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deduct For each error in spelling in headings, and for other minor errors not specified..
2 to 5 For want of neatness by reason of blots, erasures, etc..
5 to 15 For incorrect punctuation ...
5 to 10 For each error not specified above..
5 TIME CONSUMED will be marked according to the following scale: If the competitor consume only twenty minutes in tabulating he will be credited with 100. When the time consumed is more than twenty minutes and not more than thirty minutes, 4 of 1 will be deducted from 100 for every minute consumed more than twenty minutes. When the time consumed is more than thirty minutes and not more than forty-two minutes, 4 of 1 will be deducted from 95 for every minute consumed more than thirty minutes. When the time consumed is more than forty-two minutes and not more than sixty minutes, 1 will be deducted from 86 for every minute consumed more than forty-two minutes. When the time consumed is more thaù sixty minutes and not more than eighty minutes, 13 will be deducted from 68 for every minute consumed more than sixty minutes.
2. Transcribing rough draft. In marking the exercise in transcribing rough draft, spelling, capitalization, and punotuation will be considered, and marked as nearly as may be under the rules for marking the exercise in copying from rough draft in the clerk-copyist examination, and for each inaccuracy not covered by these rules a charge of from 2 to 5 shall be made.
TIME CONSUMED will be marked according to the following scale: If the competitor consume only fifteen minutes in transcribing rough draft, he will be credited with 100. When the time consumed is more than fifteen minutes and not more than twenty-five minutes, f of 1 will be deducted from 100 for every minute consumed more than fifteen minutes. When the time consumed is more than twenty. five minutes and not more than thirty-five, # of 1 will be deducted from 95 for every minute consumed more than twenty-five minutes. When the time consumed is more than thirty-five minutes and not more than forty-five minutes, 1 will be deducted from 87.50 for every minute consumed more than thirty-five minutes. When the time consumed is more than forty-five minutes and not more than sixty minutes, 2 will be deducted from 77.50 for every minute consumed more than forty-five minutes.
Copying and spacing. In the copying and spacing exercise particular consideration will be given to the POSITION OF THE LINES AND THE SPACING BETWEEN LINES, the competitor being required to reproduce, as nearly as possible, a fac simile of the copy.
ACCURACY will also be considered, in marking which, spelling, capitalization, punctuation, and the omission, addition, or substitution of a word or figure will be marked under the rules for marking the exercise in plain copy in other examinations. TIME CONSUMED will be marked under the rule for marking the tabulating exercise.
deductFor each original error in spacing, according to gravity
5 to 15 For each minor error in spacing between words and in commencing lines.
2 to 3 For lack of neatness
5 to 10 For each line omitted
4. Dictation exercise. In marking ACCURACY, spelling, capitalization, punctuation, and the omission, addition, or substi. tution of a word or figure will be considered, and marked under the rules for marking the dictation exercise in other examinations.
TIME CONSUMED will be marked according to the following scale: For a SPEED of 65 words per min. ute a credit of 100 will be given, and for every word in speed less than 65 per minute 1 will be deducted from 100 down to and including 45 words per minute. For a speed of 45 words per minute a credit of 80 will be given, and for every word in speed less than 45 down to and including 35, a deduction of 11 from 80 will be made. For a speed of 35 words per minute a credit of 65 will be given, and for every word in speed less than 35 a deduction of 2 from 65 will be made.
EXAMINATION IN STENOGRAPHY.
This examination consists of two exercises in dictation, to be written by the competitor in steno graphic characters, which he must then transcribe into long-hand. One of the exercises is a selection from a speech and the other is a letter, each containing 260 words. The transcript will be compared with the printed text from which the dictation was given, and charges will be made for the omission, addition, or substitution of words, for errors in spelling, punctuation, capitalization, etc., under the following rules : H, Ex. 1, pt. 8
deductFor each word omitted, added, or substituted.
3 For each word misspelled.....
2 For use of the plural number instead of the singular, or the singular instead of the plural,
when the grammatical correctness is not affected, and for each gross error in punctuation and capitalization......
1 to 2 For failure to transcribe a line or a portion of a line of the stenographic notes, according to the number of words ....
6 to 40 Charges for errors in numerals will be determined by the number of words required to write the numerals.
An important element in this examination is speed in writing the stenographic notes, which will be marked upon the following scale: For a speed of 140 words or more per minute a credit of 100 will be given. For every word less than 140 and not less than 80 a charge of .5 will be made. For a speed of less than 80 a charge of 75 will be deducted froin 70 for every word less than 80.
STENOGRAPHY AND TYPEWRITING.
A weight of 2 is given to stenography, and a weight of 1 to typewriting. The general average of all eligibles who stand upon the register in stenography, and also upon the register in typewriting, will be ascertained, and the general average of each eligible in stenography multiplied by 2, the product added to his general average in typewriting, and the sum divided by 3. In this manner a general average of those who are eligible in both stenography and typewriting will be ascertained.
INSTRUCTIONS FOR MARKING TELEGRAPHY.
Mark the practical questions according to the completeness and accuracy of the answers.
Mark the “receiving" and "sending" exercises separately, giving credit for speed and accuracy in accordance with the rules given below.
To find the general average add the average on the “practical questions," the "sending exercise" and the “receiving exercise," and divide the sum by 3.
The dictation exercises should consist of about 175 words.
deductFor every word less than 40 words a minute..
1.5 For each word omitted, added, or substituted in sending or receiving.
5 For poor or defective sending....
.5 to 15 For poor or defective copy in receiving..
.5 to 15 For every “break" in "sending" or "receiving"
RELATIVE WEIGHTS OF SUBJECTS.
5. There shall be given to every subject in an examination a relative weight according to its importance therein, and the general average of each competitor shall be ascertained as follows:
Multiply the average of the marks on each subject by the number indicating the relative weight of the subject and divide the sum of the products thus obtained by the sum of the relative weights. The quotient will be the general average. For example:
Divide the sum of the products by the sum of the relative weights ...
And the general average is ascertained to be
1. Immediately after the papers of an examination shall have been marked, and in the cases of the customs and postal examinations the lists of eligibles approved by the Commission, the names of the eligibles shall be entered upon the appropriate registers.
2. If, when requisition is made for certification from any register of eligibles there are thereon the names of eligibles who have been allowed claim of preference by the Commission under section 1754 of the Revised Statutes, all of them, if they do not exceed three in number, shall be certified. If the requisition is for certification from the clerk-copyist register, the names of all the preference claimants who are then eligible shall be listed together in the order of their grade, and from this list the first three names shall be certified : Provided, That when certifications contain the names of preference claimants and others, and preference claimants are selected therefrom, the certifications shall not be charged against the others certified.
3. Any eligible who is on a clerk-copyist and also on a supplementary register may be certified from either, and when appointed from one shall be dropped from the other. Any applicant who takes the basis examination (clerk-copyist) for the sole purpose of enabling him to take a supplementary examination, and who expresses that purpose in his application, shall be certified from the supplementary register only. But an eligible who is on the supplementary register, and who declines an appointment upon certification from the clerk-copyist register because he desires to be appointed from the supplementary register only, but who had not previously expressed that desire in writing, shall by such declination forfeit his right to certification from the supplementary register. Any eligible who is on a clerk-copyist and also on a special register may be certified from either, and if appointed from the clerk-copyist register shall remain eligible on the special register; but, if appointed from a special register, shall be dropped from all other registers.
4. When an eligible is offered an appointment which he declines, he shall not be again certified unless he shall request the benefit of the remaining certifications which the rules allow, in which case such certification may be made.
5. When the papers of a postal or customs examination shall have been marked and the names and grades of the eligibles ascertained, such names and grades shall be made public by being conspicuously posted in a place accessible to the public, and all certifications and appointments of such eligibles shall be made public in like
6. No request to have the name of an eligible certified out of its order on the register of eligibles shall be granted.
7. The term of eligibility under a special or supplementary departmental examination shall be one year from the date the name is entered on the register.
PROBATIONAL AND ABSOLUTE APPOINTMENTS.
The probational test period is considered a part of the examination, and should be strictly observed. At the end of six months from the date of probational appointment an absolute appointment should be given or the probationer should be notified in accordance with the provisions of the rules that he will not receive one, which shall be equivalent to a discharge from the service. Absolute appointment will be made to the position held by the probationer at the time when the six months expire. (See “Promotions,” Reg. IX). The probational period must not in any case be extended beyond six months from the date of probational appointment.
In post-ofices the period of probation of a substitute begins with the date of his nomination to the Postmaster-General, if a carrier, and with the date of probational appointment in all other cases, and expires at the end of six months from that date, regardless of the length of time actually employed.
Promotions will be made in the departmental service in accordance with the provisions of Departmental Rule IX.
Promotions will be made in the railway mail service in accordance with paragraph 1 of Railway Mail Rule IV.
Promotions will be made in the Indian service in accordance with the provisions of Indian Rule IV.
Promotions will be made in the customs service in accordance with the provisions of Customs Rule V, except in the case of the New York Custom-House, for which promotion regulations have been adopted.
Promotions will be made in the postal service in accordance with the provisions of Postal Rule V. Substitutes during probation may be promoted or appointed to regular positions, and from place to place on the regular force in the same grade (clerk, carrier, messenger, etc.), but may not be transferred from one grade to another until after absolute appointment; and in all cases of transfer regard must be had to the age limits fixed by paragraph 2 of Postal Rule II. Promotions from substitute to regular force must be made in the order of the dates of appointment to substitute position, regardless of the divisions of the offices in which employed.
REVOCATION OF PROMOTION REGULATIONS APPLIED TO THE
WAR DEPARTMENT MAY 7, 1887.
The Promotion Regulations applied to the War Department May 7, 1887, under authority contained in amended civil service rule VI are hereby rovoked, and hereafter promotions in that department, unless otherwise provided, will be made in accordance with the provisions of Departmental Rule IX, and the order of the Secretary of War of March 2, 1892, or such other and further orders as the said Secretary may make not inconsistent with the Civil Service Rules and the order of the President of December 4, 1891, directing the keeping of an efficiency record with a view to the placing of promotions wholly upon the basis of merit. Dated December 11, 1893.
PROMOTIONS IN NEW YORK CUSTOMS DISTRICT.
REGULATIONS IN EFFECT FEBRUARY 6, 1894.
Regulation 1.—Any person wishing to be examined for promotion must make application in writing to the secretary of the board of examiners, stating in his application the position and office in which he is employed and the position for which he wishes to be examined.
Regulation II.-1. Examinations for promotion to all classes of clerkships in all offices of the customs service at New York shall be held on the first Monday in December of each year; applications for admission must be filed with the secretary of the board of examiners at least twenty days before the first Monday in December. These examinations may be held at other times when in the opinion of the board of examiners, approved by the Civil Service Commission, it shall be necessary.
2. Any clerk in the lowest class who has been absolutely appointed, or any clerk who has served six months in any class except the lowest, may be examined for promotion to the next higher class. Provided, however, That if in any examination for promotion the competitors in the next lower class shall not exceed three in number, the board may at its discretion open the competition to one or more of the classes below the class in which there are not more than three competitors.
3. Any opener and packer or sampler who has served one year since his absolute appointment may be examined for promotion to clerk class 1, appraiser's office.
4. Any inspector who has served one year since his absolute appointment may be examined for promotion to clerk class 2, collector's office.
Regulation III.-1. Examinations for promotion to the positions of assistant weigher and inspector shall be held in April of each year at the time of the semi-annual examinations for these positions; applications for admission must be filed with the secretary of the board of examiners at least twenty days before the first Tuesday in April.
2. Any night inspector who has been absolutely appointed may be examined for promotion to assistant weigher or inspector.
3. Any assistant weigher who has been absolutely appointed may be examined for promotion to inspector.
Regulation IV.-Examinations for promotion to the position of weigher shall be held when required to fill vacancies; any assistant weigher or inspector who has been absolutely appointed shall be eligible for such examination, and competition for this position shall be limited to assistant weighers and inspectors.
Regulation 1.-When any examinations other than those scheduled for April and December are ordered, due notice thereof shall be posted in the office for which such examinations are to be held, stating the tinie and place of examination, and the time when applications must be filed.
Regulation VI.—The examinations must be held upon such subjects as in the opinion of the board of examiners, with the approval of the Commission, the general nature of the business of the office, and the special nature of the positions to be filled may require. In grading the competitors due weight must be given to the efficiency with which the several competitors shall have performed their duties in the office. Every competitor obtaining a general average of 75 per centum shall be eligible to promotion.
Regulation VII.–From the list of eligibles from which promotion is to be made, the three eligibles highest in grade shall be certified for each vacancy : Provided, That no eligible shall be certified more than three times, and that the period of eligibility shall be one year.
Regulation VIII.-Any person employed in any of the offices to which these regulations apply, may be transferred without examination after service of six months consecutively since January 16, 1883, from one office to a class no higher in another office, upon certification by the board of examiners that he has passed an examination for the class in which he is doing duty, and with the consent of the heads of the respective offices and the approval of the Secretary of the Treasury.
Regulation IX.-The Civil Service Commission may at any time amend these regulations or substitute other regulations therefor.
Promulgated for the information and guidance of nominating and appointing officers and members of the board of examiners, February 15, 1894.
THE SERVICE CLASSIFIED UNDER THE CIVIL-SERVICE RULES.
The phrase “ the civil service” is popularly used to designato all those persons in the employment of the Government who are not in the military or naval service, and by whose labors the executive and administrative business of the Government is carried on. The term is titly used only in contradistinction with the military service and the naval service, and indicates nothing as between those in civil office before and since the civil-service act was passed, or as to the means by which either