii) If selective distribution is desired, a sufficient number of pieces must be presented to cover the route or routes selected and the route numbers must be shown on the facing slips.

(iii) For other than official mailings under penalty or Postage and Fees Paid imprint (see § 137.2 of this chapter), postage at the proper rate must be fully prepaid by a method that does not require cancellation: by permit imprints, second-class imprints, meter stamps, or by means of precanceled stamps, precanceled stamped envelopes, or precanceled postal cards.

(iv) Designations such as Farmer, Food Buyer, Voter, are not permitted.

(b) Occupant address. To address mail to a specific street number without addressing the occupant by name, or to a post office box without addressing the boxholder by name, the following style may be used (except as provided in paragraph (d) of this section):

Postal Patron (or Occupant, Householder, Resident, etc.)

(Street and Number, Including Apartment Number, if Any, or Post Office box number)

(Post Office and State, or Local, and ZIP Code)

(c) Number of patrons. On request postmasters will furnish without charge information as follows (see also 123.5(c)):

(1) Number of post office boxholder patrons.

(2) Route numbers, and number of boxholders on each rural and star route. (3) Route numbers, and number of families on each rural route.

(4) Number of possible deliveries or possible stops with or without stores or office buildings within the total delivery area or on particular carrier routes. under (d) Mailing Congressional frank-(1) Members and Memberselect of the Senate. All mail sent under the franking privilege by a Member or Member-elect of the Senate must be addressed to the recipient by name and post office address. See § 123.1. Franked mailings of a Member or Member-elect of the Senate may not be accepted when addressed in a simplified form for delivery either by rural or star route carrier, to any post office boxholder, or by city or village lettercarrier. This subparagraph is not applicable to nonfranked personal mailings by Members of the Senate upon which the postage is prepaid.

(2) Members and Members-elect of the House of Representatives. (i) Mail sent under the franking privilege of a member or member-elect of the House of Representatives may be addressed under the simplified forms in paragraphs (a) (1) and (b) of this section for delivery to patrons within the district the member or member-elect was elected to represent; and within such other area of the State as may be encompassed in his district under a reapportionment law. Mail so addressed will be delivered within

that district to any or all of the following:

(a) Each boxholder on a rural or star route or each family on a rural or star route.

(b) Each post office boxholder.

(c) Each stop or possible delivery on city carrier routes.

(ii) The information in paragraph (c) of this section will, on request, be furnished for a congressional district in those instances where a post office serves areas which are located in more than one district.

(iii) Simplified address mailings sent under the frank of a Member or Memberelect of the House of Representatives must be prepared as prescribed in paragraph (a) (2) of this section and each facing slip should show the congressional district in which delivery is to be made.

(iv) Representatives elected at large may send franked mail with simplified address to patrons within the entire State which elected the Member.

(v) Franked mail of a Member or Member-elect addressed to a recipient outside of his congressional district must be addressed by name and post office address. See § 123.1.

(vi) This subparagraph is not applicable to nonfranked personal mailings of Members or Members-elect of the House of Representatives upon which the postage is paid.

[27 F.R. 12753, Dec. 27, 1962, as amended at 29 F.R. 3810, Mar. 27, 1964; 30 F.R. 8904, July 15, 1965; 31 F.R. 9740, July 19, 1966; Redesignated at 31 F.R. 15350, Dec. 8, 1966] § 123.5 Mailing list services.

(a) Correction of mailing lists—(1) Service available. Mailing lists submitted by departments of State governments, municipalities, religious, fraternal, and recognized charitable organizations and mailing lists used by concerns or persons for the solicitation of business by mail will be corrected as frequently as requested at the expense of the owners of the lists. For lists received from Federal agencies and Members of Congress, see subparagraph (4) of this paragraph. Postal employees must not compile mailing lists including occupant lists. Persons other than postal employees may not copy or record by any other means names or addresses from city or rural carrier cases.

(2) Name and address lists-(1) Method of submission. Typewritten or printed lists should be submitted on cards, one name and address to a card,

to the post office that serves the addresses. The cards should be approximately the size and quality of a postal card. Data processing cards are acceptable. The owner of the list must place his name in the upper left corner of each card. At third- and fourth-class post offices, mailing lists may be submitted in sheet form. Lists should be submitted by mail only, except large lists presented by local firms for correction.

(ii) Type of corrections made. Names to which mail cannot be delivered or forwarded will be crossed off; incorrect house, rural, or post office box numbers will be corrected; initials will be corrected where apparently the name is known to the owner of the list; and the head of the family will be indicated, if known, when two or more names are shown for the same address. New addresses, including ZIP code numbers for patrons who have moved, will be furnished when permanent forwarding orders are on file. If no change is necessary, an X will be marked in the upper right corner of the card. New names will not be added to a list. See paragraph (c) of this section for delivery sequence.

Lists

(3) Occupant lists—(i) Method of submission. Lists of street addresses may be submitted on cards (as described in subparagraph (2) (i) of this paragraph), one address to a card, or in sheet form, provided the sheets are made up separately by carrier routes and each sheet bears the list owner's name and address. (ii) Type of corrections made. for mail addressed to "occupant" and street address will be corrected. Numbers representing incorrect or non-existent street addresses will be crossed off, but numbers will not be changed or added. Business addresses will be indicated by inserting B opposite the number. Addresses on a rural route will be indicated by R. The number of separate family units will be indicated opposite addresses of apartment houses or other multiple dwellings. If no change is necessary, an x will be marked in the upper right corner of the card or sheet. Corrected cards or sheets will be grouped by routes when returned to the owner so that he may handle and label mailings by routes.

(4) Charges. The minimum charge for each list corrected is $1. For lists of more than 20 names or addresses, the charge is 5 cents per name or street address, including individual apart

ments. Payment must be made in advance by cash or money order. Lists used by Members of Congress and Federal agencies are corrected without charge. Where rural routes have been consolidated or changed to another post office, no charge will be made for correction if the list contains only names of persons residing on the route or routes involved.

(5) Postage on lists. Typewritten lists are subject to postage at the firstclass rate. Those prepared by stencil, mimeograph, printing, or similar process may be mailed at the third- or fourth-class rate depending on the weight. Lists are returned to customers free of postage.

(b) Furnishing address changes to election boards and Registration Commissions. Residential change-of-address information is available to duly constituted election boards of registration commissions using permanent registration, at a cost of 5 cents for each changeof-address Form 3575 notwithstanding the schedule of fees in section 113.5 of this chapter. An election board or registration commission desiring this information must submit to the postmaster a written request signed by an authorized official. The postmaster shall transmit the request to the Regional Director for approval. On approval, the postmaster will receive necessary procedural instructions from the Regional Director for release, control, and return of change-ofaddress Forms 3575.

(c) Address cards arranged in sequence of carrier delivery. Address cards may be arranged in sequence of carrier route delivery without charge. Each card must include only one address. The cards should be approximately the size and quality of a postal card. Data processing cards are acceptable. The list owner's name must appear in the upper left corner of the card. Cards bearing incorrect, nonexistent, or other undeliverable addresses will be withdrawn and corrected at the charges provided in paragraph (a) (4) of this section. Mailers may submit address plates or stencils instead of cards when satisfactory arrangements can be made to handle them. Postmasters must check to see that mailers whose lists have been arranged in sequence prepare bundles for each route with the individual pieces in address sequence. This service shall not be provided to mailers who do not make the required premailing preparation, and

it must not be provided as a substitute for the list correction service provided by paragraph (a) of this section.

(d) Furnishing city and State schemes. To assist volume mailers in the preparation of their mailings, postmasters may furnish, on request, a copy of the city scheme or the State scheme used by clerks for sorting mail.

(e) ZIP Coding of mailing lists—(1) Single ZIP-Coded post offices. It is the mailer's responsibility to ZIP Code mailing lists for the single ZIP-Coded post offices described in § 123.6(c) (1), and the multi-ZIP-Coded post offices described in $123.6(c) (2) (i) and (ii) (see also § 123.6 (i) (3)).

(2) Multi-ZIP-Coded post offices. Under the following conditions, post offices will sort mailing lists consisting of addresses for the multi-ZIP-Coded post offices described in § 123.6(c) (2) (see also § 123.6(c) (3) according to fivedigit ZIP Code delivery units at a charge of $1.50 per thousand addresses or fraction thereof, payable to the local postmaster upon submission of the list):

(i) Mailers with EDP equipment must first match their mailing lists with Post Office Department EDP magnetic tapes or data processing cards, or both, to obtain the maximum number of ZIP Codes for those addresses which were previously zoned and which were unaffected by zone boundary changes when the ZIP Code system was introduced. It will also provide ZIP Codes for one-code offices. The addresses to be separated by the post office must be submitted on cards approximately the size and quality of a postal card. Data processing cards are acceptable. The cards must be separated by the post offices of address and submitted by the owner to his local post office.

(ii) Post offices will not write ZIP Codes on individual cards. The cards will be sorted to local ZIP Code areas by city primary distributors and will be securely tied in bundles with a facing slip on each bundle reading "All for Zip Code Area ___." The ZIP Coded bundles will be returned to the post office or the owner according to which one submitted the cards.

(iii) Mailing lists should be wrapped by the owner for mailing, when practicable, and must bear the name and address of the owner. The local postmaster shall enclose addressed penalty reply labels (POD Label 41) for use in returning the coded cards to his office.

(iv) Gummed labels, wrappers, envelopes, or postal or post cards indicative of one time use will not be accepted as mailing lists.

[28 F.R. Feb. 15, 1963, as amended at 30 F.R. 13215, Oct. 16, 1965; 31 F.R. 5962, Apr. 19, 1966; 31 F.R. 7752, June 1, 1966; 32 F.R. 17479, Dec. 6, 1967. Redesignated at 31 F.R. 15350, Dec. 8, 1966]

§ 123.6

ZIP Code system. (a) Description. ZIP Code is a fivedigit coding system which identifies each post office and each delivery unit at large offices and associates each with the sectional center or major office through which mail is routed for delivery. The first three digits identify the sectional center or major city. The last two digits identify the post office or other delivery unit.

(b) Purpose. The purpose of ZIP Code is to achieve greater accuracy and speed in the dispatch and delivery of mail.

(c) Assignment of ZIP Codes. All post offices are assigned one or more ZIP Codes which should be included in the address on all mail.

(1) Single ZIP Coded offices. Most post offices are assigned a single ZIP Code which should be used in the address on all mail addressed for delivery at such post offices.

Two or

(2) Multi-ZIP-Coded offices. more ZIP Codes are assigned to the larger offices at which two handlings are required in distributing mail to delivery routes and box sections. Separate ZIP Codes are assigned to each delivery unit at such offices so that mail separated to five-digit ZIP Code delivery units can be distributed to delivery routes and box sections in a single handling.

(3) National ZIP Code Directory. The National ZIP Code Directory lists ZIP Codes for all post office addresses.

(d) Placement of ZIP Code digits. (1) The ZIP Code should appear on the last line of both the address of destination and return address following the city and State. A space not less than two-tenths inch and not more than six-tenths inch is to be left between the last letter of the State and first digit of the code. A comma should not be inserted between the State name and ZIP Code. When State name is abbreviated, the use of a period is optional so long as the space precedes the ZIP Code. Example:

Mr. Henry Brown

24789 Alaska Avenue Chicago, Illinois 60652

(2) For large volume mailers where space or other factors make the positioning shown in § 123.6(d) (1) impractical, the ZIP Code may be carried as the bottom line of the address, provided it is immediately beneath the city and state and no characters or digits either precede or follow it. Example:

Mr. Harold Jones
1070 High Street

Hot Springs National Park, AR
71901

(e) Post Office assistance to mailers. Mailers should request their local postmasters for information about the ZIP Code system and for guidance in bringing their mailing practices into compliance with the ZIP Code requirements. Postmasters shall, upon request by mailers, send post office representatives to help mailers make arrangements for ZIP Coding mailing lists and for packaging and sacking bulk mailings by ZIP Code. See §§ 123.5 (e), 126.3 (b), and 134.4(3) of this chapter.

[30 F.R. 8476, July 2, 1965; 30 F.R. 8752, July 10, 1965; 30 F.R. 11752, Sept. 15, 1965; 31 F.R. 5963, Apr. 19, 1966. Redesignated at 31 F.R. 15350, Dec. 8, 1966]

§ 123.7

Second-class publications.

(a) All publications should be addressed in a legible hand or plain type not smaller than 10 point.

(b) When several unwrapped copies for subscribers at the same post office are sent under one wrapper, each copy should bear the name and address of the subscriber.

(c) The name of the post office and State should be the most prominent part of the address.

(d) Write or print addresses with black ink or ink of some other strongly contrasting color. Addresses should not be written in pencil.

(e) Use white or other light-colored paper for address strips.

(f) When the address is placed on the wrapper, it should appear on the flat side and never on the fold. Addresses, including address strips, must be placed in a visible position either on the wrapper or directly on the copies.

(g) Individually addressed, unfolded periodicals mailed in bundles without separate wrappers should have the addresses placed upside down in the lower right corner of the front cover page. An alternate position on the periodicals is lengthwise along the bound edge, near the top of the publication.