must be prepared as prescribed in paragraph (a) (2) of this section and each facing slip should show the congressional district in which delivery is to be made. (iv) Representatives elected at large may send franked mail with simplified address to patrons within the entire State which elected the Member. (v) Franked mail of a Member or Member-elect addressed to a recipient outside of his congressional district must be addressed by name and post office address. See § 123.1. (vi) This subparagraph is not applicable to nonfranked personal mailings of Members or Members-elect of the House of Representatives upon which the postage is paid. [27 F.R. 12753, Dec. 27, 1962, as amended at 29 F.R. 3810, Mar. 27, 1964; 30 F.R. 8904, July 15, 1965; 31 F.R. 9740, July 19, 1966; Redesignated at 31 F.R. 15350, Dec. 8, 1966] § 123.5 Mailing list services. (a) Correction of mailing lists-(1) Service available. Mailing lists submitted by departments of State governments, municipalities, religious, fraternal, and recognized charitable organizations and mailing lists used by concerns or persons for the solicitation of business by mail will be corrected as frequently as requested at the expense of the owners of the lists. For lists received from Federal agencies and Members of Congress, see subparagraph (4) of this paragraph. Postal employees must not compile mailing lists including occupant lists. Persons other than postal employees may not copy or record by any other means names or addresses from city or rural carrier cases. (2) Name and address lists—(i) Method of submission. Typewritten or printed lists should be submitted on cards, one name and address to a card, to the post office that serves the addresses. The cards should be approximately the size and quality of a postal card. Data processing cards are acceptable. The owner of the list must place his name in the upper left corner of each card. At third- and fourth-class post offices, mailing lists may be submitted in sheet form. Lists should be submitted by mail oniy, except large lists presented by local firms for correction. (ii) Type of corrections made. Names to which mail cannot be delivered or forwarded will be crossed off; incorrect house, rural, or post office box numbers will be corrected; initials will be cor 86-085-68- -3 rected where apparently the name is known to the owner of the list; and the head of the family will be indicated, if known, when two or more names are shown for the same address. New addresses, including ZIP code numbers for patrons who have moved, will be furnished when permanent forwarding orders are on file. If no change is necessary, an X will be marked in the upper right corner of the card. New names will not be added to a list. See paragraph (c) of this section for delivery sequence. (3) Occupant lists—(i) Method of submission. Lists of street addresses may be submitted on cards (as described in subparagraph (2) (i) of this paragraph), one address to a card, or in sheet form, provided the sheets are made up separately by carrier routes and each sheet bears the list owner's name and address. (ii) Type of corrections made. Lists for mail addressed to "occupant" and street address will be corrected. Numbers representing incorrect or non-existent street addresses will be crossed off, but numbers will not be changed or added. Business addresses will be indicated by inserting B opposite the number. Addresses on a rural route will be indicated by R. The number of separate family units will be indicated opposite addresses of apartment houses or other multiple dwellings. If no change is necessary, an x will be marked in the upper right corner of the card or sheet. Corrected cards or sheets will be grouped by routes when returned to the owner so that he may handle and label mailings by routes. (4) Charges. The minimum charge for each list corrected is $1. For lists of more than 20 names or addresses, the charge is 5 cents per name or street address, including individual apartments. Payment must be made in advance by cash or money order. Lists used by Members of Congress and Federal agencies are corrected without charge. Where rural routes have been consolidated or changed to another post office, no charge will be made for correction if the list contains only names of persons residing on the route or routes involved. (5) Postage on lists. Typewritten lists are subject to postage at the firstclass rate. Those prepared by stencil, mimeograph, printing, or similar process may be mailed at the third- or fourth-class rate depending on the weight. Lists are returned to customers free of postage. (b) Furnishing address changes to election boards and Registration Commissions. Residential change-of-address information is available to duly constituted election boards of registration commissions using permanent registration, at a cost of 5 cents for each changeof-address Form 3575 notwithstanding the schedule of fees in section 113.5 of this chapter. An election board or registration commission desiring this information must submit to the postmaster a written request signed by an authorized official. The postmaster shall transmit the request to the Regional Director for approval. On approval, the postmaster will receive necessary procedural instructions from the Regional Director for release, control, and return of change-ofaddress Forms 3575. (c) Address cards arranged in sequence of carrier delivery. Address cards may be arranged in sequence of carrier route delivery without charge. Each card must include only one address. The cards should be approximately the size and quality of a postal card. Data processing cards are acceptable. The list owner's name must appear in the upper left corner of the card. Cards bearing incorrect, nonexistent, or other undeliverable addresses will be withdrawn and corrected at the charges provided in paragraph (a) (4) of this section. Mailers may submit address plates or stencils instead of cards when satisfactory arrangements can be made to handle them. Postmasters must check to see that mailers whose lists have been arranged in sequence prepare bundles for each route with the individual pieces in address sequence. This service shall not be provided to mailers who do not make the required premailing preparation, and it must not be provided as a substitute for the list correction service provided by paragraph (a) of this section. (d) Furnishing city and State schemes. To assist volume mailers in the preparation of their mailings, postmasters may furnish, on request, a copy of the city scheme or the State scheme used by clerks for sorting mail. (e) ZIP Coding of mailing lists—(1) Single ZIP-Coded post offices. It is the mailer's responsibility to ZIP Code mailing lists for the single ZIP-Coded post offices described in § 123.6(c) (1), and the multi-ZIP-Coded post offices described (i) Mailers with EDP equipment must first match their mailing lists with Post Office Department EDP magnetic tapes or data processing cards, or both, to obtain the maximum number of ZIP Codes for those addresses which were previously zoned and which were unaffected by zone boundary changes when the ZIP Code system was introduced. It will also provide ZIP Codes for one-code offices. The addresses to be separated by the post office must be submitted on cards approximately the size and quality of a postal card. Data processing cards are acceptable. The cards must be separated by the post offices of address and submitted by the owner to his local post office. (ii) Post offices will not write ZIP Codes on individual cards. The cards will be sorted to local ZIP Code areas by city primary distributors and will be securely tied in bundles with a facing slip on each bundle reading “All for Zip Code Area -." The ZIP Coded bundles will be returned to the post office or the owner according to which one submitted the cards. (iii) Mailing lists should be wrapped by the owner for mailing, when practicable, and must bear the name and address of the owner. The local postmaster shall enclose addressed penalty reply labels (POD Label 41) for use in returning the coded cards to his office. (iv) Gummed labels, wrappers, envelopes, or postal or post cards indicative of one time use will not be accepted as mailing lists. [28 F.R. Feb. 15, 1963, as amended at 30 F.R. 13215, Oct. 16, 1965; 31 F.R. 5962, Apr. 19, 1966; 31 F.R. 7752, June 1, 1966; 32 F.R. 17479, Dec. 6, 1967. Redesignated at 31 F.R. 15350, Dec. 8, 1966] § 123.6 ZIP Code system. (a) Description. ZIP Code is a fivedigit coding system which identifies each post office and each delivery unit at large offices and associates each with the sec tional center or major office through which mail is routed for delivery. The first three digits identify the sectional center or major city. The last two digits identify the post office or other delivery unit. (b) Purpose. The purpose of ZIP Code is to achieve greater accuracy and speed in the dispatch and delivery of mail. (c) Assignment of ZIP Codes. All post offices are assigned one or more ZIP Codes which should be included in the address on all mail. (1) Single ZIP Coded offices. Most post offices are assigned a single ZIP Code which should be used in the address on all mail addressed for delivery at such post offices. (2) Multi-ZIP-Coded offices. Two or more ZIP Codes are assigned to the larger offices at which two handlings are required in distributing mail to delivery routes and box sections. Separate ZIP Codes are assigned to each delivery unit at such offices so that mail separated to five-digit ZIP Code delivery units can be distributed to delivery routes and box sections in a single handling. (3) National ZIP Code Directory. The National ZIP Code Directory lists ZIP Codes for all post office addresses. (d) Placement of ZIP Code digits. (1) The ZIP Code should appear on the last line of both the address of destination and return address following the city and State. A space not less than two-tenths inch and not more than six-tenths inch is to be left between the last letter of the State and first digit of the code. A comma should not be inserted between the State name and ZIP Code. When State name is abbreviated, the use of a period is optional so long as the space precedes the ZIP Code. Example: Mr. Henry Brown (2) For large volume mailers where space or other factors make the positioning shown in § 123.6(d) (1) impractical, the ZIP Code may be carried as the bottom line of the address, provided it is immediately beneath the city and state and no characters or digits either precede or follow it. Example: Mr. Harold Jones 1070 High Street Hot Springs National Park, AR 71901 (e) Post Office assistance to mailers. Mailers should request their local postmasters for information about the ZIP Code system and for guidance in bringing their mailing practices into compliance with the ZIP Code requirements. Postmasters shall, upon request by mailers, send post office representatives to help mailers make arrangements for ZIP Coding mailing lists and for packaging and sacking bulk mailings by ZIP Code. See §§ 123.5(e), 126.3(b), and 134.4(3) of this chapter. [30 F.R. 8476, July 2, 1965; 30 F.R. 8752, July 10, 1965; 30 F.R. 11752, Sept. 15, 1965; 31 F.R. 5963, Apr. 19, 1966. Redesignated at 31 F.R. 15350, Dec. 8, 1966] § 123.7 Second-class publications. (a) All publications should be addressed in a legible hand or plain type not smaller than 10 point. (b) When several unwrapped copies for subscribers at the same post office are sent under one wrapper, each copy should bear the name and address of the subscriber. (c) The name of the post office and State should be the most prominent part of the address. (d) Write or print addresses with black ink or ink of some other strongly contrasting color. Addresses should not be written in pencil. (e) Use white or other light-colored paper for address strips. (f) When the address is placed on the wrapper, it should appear on the flat side and never on the fold. Addresses, including address strips, must be placed in a visible position either on the wrapper or directly on the copies. (g) Individually addressed, unfolded periodicals mailed in bundles without separate wrappers should have the addresses placed upside down in the lower right corner of the front cover page. An alternate position on the periodicals is lengthwise along the bound edge, near the top of the publication. (h) Individually addressed, unwrapped, folded newspapers and periodicals mailed in bundles to a post office should have the addresses in the upper left corner of the publication when grasped with the right hand along the folded edge. [26 F.R. 11522, Dec. 6, 1961. Redesignated at 31 F.R. 15350, Dec. 8, 1966] § 123.8 Military mail. (a) Overseas military mail.-(1) Army and Air Force. Show grade, full name, including first name and middle name or initial, service number, organization, APO number and the post office through which the mail is to be routed. Examples: Pvt. Willard J. Doe, RA 32000000, 167th Infantry Regt., APO New York 09801. A1C Howard J. Doe, AF 16000000, 50 Fld Maint Sq, CMR Box 861, APO New York 09109. A/1c Harold F. Doe, AF 15000000, 2d Bomb Squadron, APO New York 09125. (2) Navy and Marine Corps. Show full name, including first name and middle name or initial, rank or rating, service number, shore based organizational unit with Navy number, or mobile unit designation, or name of ship, and the fleet post office through which the mail is to be routed. Examples: John M. Doe, QMSN 686 54 70 USN, Maj. John M. Doe, O23492 USMCR, James T. Doe, AQF-2, 329 76 83 USN, FPO New York 09521. Lt. Leroy A. Doe, 063941, USMC, (3) Dependents residing with military personnel. Mail addressed to dependents residing in overseas areas will be addressed in care of the sponsor. Example: grade, full name, including first name and middle name or initial, service number, organization, military installation and the ZIP code. Examples: Pvt. Willard J. Doe, RA 32000000, Vandenberg AFB, California 93437 (2) Navy and Marine Corps. Show full name, including first name and middle name or initial, rank or rating, service number, organization, military installation and ZIP code. Examples: Bill E. Smith, SK3, 331 20 54 USN, U.S. Naval Supply Depot, Great Lakes, Illinois 60088 M/SGT Peter V. Perez, 1342165 USMC, Headquarters U.S. Marine Corps, Arlington, Virginia 22214 (3) Dependents residing with military personnel. (i) Mail addressed to dependents for delivery through the sponsor's military unit should be addressed in care of the sponsor. Example: Master Robert Brown, c/o Sgt. Michael Brown RA 16000000, Company A, 6th Bn., 10th Inf., Fort Gordon, Ga., 30905. (ii) Mail addressed to dependents for delivery at the sponsor's military quarters need not be addressed in care of the sponsor. Example: Sec. 124.8 Certain foreign communications. 124.9 Opinions on mailability. AUTHORITY: The provisions of this Part 124 issued under R.S. 161, as amended, sec. 1, 62 Stat. 740, 741, 761-763, 768, 769, 781, 782, 64 Stat. 451; 5 U.S.C. 301, 17 U.S.C. 101, 18 U.S.C. 871, 876, 877, 1262, 1302, 1305, 1341, 1342, 1461, 1463, 1714-1718, 39 U.S.C. 501, 40004007, 4057, 4353. SOURCE: The provisions of this Part 124 appear at 26 F.R. 11524, Dec. 6, 1961, unless otherwise noted. Redesignated at 31 F.R. 15350, Dec. 8, 1966. § 124.1 Introduction. (a) Description. Nonmailable matter includes all matter which is by law, regulation, or treaty stipulation prohibited from being sent in the mail or which cannot be forwarded to its destination because of illegible, incorrect, or insufficient address. (b) Applicability. The harmful or objectionable things identified or described in this part are some of the matter which may not be sent through the mail, as a matter of absolute prohibition. See Part 125 of this chapter for matter mailable only under special rules or conditions. Notwithstanding any statement contained in the regulations of this part, which covers only some of the items prohibited in the mail, the burden rests with the mailer to assure that he has complied with the law. In addition to other nonmailable items mentioned in this part, certain other articles are prohibited in the mail to military post offices overseas. See Part 127 of this chapter. (c) Penalties for violation. Severe penalties, by fine or imprisonment, or both, are provided for persons who knowingly mail or cause to be mailed. any matter which has been declared nonmailable under law. (d) Nonconformity with postal regulations. Regardless of its nature, matter may not be mailed in any form if done in violation of postal regulations for such reasons as failure to pay postage, improper size or weight, improper permits, improper addresses, etc. (e) Responsibility of mailer. When mailers are in doubt as to whether any matter is properly mailable, they should ask the postmaster. Even though the Post Office Department has not expressly declared any matter to be nonmailable, the mailer of such matter may be held fully liable for violation of law if he does actually send nonmailable matter through the mail. § 124.2 Harmful matter. (a) General provisions of law. Any articles, compositions, or materials, which may kill or injure another, or injure the mail or other property, are nonmailable. This includes but is not limited to: (1) All kinds of poison or matter containing poison. (2) All poisonous animals, except scorpions (see § 125.3 (e) of this chapter), all poisonous insects, all poisonous reptiles, and all kinds of snakes. (3) All disease germs or scabs. (4) All explosives, inflammable material, infernal machines, and mechanical, chemical, or other devices or compositions which may ignite or explode. (b) General examples of harmful matter. Harmful matter includes, among others, that which is likely to destroy, deface, or otherwise damage the contents of the mailbags or harm the person of anyone engaged in the Postal Service, such as caustic poisons (acids and alkalies), oxidizing materials, or highly flammable solids; or which are likely under conditions incident to transportation to cause fires through friction, through absorption of moisture, through spontaneous chemical changes or as a result of retained heat from manufacturing or processing; explosives or containers previously used for shipping high explosives having a liquid ingredient (such as dynamite), ammunition; fireworks; highly flammable liquids or substances; radioactive materials; matches; or articles exhaling a bad odor. (c) Acceptability if properly packed. When authorized by the Postmaster General, various of the articles specified in this part as being nonmailable may be sent through the mail if they conform to special regulations as to preparation and packaging and if they are not outwardly dangerous, or of their own force dangerous or injurious to life, health, or property. See Part 125 of this chapter. (d) Radioactive matter. (1) Radioactive materials other than those described in § 125.2(d) of this chapter are nonmailable. Any package of radioactive matter bearing an Interstate Commerce Commission red or blue label as CLASS D POISON or which is marked to indicate that it contains radioactive matter in excess of the quantities listed in § 125.2(d) of this chapter is nonmailable. These labels are illustrated on the following page. |