Postal Patron (or Occupant, Householder, Resident, etc.)

(Street and Number, Including Apartment Number, if Any or Post Office Box Number)

(Post Office and State, or Local, and Zone Number When Applicable)

§ 13.5 Mailing list services.

(a) Correction of mailing lists—(1) Service available. Mailing lists submitted by departments of State governments, municipalities, religious, fraternal, and recognized charitable organizations and mailing lists used by concerns or persons for the solicitation of business by mail will be corrected as frequently as requested, at the expense of the owners of the lists. For lists received from Federal agencies and Members of Congress, see paragraph (d) of this section. Postal employees must not compile mailing lists including occupar.t lists.

(b) Name and address lists-(1) Method of submission. Typewritten or printed lists should be submitted to the post office that serves the addresses, on cards, one name and address to a card. Cards should be approximately the size and quality of a postal card. The owner of the list must place his name in the upper left corner of each card. At thirdand fourth-class post offices, mailing lists may be submitted in sheet form. Lists should be submitted by mail only, except large lists presented by local firms for correction.

(2) Type of corrections made. Names to which mail cannot be delivered or forwarded will be crossed off; incorrect house, rural, or post office box numbers will be corrected; initials will be corrected where apparently the name is known to the owner of the list; and the head of the family will be indicated, if known, when two or more names are shown for the same address. New addresses for patrons who have moved will be furnished when permanent forwarding orders are on file. If no change is necessary, an x will be marked in the upper right corner of the card. New names will not be added to a list.

(c) Address cards arranged in sequence of carrier delivery. Address cards may be arranged in sequence of carrier route delivery without charge. The cards must be the size and quality of a postal card, one address to a card. The list

owner's name must appear in the upper left corner of the card. Cards bearing incorrect, nonexistent, or other undeliverable addresses will be withdrawn and corrected at the charges provided in paragraph (a) of this section. Mailers may submit address plates or stencils instead of cards when satisfactory arrangements can be made to handle them. Postmasters must check to see that mailers whose lists have been arranged in sequence prepare bundles for each route with the individual pieces in address sequence. This service shall not be provided to mailers who do not make the required premailing preparation, and it must not be provided as a substitute for the list correction service provided by paragraph (a) of this section. Postmasters at city delivery post offices may furnish volume mailers upon request the number of "possible deliveries" within his total delivery area or on particular carrier routes.

(d) Charges. The minimum charge for each list corrected is $1. For lists of more than 20 names or addresses, the charge is 5 cents per name or street address, including individual apartments. Payment must be made in advance by cash or money order. Lists used by Members of Congress and Federal agencies are corrected without charge. Where rural routes have been consolidated or changed to another post office, no charge will be made for correction if the list contains only names of persons residing on the route or routes involved.

(e) Postage on lists. Typewritten lists are subject to postage at the first-class rate. Those prepared by stencil, mimeograph, printing, or similar process may be mailed at the third- or fourth-class rate depending on the weight. Lists are returned to customers free of postage.

(f) Furnishing address changes to election boards and registration commissions. Residential change-of-address information is available to duly constituted election boards or registration commissions using permanent registration, at a cost of 5 cents for each change of address, Form 3575. An election board or registration commission desiring this information must submit to the postmaster a written request signed by an authorized official. The postmaster shall transmit the request to the Regional Director for approval. On approval, the postmaster will receive necessary procedural instructions from the Regional

Director for release, control, and return of change-of-address forms 3575. § 13.6 Delivery zone numbers.

(a) Description of delivery zones. The rapid growth of suburban areas and the expansion of the city delivery service have resulted in the postal consolidation of communities and geographical areas into single delivery areas of duplicated streets,

avenues, and location

names. To provide prompt delivery of mail in many major cities, the delivery area is divided into geographical or other sections called delivery zones. See exhibit immediately following this paragraph. The postal delivery zone number represents a refinement in the form of the address.

(b) Zone addresses. (1) Each delivery zone is assigned a number to be used in the address of all classes of mail.

(2) A zone number must be used with the name of the main post office. The address may include the name of a branch post office, station, community, or other geographic subdivision in addition to the name and zone number of the main distributing post office.

(3) The zone number and name of the main post office should be used even though the community or named station is entirely within a single zone.

(4) The delivery zone number should be on the same line as, and after the name of the main post office and before the name of the State.

Examples of Zone Addresses

include that zone number in return addresses, notices, subscriptions, letterheads, and all advertisements relating to the mailing address. Correspondents should be requested to use the delivery zone number on all classes of mail and to maintain this information in the same manner as other elements of the address.

(d) List of zone cities. The zone number should be used on all types and classes of mail for delivery in the following zone cities:

3223 2

9

11

---------

5

9

11

7

7

10

10

5

8

11

§ 13.7 Second-class publications.

(a) All publications should be addressed in a legible hand or plain type not smaller than 10 point.

(b) When several unwrapped copies for subscribers at the same post office are sent under one wrapper, each copy should bear the name and address of the subscriber.

(c) The name of the post office and State should be the most prominent part of the address.

(d) Write or print addresses with black ink or ink of some other strongly contrasting color. Addresses should not be written in pencil.

(e) Use white or other light-colored paper for address strips.

(f) When the address is placed on the wrapper, it should appear on the flat side and never on the fold. Addresses, including address strips, must be placed in a visible position either on the wrapper or directly on the copies.

(g) Individually addressed, unfolded periodicals mailed in bundles without separate wrappers should have the addresses placed upside down in the lower right corner of the front cover page. An alternate position on the periodicals is lengthwise along the bound edge, near the top of the publication.

(h) Individually addressed, unwrapped, folded newspapers and periodicals mailed in bundles to a post office should have the addresses in the upper left corner of the publication when grasped with the right hand along the folded edge.