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which he is serving to a place not excepted from examination: Provided, That before any such transfer may be made the Commission must certify that the person whom it is proposed to so transfer has passed an examination to test fitness for the place proposed to be filled by such transfer.
DEPARTMENTAL RULE III.
In compliance with the provisions of section 3 of the civil-service act, the Commission shall provide examinations for the classified departmental service at least twico in each year in every State or Territory in which there is a sufficient number of applicants for such examinations; and the places and times of examinations shall, when practicable, be so fixed that each applicant may know at the time of making his application when and where he may be examined. But applicants may be potified to appear at any place at which the Commission may order an examination.
DEPARTMENTAL RULE IV.
1. Any person not under twenty years of age may make application for admission to the classified departmental service: Provided, That any person may apply for the position of printer's assistant in the Bureau of Engraving and Printing who is not under eighteen nor over thirty-five years of age; and blank forms for such application shall be furnished by the Commission.
2. Every application for admission to the classified departmental service should be addressed as follows: “United States Civil-Service Commission, Washington, D. C.”
3. The date of reception and also of approval by the Commission of each application shall be noted on the application paper.
DEPARTMENTAL RULE V.
1. The papers of all examinations for admission to or promotion in the classified departmental service shall be marked as directed by the Commission.
2. The Commission shall have authority to appoint the following-named boards of examiners, which shall conduct examinations and mark examination papers as follows:
Central board.-As provided for by General Rule III, clause 12.
Special boards. These boards shall mark such papers of special examinations for the classified departmental service as the Commission may direct, and shall be composed of persons in the public service.
Supplementary boards.—These boards shall mark the papers of such supplementary examinations for the classified departmental service as the Commission may direct, and shall be composed of persons in the public service.
Promotion boards.-One for each department, of three members, and one auxiliary member for each bureau of the Department for which the board is to act. Unless the Commission shall otherwise direct, these boards shall mark the papers of promotion examinations.
Local boards.—These boards shall be organized at one or more places in each Stateand Territory where examinations for the classified departmental service or the classified railway mail service are to be held, and shall conduct such examinations; and each shall be composed of persons in the public service residing in the State or Territory in which the board is to act.
Customs, postal, and railway mail boards.-—These boards shall conduct such examinations for the classified departmental service as the Commission may direct.
DEPARTMENTAL RULE VI.
1. The papers of the clerk-copyist examination shall be marked by the central board; the papers of special and supplementary examinations shall be marked as
directed by the Commission. Each competitor in any of the examinations mentioned or referred to above shall be graded on a scale of 100, according to the general average determined by the marks made by the examiners on his papers.
2. The papers of an examination having been marked, the Cominission shall ascertain
(a) The name of every competitor who has, under section 1754 of the Revised Statutes, claim of preference in civil appointments,' and who has attained a general average of not less than 65 per centum; and all such competitors are hereby declared eligible to the class or place to test fitness for which the examination was held.
(b) The name of every other competitor who has attained a general average of not less than 70 per centum; and all such competitors are hereby declared eligible to the class or place to test fitness for which the examination was held.
3. The names of all preference-claiming competitors whose general average is not less than 65 per centum, together with the names of all other competitors whose general average is not less than 70 per centum, shall be entered upon the register of persons eligible to the class or place to test fitness for which the examination was held.
4. To facilitate the maintenance of the apportionment of appointments among the several States and Territories and the District of Columbia, required by section 2 of the act to regulate and improve the civil service of the United States, approver January 16, 1883, there shall be lists of eligibles for each State and Territory, and for the District of Columbia, upon which shall be entered the names of the competitors from that State or Territory, or the District of Columbia, who have passed the clerk-copyist examination; the names of male and of female eligibles in such examination being listed separately.
5. But the names of all competitors who have passed a supplementary or a special examination, or an examination for printer's assistant in the Bureau of Engraving and Printing, shall be entered without regard to State residence upon the register of persons eligible to the class or place to test fitness for which the examination was held. When two or more eligibles are of the same grade, preference in certification shall be determined by the order in which their application papers were filed.
6. Immediately after the general averages in an examination shall have been ascertained each competitor shall be notified that he has passed or has failed to pags.
7. If a competitor fail to pass, he may, with the consent of the Commission, be allowed re-examination at any time within six months from the date of failure without filing a new application. But a competitor failing to pass, desiring to take again the same examination, must, if not allowed re-examination within six months from the date of failure, make, in due form, a new application therefor.
8. No person who has passed an examination shall, while eligible on the register supplied by such examination, be re-examined, unless he shall furnish evidence satisfactory to the Commission that at the time of his examination he was, because of illness or other good cause, incapable of doing himself justice in said examination.
9. The term of eligibility to appointment under all examinations shall be one year from the day on which the name of the eligible is entered on the register.
DEPARTMENTAL RULE VII.
1. Vacancies in the classified departmental service, unless among the places excepted from examination, if not filled by either promotion or transfer, shall be filled in the following manner: Provided, That no certification shall be made from the clerk-copyist or any supplementary register to any Department to which promotion regulations have been applied under General Rule III, section 6, to fill a vacancy above the grade of class one.
(a) The appointing officer shall, in form and manner to be prescribed by the Commission, request the certification to him of the names of either males or females eligible to a certain place then vacant.
(6) If fitness for the place to be filled is tested by competitive examination, tho Commission shall certify the names of three males or three females, these names to be those of the eligibles who, standing higher in grade than any other three eligibles of the same sex on the list of eligibles from which certification is to be made, have not been certified three times to the officer making the requisition: Provided, That if upon any register from which certification is to be made there are the names of eligibles who have, under section 1754 of the Revised Statutes, claim of preference in civil appointments, the pames of such eligibles shall be certified before the name of other eligibles higher in grade. The Commission shall make regulations that will secure to each of such preference-claiming eligibles, in the order of his grade among other preference-claimants, an opportunity to have his claim of preference considered and determined by the appointing officer.
2. Certifications hereunder shall be made in such manner as to maintain, as nearly as possible, the apportionment of appointments among the several States and the Territories and the District of Columbia, as required by law.
3. If the three names certified are those of persons eligible on the clerk-copyist register, the appointing officer shall select one, and one only, and shall notify the person whose name has been selected that he has been designated for appointnient: Provided, That, for the purpose of maintaining the apportionment of appointments referred to in clause 2 of this rule, the Commission may authorize the appointing officer to select more than one of the three names certified.
When certification is made from a supplementary or special register, or the printer's assistant register, and there are more vacancies than one to be filled, the appointing officer may select from the three names certified more than one.
4. When a person designated for appointment shall have reported in person to the appointing officer, he shall be appointed for a probational period of six months, at the end of which period, if his conduct and capacity be satisfactory to the appointing officer, he shall receive absolute appointment; but if his conduct and capacity be not satisfactory to said officer he shall be notified that he will not receive absolute appointment, and this notification shall discharge him from the service. The appointing officer shall require the heads of bureaus or divisions under whom probationers are serving to keep a record and to make report of the punctuality, industry, habits, ability, and aptitude of each probationer.
5. All persons appointed to or promoted in the classified departmental service shall be assigned to the duties of the class or place to which they have been appointed or promoted, unless the interests of the service require their assignment to other duties; and when such assignment is made the fact shall be reported to the head of the department.
6. In case of temporary absence, from sickness or other unavoidable cause, of clerks, copyists, or employés of other grades for which examinations are held, there may be certified, in the manner provided for in this rule, and employed under such regulations as the heads of the several departments shall prescribe, substitutes for such clerks, copyists, or other employés so absent, and such substitutes so employed in any department shall be appointed, in the order of their employment as substitutes, to the regular grades of that department without further certification as vacancies to which they are eligible may occur therein while so employed as substitutes; every such appointment to be at once reported to the Commission: Provided, That no person while employed as a substitute in one department shall be certified as a substitute to any other department; and that no person employed as a substitute shall by reason of such employment be deprived of any right of certification for a regular place to which he may be entitled under the rules: And provided further, That service rendered as a substitute shall not be ground for reinstatement under Departmental Rule X. The time during which any substitute, who shall be appointed to a regular place, is actually employed as such shall be counted as part of his period of probation. No substitute shall be employed in any department otherwise than as herein provided.
7. The First Comptroller of the Treasury having advised the Secretary of the Treasury that under the operation of section 5 of the legislative, executive and judi. cial appropriation act making appropriation for the fiscal year ending June 30, 1894, the employment of substitutes in the departmental service must cease from and after July 1, 1893, it is ordered in view of the fact that the substitutes now employed were appointed by regular certification under section 7 of this rule, that such of said substitutes as shall not be appointed to regular places before the employment of substitutes shall cease, shall be eligible for appointment to regular places by reinstatement under the provisions of departmental rule X in the order of their employment as substitutes as provided in said section 7, notwithstanding the prohibition contained in the second proviso of said section, and said substitutes shall have preference for appointment in the manner herein provided over all other eligibles.
This section shall become inoperative and cease to be a part of the civil service rules when all of the substitutes now employed in the several departments shall have been appointed as herein provided, or shall have ceased to be eligible for appointment by reason of the expiration of the time within which a reinstatement can be made under rule X.
8. In case of the sudden occurrence of a vacancy in the position of observer in the Weather Bureau of the Department of Agriculture which the public interest requires shall be immediately filled, and which cannot be so filled by certification from the eligible registers of the Commission, the Secretary of Agriculture may fill such vacancy by temporary appointment until a regular appointment can be made under the provisions of sections 1, 2, and 3 of this rule, provided such temporary appointment shall in no case continue longer than ninety days. Every such temporary appointment and the discontinuance of the same shall at once be reported to the Commission.
DEPARTMENTAL RULE VIII.
1. Transfers may be made as follows:
(a) From one department to another, upon requisition by the head of the department to which the transfer is to be made.
(6) From a bureau of the Treasury Department in which business relating to the customs is transacted and from the office of the Solicitor of the Treasury to a classified customs district, and from such a district to such a bureau of the Treasury Department, or to said office upon requisition by the Secretary of the Treasury.
(c) From the Post-Office Department to a classified post-office, or to the classified railway mail service, and from a classified post-office, or the classified railway mail service, to the Post Office Department, upon requisition by the Postmaster-General.
(d) From the office of the President of the United States, after two years continuous service therein immediately preceding the transfer, to any place in the classified service, without examination, upon the requisition of the head of the department to which the transfer is to be made and the certification of the Commission.
2. No person may be transferred as herein authorized, except as provided in section 1, clause (d), until after absolute appointment, and until the Commission shall have certified to the officer making the transfer requisition that the person whom it is proposed to transfer has passed an examination to test fitness for the place to which he is to be transferred.
DEPARTMENTAL RULE IX.
1. A person appointed from the copyist register may, upon any test of fitness determined upon by the promoting officer, be promoted as follows:
(a) it any time after probational appointment to any place the salary of which is not more than $900 per annum.
H, Ex. 1, pt. 84
(b) At any time after one year from the date of probational appointment, upon certification by the Commission that he has passed the clerk examination, or its equivalent, to any place the salary of which is $1,000 per annum, or more.
(c) At any time after two years from the date of probational appointment to any place the salary of which is $1,000 per annum, or more.
2. A person appointed from the clerk-copyist register, or from any supplementary or special register, to a place the salary of which is $1,000 per annum, or more, may, upon any test of fitness determined upon by the promoting officer, be promoted at any time after absolute appointment.
3. A person appointed from the clerk-copyist register, or from any supplementary or special register, to a place the salary of which is $900, or less, may, upon any test of fitness determined upon by the promoting officer, be promoted, at any time after probational appointment, to any place the salary of which is $1,000 per annum.
4. Other promotions may be made upon any tests of fitness determined upon by the promoting officer.
5. The provisions of clauses 1, 2, 3, and 4 of this rule shall become null and void in any part of the classified departmental service as soon as promotion regulations shall have been applied thereto under General Rule III, clause 6, but the provisions of clause 1 of this rule shall cease to be operative when, by reason of the consolidation of the clerk and copyist examinations, there shall no longer be any persons in the departmental service to whom they apply. *
DEPARTMENTAL RULE X.
Upon requisition of the head of a department, the Commission shall certify for reinstatement in said department, in a grade requiring no higher examination than the one in which he was formerly employed, any person who, within one year next preceding the date of the requisition, has, through no delinquency or misconduct, been separated from the classified service of that department: Provided, That certification may be made, subject to the other conditions of this rule, for the reinstatement of any person who served in the military or naval service of the United States, in the late war of the rebellion, and was honorably discharged therefrom, or the widow of any such person, without regard to the length of time he or she has been separated from the service.
DEPARTMENTAL RULE XI.
Each appointing officer in the classified departmental service shall report to the Commission
(a) Every probational and every absolute appointment made by him, and every appointment made by him under any exception to examination authorized by Departmental Rule II, clause 3.
(6) Every refusal by him to make an absolute appointment, and every refusal or neglect to accept an appointment in the classified service under him.
(c) Every transfer within and into the classified service under him.
(d) Every assignment of a person to the performance of the duties of a class or place to which such person was not appointed.
(e) Every separation from the classified service under him, and whether the separation was caused by dismissal, resignation, or death. Places excepted from examination are within the classified service.
(f) Every restoration to the classified service under him of any person who may have been separated therefrom by dismissal or resignation.
*On February 7, 1894, the Commission decided that the clerk and copyist examinations having been consolidated, clause 1 of this i ule should be treated as no longer in operation.