(c) Envelopes having shapes other than rectangular are nonmailable.

(d) Envelopes having a ratio of width (height) to length of less than 1 to 1.414 (1 to the square root of 2) are not recommended.

[28 F.R. 1466, Feb. 15, 1963. Redesignated at 31 F.R. 15350, Dec. 8, 1966]

§ 122.4 Window envelopes.

Window envelopes, or open panel envelopes, may be used under the following conditions:

(a) The address window must be parallel with the length of the envelope.

(b) The proper place for the address window is in the lower portion of the address side.

(c) Nothing but the name, address, and any key number used by the mailer may appear through the address window.

(d) The return address should appear in the upper left corner. If there is no return address and the delivery address does not show through the window, the piece will be handled as dead mail.

(e) The address disclosed through the window must be on white paper or paper of a very light color.

(f) When used for registered mail, they must conform with the conditions in § 161.7(d) of this chapter.

[26 F.R. 11520, Dec. 6, 1961, as amended at 27 F.R. 6975, July 24, 1962. Redesignated at 31 F.R. 15350, Dec. 8, 1966]

address; the street and number, or post office box number, or general delivery, or rural or star route designation (except simplified address mail as prescribed in § 123.4). Mail for patrons on rural route may be addressed to street names and numbers provided this type of address has been approved by the Regional Director.

(c) All mail should bear the name and address of the sender. For instructions concerning mail which must bear a return address, see:

(1) Second-Class mail in envelopes or wrappers-§ 126.2(f) of this chapter. (2) Fourth-Class mail-§ 125.5(a) (1) of this chapter.

(3) Air parcel post-§ 136.6(a) of this chapter.

(4) Mail of any class, when its return is desired-§ 158.3 of this chapter. (5) Registered mail-§ 125.7(a) of this chapter.

(6) Insured mail-§ 162.1(b) of this chapter.

(7) COD mail-§ 163.2(c) of this chapter.

(d) Include the ZIP code in all addresses and return addresses. See § 123.6.

(e) Matter bearing dual addresses or the names of more than one post office in the return address or in the recipient's address is not acceptable for mailing.

(f) Matter bearing instructions to return to "Point of Mailing" (postmark) is not acceptable for mailing.

(g) See § 123.7 for special instructions on addressing second-class mail.

(h) See § 123.8 for special instructions on addressing overseas military mail; and §§ 221.1(b) and 231.2(d) (1) of this chapter for addressing international mail.

[26 F.R. 11520, Dec. 6, 1961, as amended at 27 F.R. 2101, Mar. 3, 1962, 28 F.R. 1995, Mar. 1, 1963, 28 F.R. 12581, Nov. 23, 1963, 29 F.R. 3809, Mar. 27, 1964. Redesignated at 31 F.R. 15350, Dec. 8, 1966]

FROM JOHN C.SMITH 501 WASHINGTON AVE.

WILKEVILLE, N.Y. 13847

Return Requested

§ 123.4

Simplified address.

(a) General distribution without individual names and addresses-(1) Rural route, star route, and post office boxholders. When general distribution of mail is desired for each boxholder on a rural or star route or for each family on a rural route (at any post office) or for all post office boxholders at a post office that does not have city or village carrier service, mailers may use the simplified address (except as provided in paragraph (e) of this section):

POSTAL PATRON, LOCAL

A more specific address such as Rural Route Boxholder followed by Local or by the name of the post office and State may be used. See § 132.4(b) (1) (vii) of this chapter for the only applicability of this section to second-class matter.

(2) City routes and post office boxholders. (i) The individual name and street address or post office box number may be omitted from the address on official matter mailed by any State Government or the Governments of the District of Columbia and the Commonwealth of Puerto Rico, relating to general, special and primary elections when distribution is to be made to each stop or possible delivery on city or village carrier routes, or to each post office boxholder at a post office which has city or village carrier service. The following forms of address may be use:

(a) Postal Patron, Local.

(b) Residential Patron, Local. (Delivery desired at residences only.)

(c) Business Patron, Local. (Delivery desired at business addresses only.)

(ii) Pieces must be prepared for mailing as prescribed by subparagraph (3) of this paragraph and § 134.4 (c) of this chapter. At least ten days before date of mailing, the mailer must furnish to the postmaster of the post office where the pieces are to be mailed:

(a) Total number of pieces.

(b) Manner in which postage will be paid.

(c) Names of all letter carrier post offices where deliveries will be made, and number of pieces for each.

(d) Proposed date of mailing.

(e) A sample of the mailing piece. The postmaster will furnish the mailer a schedule for mailing which must be followed by the mailer.

(i) All

(3) Preparation requirements. pieces for the same post office must be tied, so far as practicable, in packages of 50 and a facing slip must be attached showing the city route distribution desired, such as: rural route, post office boxholder. If the pieces are put up in quantities other than 50 for each separation, the number of pieces must be shown on the facing slips.

(ii) If selective distribution is desired, a sufficient number of pieces must be presented to cover the route or routes selected and the route numbers must be shown on the facing slips.

(iii) For other than official mailings under penalty or Postage and Fees Paid imprint (see § 137.2 of this chapter), postage at the proper rate must be fully prepaid by a method that does not require cancellation: by permit imprints, second-class imprints, meter stamps, or by means of precanceled stamps, precanceled stamped envelopes, or precanceled postal cards.

(iv) Designations such as Farmer, Food Buyer, Voter, are not permitted.

(b) Occupant address. To address mail to a specific street number without addressing the occupant by name, or to a post office box without addressing the boxholder by name, the following style may be used (except as provided in paragraph (d) of this section):

Postal Patron (or Occupant, Householder, Resident, etc.)

(Street and Number, Including Apartment Number, if Any, or Post Office box number)

(Post Office and State, or Local, and ZIP Code)

(c) Number of patrons. On request postmasters will furnish without charge information as follows (see also 123.5(c)):

(1) Number of post office boxholder patrons.

(2) Route numbers, and number of boxholders on each rural and star route. (3) Route numbers, and number of families on each rural route.

(4) Number of possible deliveries or possible stops with or without stores or office buildings within the total delivery area or on particular carrier routes.

(d) Mailing under Congressional frank—(1) Members and Memberselect of the Senate. All mail sent under the franking privilege by a Member or Member-elect of the Senate must be addressed to the recipient by name and post office address. See § 123.1. Franked mailings of a Member or Member-elect of the Senate may not be accepted when addressed in a simplified form for delivery either by rural or star route carrier, to any post office boxholder, or by city or village lettercarrier. This subparagraph is not applicable to nonfranked personal mailings by Members of the Senate upon which the postage is prepaid.

(2) Members and Members-elect of the House of Representatives. (i) Mail sent under the franking privilege of a member or member-elect of the House of Representatives may be addressed under the simplified forms in paragraphs (a) (1) and (b) of this section for delivery to patrons within the district the member or member-elect was elected to represent; and within such other area of the State as may be encompassed in his district under a reapportionment law. Mail so addressed will be delivered within that district to any or all of the following:

(a) Each boxholder on a rural or star route or each family on a rural or star route.

(b) Each post office boxholder.

(c) Each stop or possible delivery on city carrier routes.

(ii) The information in paragraph (c) of this section will, on request, be furnished for a congressional district in those instances where a post office serves areas which are located in more than one district.

(iii) Simplified address mailings sent under the frank of a Member or Memberelect of the House of Representatives

must be prepared as prescribed in paragraph (a) (2) of this section and each facing slip should show the congressional district in which delivery is to be made.

(iv) Representatives elected at large may send franked mail with simplified address to patrons within the entire State which elected the Member.

(v) Franked mail of a Member or Member-elect addressed to a recipient outside of his congressional district must be addressed by name and post office address. See § 123.1.

(vi) This subparagraph is not applicable to nonfranked personal mailings of Members or Members-elect of the House of Representatives upon which the postage is paid.

[27 F.R. 12753, Dec. 27, 1962, as amended at 29 F.R. 3810, Mar. 27, 1964; 30 F.R. 8904, July 15, 1965; 31 F.R. 9740, July 19, 1966; Redesignated at 31 F.R. 15350, Dec. 8, 1966] § 123.5 Mailing list services.

(a) Correction of mailing lists-(1) Service available. Mailing lists submitted by departments of State governments, municipalities, religious, fraternal, and recognized charitable organizations and mailing lists used by concerns or persons for the solicitation of business by mail will be corrected as frequently as requested at the expense of the owners of the lists. For lists received from Federal agencies and Members of Congress, see subparagraph (4) of this paragraph. Postal employees must not compile mailing lists including occupant lists. Persons other than postal employees may not copy or record by any other means names or addresses from city or rural carrier cases.

(2) Name and address lists-(1) Method of submission. Typewritten or printed lists should be submitted on cards, one name and address to a card, to the post office that serves the addresses. The cards should be approximately the size and quality of a postal card. Data processing cards are acceptable. The owner of the list must place his name in the upper left corner of each card. At third- and fourth-class post offices, mailing lists may be submitted in sheet form. Lists should be submitted by mail oniy, except large lists presented by local firms for correction.

(ii) Type of corrections made. Names to which mail cannot be delivered or forwarded will be crossed off; incorrect house, rural, or post office box numbers will be corrected; initials will be cor

rected where apparently the name is known to the owner of the list; and the head of the family will be indicated, if known, when two or more names are shown for the same address. New addresses, including ZIP code numbers for patrons who have moved, will be furnished when permanent forwarding orders are on file. If no change is necessary, an X will be marked in the upper right corner of the card. New names will not be added to a list. See paragraph (c) of this section for delivery sequence.

(3) Occupant lists-(i) Method of submission. Lists of street addresses may be submitted on cards (as described in. subparagraph (2) (i) of this paragraph), one address to a card, or in sheet form, provided the sheets are made up separately by carrier routes and each sheet bears the list owner's name and address. Lists

(ii) Type of corrections made. for mail addressed to "occupant" and street address will be corrected. Numbers representing incorrect or non-existent street addresses will be crossed off, but numbers will not be changed or added. Business addresses will be indicated by inserting B opposite the number. Addresses on a rural route will be indicated by R. The number of separate family units will be indicated opposite addresses of apartment houses or other multiple dwellings. If no change is necessary, an x will be marked in the upper right corner of the card or sheet. Corrected cards or sheets will be grouped by routes when returned to the owner so that he may handle and label mailings by routes.

(4) Charges. The minimum charge for each list corrected is $1. For lists of more than 20 names or addresses, the charge is 5 cents per name or street address, including individual apartments. Payment must be made in advance by cash or money order. Lists used by Members of Congress and Federal agencies are corrected without charge. Where rural routes have been consolidated or changed to another post office, no charge will be made for correction if the list contains only names of persons residing on the route or routes involved.

(5) Postage on lists. Typewritten. lists are subject to postage at the firstclass rate. Those prepared by stencil, mimeograph, printing, or similar process may be mailed at the third- or fourth-class rate depending on the