(13) Line 25, total of all terminal charges, will be developed on machine listings through tub file operation.

(d) Certifying Form 2558. (1) The director, transportation division, or his designee will certify each Form 2558 and priced TBM as follows: "I certify that the above service has been performed and that supporting documents are on file in this office." This signed statement must appear on the second (pink) copy which is sent to postal data center (or finance division). A facsimile stamp

of his signature will suffice.

(2) When director, transportation division, finds it necessary to correct information that was previously certified on a Form 2558 he will make the necessary correction on his file copy of the Form 2558, show date of correction, prepare a photostat copy of the corrected form, certify in usual manner, and forward to postal data center, with instructions to substitute it for the copy originally submitted.

(v) Recording of destination and destination-relay cars at non-junction points. (a) Destination and destination-relay cars originating or terminating at a point between established division or junction points are considered as originating or terminating at the intermediate point for the purpose of linehaul compensation. (See 511.15(f) (2) (i).)

(b) Such cars shall be identified in section headed "Line Haul Storage" (Form 2558), and recorded in section headed "Stations and Volumes", using a separate column. The name of the intermediate station and that it is a nonjunction point should be entered at the top of the column. Pricing will be computed independently at the appropriate prorate of a 60-foot car:

(1) Originating cars. From the originating intermediate point to the first full car junction point.

(2) Terminating cars. From the last full car junction point to the intermediate point.

The footage in such cars shall not be merged with other mail in the train between the intermediate point and the first/last full car junction point.

(vi) Recording working storage mail as loaded or unloaded by other than railroad employees. With the exceptions, as provided for in § 511.16(c) (4) (ii) (b) and (iv), one-half of the applicable terminal rate will apply when mail is loaded by other than railroad employees. A de

duction of one-half of the applicable terminal rate will apply when the unloading is performed by other than railroad employees. The applicable postings shall be made in lines 21, or 22 of Form 2558, as follows:

(a) Loading. To determine the proper posting of terminal charges for the mail loaded into a train at a point, add all of the pieces loaded in the working storage cars by railroad employees and one-half of the total number of pieces loaded by other than railroad employees. When the net total is in excess of 520 pieces prorate to footage and post in line 21. When 520 pieces or less, post in line 22.

(b) Unloading. When mail in working storage cars is left in the car or cars at placarded destination or is unloaded by other than railroad employees, post a deduction for either feet or pieces as applicable in accordance with the following:

(1) When there are 520 pieces or less in the working storage cars in the train for unloading at any one point, post in line 22 a deduction of one-half of the total number of such pieces that were left in the car or cars and/or unloaded by other than railroad employees.

(2) When there are more than 520 pieces in the working storage cars in the train for unloading at the point, post in line 21 a deduction of one-half the total of such pieces (prorated to footage) of mail left in the car or cars and/or unloaded by other than railroad employees.

(vii) Empty mail equipment moving in mail service at special agreement rates. A separate Form 2558 shall be used in computing charges for this service, and railroads shall be required to submit billing on a separate Standard Form 1034, identified as "Movement of Empty Mail Equipment."

(viii) Using Form 2558 for exceptional service. (a) The railroad space accounting unit, under the supervision of the director, transportation division, shall prepare a Form 2558 for mail transported in one-car trains which operate without a baggageman, and in which mail is not worked en route between the terminal points and no conductor's report of mail transported is issued.

(b) The Form 2558 shall be prepared from data reported on Form 5118, prepared by either the railroad or the postal representative in the same manner as outlined in paragraph (c) (5) of this section, except each day's recording of mail handled in each train shall be posted to

a separate column of Form 2558 and priced each day for line-haul and weekly for terminal service, with a total for linehaul and terminal earnings for each week.

(6) Distribution of Forms 2558. Original (white) and third carbon (yellow) to the railroad. Second carbon (pink) to postal data center (or finance division). First carbon (salmon) retained for file by director, transportation division.

(d) Form 994, Certification of Contract Railroad Mail Transportation Service Performed. This is a negative type certification prepared by the director, transportation division, in duplicate, showing the railroad route number, contract number, period of service (28-day or monthly) and all departures from services required under the contract terms. The original of Form 994 is sent to the postal data center.

(e) Form 2524, Bill for Temporary Service In-Lieu of Railroad Service. This form is used when there is a temporary interruption of railroad service. Temporary service in-lieu is arranged for locally by the distribution and traffic manager or postmaster who is responsible for the movement of mail under emergency conditions due to disruption of train service. The director, transportation division, shall prepare the forms showing all essential data relative to the contract terms and the amount due the temporary carrier. The carrier must sign the form. The form shall then be certified by the distribution and traffic manager and original copy only forwarded to the postal data center.

(f) Use of Form 5020-B, Railway Mail Service Authorization Performed by Headquarters. Form 5020-B is blanket or flat order used by headquarters in effecting major changes in railroad mail transportation services.

(g) Forms prepared by railroads. The railroad will be responsible for the preparation of the following basic operating records of service performed:

(1) Train baggageman's report. (1) Prepared daily by train baggageman (or conductor) reporting all working storage cars operating in U.S. mail service.

(ii) "Space pooled" train baggageman's reports will be separated and copy forwarded to director, transportation division, on the day of receipt in the mail billing office.

(iii) "Space non-pooled" train baggageman reports will be calculated and priced out by the railroad and the original forwarded to POD director, transportation division within 7 working days following service date.

(iv) Report will be prepared in sufficient copies to furnish railroad mail billing department with the original and second copy. (The third and fourth copies, if required, will be distributed in accordance with local railroad instructions.)

(2) Form 5118 Station Report. Prepared by railroads upon request of the director, transportation division, at designated stations where transfer clerks are not assigned. (For format see instructions applicable to transfer clerks, in paragraph (c) (1) (i) of this section.)

(h) Claim submission-Standard Forms 1034 and 1034-A (Public Voucher for Purchase and Services other than Personal). (1) These forms shall be used to claim the total line-haul and terminal charge amount due for service performed on each railroad route.

(2) Separate line-haul and terminal charge adding machine tapes (for each payment period) shall be prepared from the daily train totals shown on Forms 2558 and the priced-out Train Baggageman's Reports.

(3) A Summary Listing itemizing the total pay claimed for each train shall be prepared, in duplicate, showing train number, line-haul pay due, and terminal charge pay due. Original to accompany Standard Form 1034. Second copy retained by railroad.

(4) Where contracts and agreements provide for annual-rate deductions from line-haul or terminal charges, 7/365 (Leap Year 366 days), or 28/365 of the per-annum amount shall be entered as a deduction from each claim, as applicable.

(5) The railroad will forward Standard Forms 1034 and 1034-A and supporting documents direct to the proper postal data center within 10 working days following the close of the 7- or 28-day period.

(6) Additional amounts due for services rendered in any one 28-day postal accounting period will be claimed in a single supplemental billing.

[27 F.R. 2352, Mar. 13, 1962, as amended at 28 F.R. 3346, Apr. 5, 1963; 28 F.R. 5377, May 30, 1963; 29 F.R. 9795, July 21, 1964; 30 F.R. 4355, Apr. 3, 1965; 30 F.R. 13541, Oct. 23, 1965]

§ 511.20 Applicability of Comprehensive Plan A; railroads covered.

Sections 511.21 to 511.22 shall apply to the following railroads:

Alabama Great Southern Railroad Co. (The).

Albany & Northern Railway Co.

Atchison, Topeka & Santa Fe Railway Co. (The).

Atlantic Coast Line Railroad Co.

Baltimore & Ohio Railroad Company (The). Bangor and Aroostook Railroad Company. Canadian National Railway Company. Canadian National Railway Co.-Lines in Minnesota.

Canadian Pacific Railway Company.

Carolina, Clinchfield & Ohio Railway, Lessees: Atlantic Coast Line Railroad Co.; Louisville & Nashville Railroad Co.

Central of Georgia Railway Co.

Central Railroad Company of New Jersey (The).

Central Vermont Railway, Inc.

Chesapeake and Ohio Railway Co. (The). Chicago & North Western Railway Co. Chicago, Burlington & Quincy Railroad Co. Chicago Great Western Railway Co. Chicago, Milwaukee, St. Paul & Pacific Railroad Co.

Chicago, Rock Island & Pacific Railroad Co. Cincinnati, New Orleans & Texas Pacific Railway Co. (The).

Colorado & Southern Railway Co. (The). Delaware and Hudson R. R. Corp. (The). Delaware, Lackawanna and Western Railroad Company (The).

Denver & Rio Grande Western Railroad Co. (The).

Duluth, Missabe & Iron Range Railway Co. Duluth, South Shore & Atlantic Railroad

Co.

Duluth, Winnipeg & Pacific Railway Co.
Erie Railroad Company.

Florida East Coast Railway Co.

Fort Worth and Denver Railway Co.
Georgia Northern Railway Co. (The).
Georgia Railroad.

Georgia Southern & Florida Railway Co.
Grand Trunk Western Railroad Company.
Great Northern Railway Co.

Gulf, Colorado & Santa Fe Railway Co.
Gulf, Mobile & Ohio Railroad Co.
Illinois Central Railroad Co.

Kansas City Southern Railway Co. (The).
Lehigh Valley Railroad Company.

Long Island Rail Road Company (The). Louisiana & Arkansas Railroad Co. Louisville & Nashville Railroad Co. Minneapolis & St. Louis Railway Co. (The). Minneapolis, St. Paul & Sault Ste. Marie Railroad Co.

Missouri-Kansas-Texas Railroad Co. Missouri-Kansas-Texas Railroad Co. of

Texas.

Missouri-Pacific Railroad Co.

New Orleans and Northeastern Railroad Co. New York Central Railroad Company (The).

New York, Chicago and St. Louis Railroad Company (The).

New York, New Haven & Hartford Railroad Company (The).

Norfolk and Western Railway Company.
Northern Pacific Railway Co.

Northwestern Pacific Railroad Co.
Oregon Trunk Railway.

Panhandle & Santa Fe Railway Co.

Pennsylvania Railroad Company (The).
Pennsylvania-Reading Seashore Lines.

Pittsburgh and Lake Erie Railroad Company (The).

Reading Company.

Richmond, Fredericksburg & Potomac Railway Company.

St. Louis-San Francisco Railway Co.

St. Louis, San Francisco & Texas Railway Co.

St. Louis Southwestern Railway Co.

Seaboard Air Line Railroad Co.

Southern Pacific Co.

Southern Railway Co.

Spokane, Portland & Seattle Railway Co.
Tennessee Central Railway Co.

Texas & New Orleans Railroad Co.

Texas & Pacific Railway Co. (The).
Texas-New Mexico Railway Co.

Union Pacific Railroad Co.

Vermont and Province Line Railroad Com

pany.

Wabash Railroad Co.

Western Maryland Railway Company.

Western Pacific Railroad Co. (The).

Western Railway of Alabama (The).

White Sulphur Springs & Yellowstone Park Railway Co.

Wisconsin Central Railroad Co. [27 F.R. 2355, Mar. 13, 1962]

COMPREHENSIVE PLAN A

§ 511.21 Transportation of the mail.

(a) All railway common carriers engaged in the transportation of United States mail shall transport such mail in the manner, under the conditions, and with the service prescribed by the Post Office Department and otherwise in accordance with the provisions of the Railway Mail Pay Act of 1916, as amended.

(b) Any railway common carrier desiring to be relieved of the transportation of the mail may make application to the Post Office Department accordingly, and consideration will be given to the granting of its request in whole or in part as the needs of the Postal Service will permit.

(c) Mail shall be carried upon such trains as the Post Office Department shall designate from time to time in the interest of the Postal Service, and the character of trains carrying the mails shall be that of the passenger train operating between passenger or mail handling facilities. When required by

the interests of the Postal Service, the Department may provide for the movement of mail between passenger or special mail handling facilities in other than passenger trains.

(d) The transit time of trains upon which mail is transported shall be that which is maintained by the carriers for their general transportation business in connection with their published schedules.

(e) Each railway common carrier engaged in the transportation of mail is required to furnish such cars as are necessary for the service authorized or requested by the Post Office Department. § 511.22 Classes and nature of service.

(a) Classes of service. The service shall be of the following classes:

(1) Full railway post office car service. Service of this class shall be authorized in standard cars, 60 feet in length, inside measurement, constructed and fitted in accordance with the plans and specifications approved by the Post Office Department for the handling, distribution, storage, and delivery of mail by mobile clerks. The requirements for service in such cars shall include sanitation, cleaning, heating, lighting, and the furnishing of ice and drinking water, both in terminals and en route. When required, such cars shall be suitably placed and made available for advance distribution before train departure.

(2) Railway post office apartment car service. Service of this class shall be authorized in standard apartments, 30 and 15 feet in length, inside measurement. The apartment shall be separated from the remainder of the car by a partition. The requirements for service are essentially the same as in full railway post-office cars with respect to construction and furnishings, sanitation, cleaning, heating, lighting, furnishing of ice and drinking water, and the placing of apartment cars for advance distribution. (3) Storage car service. Service of this class shall be requested in units of 60 feet in length, inside measurement, except as hereinafter provided, used exclusively for mails. This service is the transportation and handling of made-up mails in bulk and the requirements for this service shall include the maintenance and cleaning of the cars. The handling of mail into and from all storage cars shall be performed by employees of the railroad companies under instruc

tions of postal employees with respect to proper routing and separation of mail.

(4) Lesser storage unit service. Service of this class shall be requested in the established less than full-car units of space in mixed traffic, combination, or other cars. This service shall be the transportation and handling of mail of the same type as that handled in storage car service. The requirements for lesser storage unit service are the same as for storage car service.

(b) Nature of services. The services which the railroads are to render in connection with mail transportation shall be as follows:

(1) Railroad companies are required to perform all necessary switching of cars; to load all mail into cars so as to obtain maximum utilization of the space authorized or requested, including the proper separation, piling, and storing of such mail; and to unload mail from all cars. Handling of all mail within railway post office cars and apartments shall be performed by postal transportation clerks.

(2) Railroad companies are required to transfer all mail between cars in the same train where such transfers are necessary and required by the Post Office Department.

(3) Railroad companies are required to take mails in transit from and deliver them to Government employees and contractors at an accessible point at railroad stations for transfer to and from post offices or railroad stations, and to transfer mails between trains operating into and out of the same railroad station, as required by the Post Office Department.

(4) Railroad companies are required to furnish all necessary facilities for caring for and handling mail, including suitable and adequate space and rooms in their stations for storing and transfer of mail in transit. They shall also furnish suitable and adequate office space for transfer clerks when required by the Post Office Department.

(5) Railroad companies are required to transport without extra charge the persons in charge of the mail and the agents and officers of the Post Office Department, under the conditions prescribed by law and regulations pursuant thereto.

(6) Railroad companies are required to construct, light, and maintain mail cranes and other adequate facilities for the exchange of mail at points or stations on the run where the train does not

stop and exchange of mail is necessary. (7) Railroad companies are required to take the mails from their railroad terminals and stations and deliver them into post offices, postal stations, and Postal terminals; take the mails from post offices, postal stations, and Postal terminals, and deliver them into their railroad terminals and stations; and take the mails from their stations and deliver them into other railroad stations where the distance does not exceed 80 rods, unless other provision for this service is made by the Post Office Department.

§ 511.23 Space and equipment.

(a) General. (1) The anticipated space needs of the Department for railway post office car and railway post office apartment car service shall be reflected by regular authorizations which shall be restricted to the needs of the service between established railway passenger or freight division points or junctions. Regular authorizations for railway post office car and railway post office apartment car service shall be determined in accordance with such instructions as may be issued by the Postmaster General, and shall remain in effect unless and until modified as herein provided.

(2) The space needs of the Department for storage service shall be reflected by requests for storage space adequate to accommodate the mail available for dispatch on each train designated by the Post Office Department. Requests for storage service shall be restricted to the needs of the service between established railway passenger or freight division points or junctions, and shall be made in accordance with the instructions issued by the Postmaster General.

(3) Railroad companies are required to furnish railway post office service only to the extent of the regular authorizations. They are required to furnish adequate cars and space in cars for storage service to the extent necessary to accommodate the normal mail load. The normal mail load shall be the volume available on the same day of the week in similar past traffic periods, excluding the dispatched under unusual or emergency conditions and taking into consideration reasonably predictable seasonal and other changes. Where there is storage mail in excess of the normal load and baggage or express or both to be loaded, and the available space is not sufficient to accommodate all, such mail is re

quired to be given preference. Railroad companies will not, however, be required to unload baggage or express in order to provide space for mail in excess of the normal load. Mail in excess of the normal load which is not accommodated in the designated train shall be transported in the next train having available space therefor.

(4) The class, frequency, and distance of service to be authorized or requested shall be determined in accordance with the needs of the Postal Service and under such rules and regulations or instructions as shall be prescribed by the Postmaster General.

(b) Equipment. (1) Authorization for railway post office cars shall be for cars of the standard length of 60 feet. Authorizations for railway post office apartments shall be for the standard lengths of 30 or 15 feet, as the needs of the Postal Service require. If a railroad company is unable to furnish standard railway post office cars and apartment cars, the Department may accept nonstandard railway post office equipment as a convenience to the carriers provided compensation not exceeding pro rata pay is accepted for the facilities furnished. Any deficiency may be provided in another car in the train when necessary and in such cases full pay will be made for the standard car authorized.

(2) The Department does not require and will not authorize railway post office equipment longer than the standard lengths specified herein. However, as a convenience to the carriers, and to enable them to obtain revenue from the operation of space which otherwise might be unused, the Department will, at the carriers' request, accept the excess space beyond the standard lengths authorized for the accommodation of storage service when needed.

(3) Cars in excess of 60 feet in which a railway post office unit of 60 feet is partitioned from the remainder of the car may be accepted to fulfill an authorization for a railway post office car of 60 feet.

(4) When a railroad company is unable to furnish cars of the standard unit length requested for storage car service, the Department may accept cars which are more or less than 60 feet in length, inside measurement.

(c) Modification of authorizations or requests. (1) Authorizations for full railway post office car service and railway post office apartment service shall be