day or monthly), and type of services performed and/or exceptions to services required under the contract terms. The original of Form 994 is sent to the postal data center.

(2) Form 2524, Bill for Temporary Service in Lieu of Railroad Service. This form is used when there is a temporary interruption of railroad service. Temporary service in lieu is arranged for locally by the contracting officer or postmaster who is responsible for the movement of mail under emergency conditions due to disruption of train service. The contracting officer shall prepare the forms showing all essential data relative to the contract terms and the amount due the temporary carrier. The carrier must sign the form. The form shall then be certified by the contracting officer and original copy only forwarded to the postal data center.

(g) Use of Form 5020-B, Railway Mail Service Authorization. Form 5020-B is a blanket or flat order used in effecting major changes in railroad mail transportation services.

(h) Forms prepared by railroads. The railroad will be responsible for the preparation of the following basic operating records of service performed:

(1) Train baggageman (TBM) report. (i) Prepared daily by train baggageman (or conductor) reporting all working storage cars operating in U.S. mail service.

(ii) "Space pooled" TBM reports will be separated and copy forwarded to the contracting officer or the person designated, on the day of receipt in the mail billing office.

(iii) "Space nonpooled" TBM reports will be calculated and priced out by the railroad and the original forwarded to the contracting officer or the person designated, within 7 working days following service date.

(iv) Report will be prepared in sufficient copies to furnish railroad mail billing department with the original and second copy. (The third and fourth copies, if required, will be distributed in accordance with local railroad instructions.)

(2) Form 5118, Line-Haul Mail Storage Service and Related Terminal Service. Prepared by railroads upon request of the contracting officer at designated stations where transfer clerks are not assigned.

(i) Claim submission-standard forms 1034 and 1034-A (public voucher for pur

chases and services other than personal). (1) These forms shall be used to claim the total line-haul and terminal charge amount due for service performed on each railroad route.

(2) Separate line-haul and terminal charge adding machine tapes (for each payment period) shall be prepared from the daily train totals shown on Forms 2558 and the priced-out train baggageman reports.

(3) A Summary Listing itemizing the total pay claimed for each train shall be prepared in duplicate showing train number, line-haul pay due, and terminal charge pay due. Original will accompany standard form 1034. Second copy will be retained by railroad.

(4) Where contracts provide for annual-rate deductions from line-haul or terminal charges, 7/365 (leap year, 366 days) or 28/365 of the per annum amount shall be entered as a deduction from each claim as applicable.

(5) The railroad will forward standard forms 1034 and 1034-A and supporting documents direct to the postal data center within 10 working days following the close of the 7- or 28-day period.

(6) Additional amounts due for services rendered in any one 28-day postal accounting period will be claimed in a single supplemental billing.

§ 550.6-3 Special contract movements.

(a) Form 5071, Car/Van Movement Record (1) Services covered. Form 5071, Car/Van Movement Record, will be used for recording, certifying, and as a basis for compensation for all services performed by railroads under the terms of Document 97, 98, and 99, special contracts except detention charges.

(2) Preparation and distribution. Instructions for preparation and distribution are printed on reverse of original form.

(3) Application—(i) Initiating offices. Form 5071 will be prepared by Transfer Clerk, transit mail expediter, or other designated personnel at offices of dispatch or at interline points according to instructions for each individual carline.

(ii) Carline instructions. The contracting officer will issue specific instructions on sample Form 5071, for preparation and forwarding of form for each new carline originating in the region on the following basis:

(a) Single or double-trailer rate at origin and single rate thereafter, through

to destination. (1) Forward Form 5071 original to destination region.

(2) Destination region certifies for service from origin through to destination.

(b) Single or double-trailer rate at origin, double-trailer rate at an intermediate segment. (1) Forward Form 5071 original to region at first interline point where double-trailer rate applies.

(2) Region at interline (pairing) point completes Form 5071 and certifies for service from origin to his interline point.

(3) Van control at interline pairing point is notified of movement; arranges to pair the unit for onward dispatch; prepares new Form 5071 or includes the passing unit on Form 5071 prepared for local originating units and/or other passing units; forwards new Form 5071 to destination region or next pairing point, if any.

(4) Region at destination or next pairing point certifies for service from first pairing point through to destination (or next pairing point).

(5) Follow the same procedure for succeeding segments.

(c) Exception. As a special case, treat ALL eastbound movements entering the Penn Central System at Chicago and St. Louis as though terminating at each of those respective points. Chicago and St. Louis, respectively, will then rebill all such movements onward on Form 5071. This is necessary to prevent excessive adjustments where units of the same carline may move under alternate rate systems.

(iii) Dissemination of instructions. Copy of specific instructions on sample Form 5071 for each carline should be furnished as follows:

(a) Dispatching units.
(b) Postal data center.

(c) All five regional level contracting officers.

(d) Headquarters (2 copies).

(4) Additional instructions-preparation and certification. Instructions to dispatching personnel for preparation of Form 5071 for individual carline should include all particulars required for accurate certification and pay:

(i) Control number. Dispatching office will enter the region number at the lefthand side of the Control Number (01, 02, etc.). This will be the region charged with the obligation at origin or at intermediate pairing point, depending on the line haul segment. The postal data center

will add the digits necessary to complete the control number for use in computer processing and data analysis.

(ii) Detention charges and services not covered. Detention charges and services not specifically included in appropriate 97, 98, or 99 contracts, such as switching service covered by a separate contract, or loading or unloading covered by separate nonrail contract, will not be recorded or certified on Form 5071. Certify for such services separately on Form 994. On Form 5071, indicate the use of such other contract service or alternate handling as follows:

(a) Contract terminal handling. Where loading or unloading is performed under terms of a separate nonrail or terminal company contract, enter "C" in appropriate column opposite entry on Form 5071 (under "PO" in Column 12 or 19). (b) Plant loading. Enter "PL" in Column 12 (under "PO").

(c) Contract shuttle service. Enter "C" (under "PO") in appropriate column (13 or 18) if shuttle or local drayage is performed under terms of a separate contract.

(iii) Certification—(a) Verification. Verify all computations and entries prior to affixing signature.

(b) Region number. Enter region number in corner of Title block (06, 07, etc.).

(c) Validation. The railway space assistant preparing final certification of Form 5071 will validate the photocopy to be forwarded to the Postal Data Center, St. Louis, by initialing that copy in ink in the certification block to the left of the signature block.

(d) Forwarding completed certifications. Forward respective copies of certifications as completed each day. Do not hold or accumulate.

(iv) Miscellaneous. See illustrations for further example and detail.

(5) Audit and control-(i) Periodic Review. Contracting officers of certifying regions will be responsible for periodic review and spot-audit of certifications for accuracy and adherence to prescribed procedure.

(ii) Controls. Certifying regions will establish necessary controls and checkoff procedures to prevent double certification and to insure against inadvertent duplicate submission of certifications already forwarded:

(a) Check off. Space assistants will check off on Form 5048 each unit as it is receipted for on Form 5071. An item already checked may not be receipted for