Refer to the Commission all claims of preference under section 1754, Revised Statutes, and all requests for reinstatement based upon military or naval service in the late war of the rebellion. (g) Mail to each applicant at least eight days before an examination a notice of the time and place of the examination. (h) Notify only the number specified, and in the order of the filing of their applications, when the Commission in ordering an examination shall direct that only a limited number of applicants shall be examined. (i) Report to the Commission, on the proper blanks, all the examinations held by the board. (j) Keep the eligible registers required at his office, entering thereon the names of all eligibles as soon as notified by the Commission of its approval of the report of each examination, taking care to comply strictly with the instructions printed on the report blanks, and to make separate registers for each grade and sex. (k) Post in a conspicuous place in the post-office or custom-house, as the case may be, a list of the eligibles obtained from each examination, with their respective averages; also, a list of the names sent to the appointing or nominating officers on each certification. (1) Make certification in accordance with the rules and orders of the Commission of the names of persons eligible to an existing vacancy, upon the request in proper form in writing of an appointing or nominating officer for such certification. (m) Report to the Commission, on the proper forms, every certification made by him or by the board, and all matters reported to the board by the appointing or nominating officer. (n) Report to the Commission every change effected in any register by the death or withdrawal of any person whose name appears thereon. (No name shall be withdrawn from any register without the written authority of the eligible, or the written evidence of his death, which must be filed with his examination papers.) (0) Notify the Commission when, in the opinion of the board, a necessity exists for holding an examination in addition to the regular examination, suggesting a time for the same, subject to the approval of the Commission, and stating the probable number to be examined for each class. (p) Perform such other duties as the Commission or the board of examiners, with approval of the Commission, may impose upon him. (q) Have charge of all books and papers of the board, and be responsible for their safe-keeping. 8. Neither boards of examiners nor the individual members thereof shall answer inquiries not officially before them. 9. The several boards shall be composed of as many members as the Commission may from time to time determine. REGULATION IV. APPLICATIONS. 1. All applications for examination for any branch of the classified service shall be made on the forms prescribed by the Commission. 2. Every applicant for examination for appointment in the departmental, railway mail, or Indian services must furnish the vouchers of two citizens of the United States, who must be each at least twenty-one years of age and have known the applicant for six months or more, and who must reside in the State or Territory of which the applicant is a legal resident. For applicants for the railway mail or Indian service one of the citizens' vouchers must be from a resident of the county in which the applicant resides. Every application for examination before the Civil Service Commission for appointment in the departmental service in the District of Columbia shall be accompanied by the certificate of an officer, with his official seal attached, of the county and State or Territory of which the applicant claims to be a citizen, that such applicant is at the time of making such application an actual bona fide resident of said county, and has been such resident for a period of not less than six months next preceding. The certificate of an officer who has no official seal will not be accepted, even though his official character be attested by some other officer. Every applicant for examination for appointment in the customs or postal service must furnish the vouchers of three citizens of the United States who must be each twenty-one years of age, must have known the applicant for one year or more, must reside in the State or Territory in which the applicant resides, and one of whom must be a resident of the county in which the applicant resides. Applicants for the railway mail, Indian, customs, and postal services must, in addition to the vouchers mentioned above, furnish the voucher of a duly authorized physician. These certificates must be made on the forms prescribed and furnished by the Commission with the application blank; and no other recommendations of an applicant shall be indorsed on any application paper or be received by the board of examiners. 3. Requests for blank forms of application and applications for examination for the departmental, the railway mail, and the Indian service must be addressed as follows: "United States Civil Service Commission, Washington, D. C." For the customs service as follows: "Secretary of Customs Board of Civil Service Examiners, city of ." And for the postal service as follows: "Secretary of State of Postal Board of Civil Service Examiners, post-office, city of State of 4. Applications for noncompetitive examinations for admission to any branch of the classified service must be made in the form and manner prescribed for applications for competitive examinations. 5. The name of every applicant whose application paper has been approved must be entered, in the order of the serial number of said paper, upon a record to be known as the "Record of Applications,” which shall show the examination applied for, the age, residence, and education of the applicant and other facts concerning him. 6. Applications shall be indorsed by the secretary of the Commission or by the secretary of the board of examiners, with the date of reception, and shall, when approved, be numbered serially in the order of approval by the chief examiner or by the secretary of the board of examiners, who shall note thereon the date of approval, which shall be held to be the date of filing and shall determine the order of entry of such applications upon the record of applications. 7. Every defective application paper shall be returned to the applicant for correction; but every application paper showing the applicant not to be entitled to examination shall be rejected, yet shall remain on file with the Commission or the board, and the applicant shall be informed why he can not be admitted to the examination requested by him. REGULATION V. EXAMINATIONS. Before commencing an examination, paragraphs 5 to 21, inclusive, of the following instructions should be read for the information of the class. Only so much of paragraph 18, however, should be read as pertains to the examination or examinations being held. 1. Examinations for the departmental, railway mail, and Indian services will be held upon such dates and at such places as the Commission may from time to time determine. At the commencement of each year the Commission will issue a pamphlet containing a schedule of the dates and places of the examinations to be held during the year and also instructions to applicants. Upon application to the Commission there will be forwarded a copy of this pamphlet, together with a slip upon which the applicant is required to state what date and place he has selected from the schedule for his examination. 2. Two examinations for each classified customs district and post-office shall be held every year, as follows: In each customs district, one commencing on the first Tuesday of April and the other on the first Tuesday of October; in each post-office, one commencing on the first Tuesday of February, and the other on the first Tuesday of August, to continue from day to day, if necessary, until all applicants present upon regular notification have been examined. In the event of either of the days above named falling on a public holiday, the examination shall begin on the following day: Provided, That the Commission shall order such additional examinations as may be required. Not less than twenty days' notice of the necessity for an additional examination must be given by the board requesting such examination, unless, in the opinion of the Commission, the exigencies of the service require an examination to be held on shorter notice. 3. An applicant for a customs or a postal examination shall not be examined at any other custom-house or post-office than the one in which he desires to be employed. 4. If an applicant shall fail to receive due notice of an examination, or if he shall give a reason satisfactory to the Commission or the proper board of examiners for failure to attend an examination of which he may have received due notice, he shall be notified to attend the next examination for the same class or place, provided the examination occurs within one year from the date of the filing of the application. 5. Examiners in charge of any examination shall be diligent in securing fairness and in preventing collusion or fraud therein. 6. The examination sheets shall be numbered. 7. Each competitor shall be designated by a number, to be known as his examination number, which he must place in figures at the head of each examination sheet that he may use. 8. At the commencement of an examination each competitor shall fill the blanks in the "declaration sheet." He shall also write his examination number, and nothing else, upon an envelope; into this envelope he shall put the declaration sheet, and then seal the envelope. The envelope thus sealed must be delivered by the competitor to one of the examiners in charge, and must not be opened until after the competitor's papers shall have been marked and his general average ascertained. 9. As soon as the envelopes containing the declaration sheets shall all have been delivered, sheet 1 shall be given to the competitors, and as soon as it shall have been completed sheet 2; and so on, each of the examination sheets in its order, according to its number, no competitor being allowed to have two or more sheets at the same time. If, through no fault of the competitor, a sheet is spoiled, the examiners in charge may destroy the spoiled sheet and give the competitor another sheet of the same number. The time when a competitor receives a sheet, and the time when he finishes it, must be stated at the top of the sheet. 10. The examiners in charge shall require every competitor, upon completion of each sheet, to surrender the sheet itself and all paper or papers upon which he may have done preliminary work before writing his answers on the sheet. 11. The answers on examination papers must be written with ink; but preliminary work on tablets or scrap paper may be done with pencil. The competitor should be careful to place all his work on the examination sheet, as the scratch work forms no part of the examination and is destroyed. 12. In the dictation exercise the passages to be dictated shall first be read aloud for information, and then be dictated in groups of words, at the rate of not less than fifteen nor more than twenty-five words per minute. The examiner who reads the dictation must not repeat any group of words, or any word dictated by him; but he should be careful in giving the dictation to pronounce each word distinctly. 13. Examiners shall make to the whole class all explanations deemed necessary, and must not explain any question to any individual competitor. 14. After an examination shall have been commenced, no conversation or communication of any kind shall be permitted between competitors. 15. No examination shall begin earlier than 9 a. m. or continue later than 7 p. m. 16. Every examination must be held in the presence of more than one examiner, and in the room set apart either permanently or temporarily for such examination. But examinations in type-writing and other subjects which would annoy other persons being examined (or which must necessarily be confined to one person at a time), may be held in some room convenient to the general examination room, but where they may be under the supervision of more than one examiner. No secret or private examination will be permitted. 17. Each examination, except the examination in bookkeeping or other examination especially excepted from this regulation by the Commission, shall be completed on the day on which it is commenced. 18. The time allowed for examinations shall be as follows: (a) For each of the following-named examinations: For clerk-copyist, six and one-half (61) hours. For printer's assistant and skilled helper, Bureau of Engraving and Printing, four (4) hours. For special pension examiner, seven (7) hours. For medical examiner in the pension office, seven (7) hours. For fourth assistant examiner in the Patent Office, seven (7) hours. For railway mail clerk, six (6) hours. For superintendent and assistant superintendent Indian service, fourteen (14) hours (two days of seven (7) hours each). For physician Indian service, eight (8) hours. For teacher Indian service, eight (8) hours. For matron Indian service, seven (7) hours. For meteorological clerk, seven (7) hours. For assistant observer, Weather Bureau, seven (7) hours. For the State Department, seven (7) hours for the obligatory, and two (2) hours for each of the optional, subjects. For drafting (mechanical, topographical, or architectural), nine (9) hours. For post-office inspector, seven (7) hours. The examination in bookkeeping shall be held on two successive days, seven (7) hours being allowed on the first day and five (5) hours on the second day. The first day shall be devoted to examination on the technical subject-bookkeeping—and the second shall be devoted to examination on the other subjects. (b) For each of the following-named supplementary examinations: For typewriting, three and one-half (33) hours. For stenography, one and one-half (14) hours. For modern languages, two (2) hours for each language. For law clerk, three (3) hours. For proof reading, three (3) hours. For music (Indian service), one and one half (14) hours. For drafting (Indian service), two and one-half (21) hours. For bookkeeping (Indian service), two and one-half (24) hours. For kindergarten (Indian service), two (2) hours. For calisthenics (Indian service), one and one-half (14) hours. (c) For each of the following-named customs examinations: For clerk, seven (7) hours. For law clerk, seven (7) hours. For day inspector, five (5) hours. For night inspector, four (4) hours. For assistant gauger, seven (7) hours. For opener and packer, four (4) hours. For sampler, five (5) hours. (d) For the following-named postal examination: For clerk-carrier, four and one-half (41) hours. (e) Other examinations shall be regulated in the matter of time by the Commission in the special order providing for such examinations. (f) Twenty (20) minutes shall be allowed at the commencement of each examination for the work of filling the blanks of the declaration sheet and inclosing said sheet in the envelope, and ten (10) minutes for explanations and instructions by the examiner in charge, which time will not be included in the time allowed for the examination. (g) No allowance will be made for time spent out of the examination room or for time lost in the examination room by the competitors. Examiners must, however, be careful not to permit delay in the issuing of examination sheets. 19. Examiners must take care that all question sheets, whether completed or not, are turned in by the competitors before the expiration of the time to which the examination is limited, but any competitor who has been permitted to commence the examination at an hour subsequent to that at which the class commenced shall be entitled to the full time allowed for the examination. If any competitor shall abandon his examination, or shall fail to complete it within the time allowed, the examiner shall note the fact upon the last sheet had by such competitor. 20. During an examination no competitor shall leave the room without notice to an examiner. If a competitor leave the room before he has finished the sheet on which he is engaged he will not be permitted to finish it upon his return; it will be taken up, and the next sheet will be given to him. 21. Should the examiner have reason to suspect that competitors have copied from each other, or that they have improperly obtained information relating to the subject of the examination, the Commission shall be informed thereof, and the examination papers of such competitors shall not be marked until the facts have been investigated; and if the Commission shall find that any competitor has been guilty of bad faith or fraud his papers shall be canceled. 22. Applicants must supply themselves, for use in an examination, with pen, penholder, ink, lead pencils, and erasers, and in technical examinations (such as typewriting or drafting) with the necessary machine or instruments. 23. Except by permission of the Commission, chief examiner, or examiners, no visitor shall be allowed within the room during an examination. 24. No books, maps, or diagrams shall be permitted in the examination room for the use or information of the competitors, unless authorized by the Commission. 25. A record of all noncompetitive examinations shall be kept by the Commission, and each customs and postal board shall, after each such examination held by the Board, report to the Commission all the facts in relation thereto. 26. No request for the examination of an applicant for the customs or postal service out of his order, as determined by the number of his application paper, shall be granted. 27. An applicant who has for any reason been denied examination in his order may appeal to the Commission. 28. No person already in the classified service in a place not excepted from examination shall be examined for original entrance to any position in the office in which he is serving. 29. No person can be examined who is not a citizen of the United States. |
