the Navy cross. He is suffering from partial disability, as a result of wounds, but not in a degree to impair his efficiency. The recommendation for Executive order is also indorsed by a medical officer of the Federal Board for Vocational Education. October 8, 1920. Mr. Arnold E. Graham may be appointed to a clerical position in the Department of Agriculture without regard to his standing on the register of eligibles. Mr. Graham, a citizen of the United States, enlisted in the Canadian forces in 1917, after having been rejected for the United States forces on physical grounds. He served in France, where he was severely wounded in action, resulting in permanent physical handicap. He has taken civil-service examinations, and would be eligible for appointment were he entitled under the law to the military preference to which he would have been entitled had he served in the military forces of the United States. He has rendered satisfactory service in the Department of Agriculture under temporary employment since January 5, 1920. This order is recommended by the Secretary of Agriculture, and, because of the exceptional circumstances in the case, the Civil Service Commission joins in that recommendation. OFFICIAL VIEWS OF THE COMMISSION'S WORK. The following are extracts from letters of officials expressing appreciation of the commission's work: APRIL 29, 1920. It is just such cooperation between the commission and the bureau which will enable the reduction of the present personnel of the bureau in compliance with congressional legislation, and I might say that were it not for the assistance of the commission in this and many similar cases, a reduction program would be almost impossible from a human standpoint. M. R. WAINER, Personnel Officer, Bureau of War Risk Insurance. JANUARY 30, 1920. The bureau desires to express through you to Mr. Frank A. Keene, secretary of the local board of civil-service examiners at Miami, Fla., its thanks for the assistance he rendered Mr. Joseph J. Emery, supervisor of census for the fourth district of Florida, in connection with the enumeration of Miami. Mr. Emery writes that Mr. Keene was "the needed man of the hour during the Miami flurry." The Bureau of the Census greatly appreciates assistance of the character rendered by Mr. Keene. WM. STEUART, Assistant Director, Bureau of the Census. CHICAGO, ILL., November 6, 1919. I wish to take this opportunity of expressing my appreciation to the Civil Service Commission for the cooperation they have given to this office in their work in the Chicago district during the past two years, and assuring them that if at any time in the future a condition arises in which I may be of assistance to them they may consider me at their command. After two years' intimate contact with the Civil Service Commission and its representatives, may I be permitted to congratulate you on the type of men that you have in Washington and Mr. Stewart Wilson in Philadelphia, and to express my appreciation of their loyalty to the commission, their loyalty to their country, and the breadth of view which coordinated these two important factors, so that the maximum of service was rendered during the period of the war, without in any way stultifying the position of the United States Civil Service Commission. Your personal courtesy to me has been unbounded and was of great assistance, and certainly will never be forgotten. GEO. W. BARR, Major, Ordnance Department, United States Army. [Clipping from the Florence (Ala.) Daily News.] In speaking of the numerous applications for employment from all parts of the United States, Col. Godfrey said: "We have received the heartiest coopera tion at all times from Mr. B. H. Clemmons, chairman of the civil-service board at Florence, and he has been an exceedingly busy man. The big dam is being built under civil-service rules and the status of every technical and clerical employee and every skilled workman must be determined by them and the proper rating given, and for this reason the office at Florence has been and will be a very busy place." JULY 3, 1919. I desire to express to the Civil Service Commission my appreciation of the hearty cooperation which has been accorded to the Appointment Division of the War Trade Board in the matter of appointments and to say that at the close of business on June 30, 1919, there was not a case awaiting the action of the commission. This has been especially gratifying to the War Trade Board, as it is realized the great amount of work which the war conditions imposed upon the commission. I have transmitted in this mail, copy of the orders transferring the personnel of the War Trade Board to the State Department and will continue, for the present at least, to act as appointment officer of the War Trade Board Section of the State Department. WM. R. BUSHBY, `Appointment Officer, War Trade Board. Some day I want to have leisure enough to see if I can help on with the civilservice problem. There must be more promotions and they must go to those of more definitely proven merit. And "pull" must be killed. [Excerpt from letter of Hon. Franklin K. Lane to Commissioner Helen H. Gardener, Oct. 28, 1920.] EXTENSION OF THE MERIT SYSTEM IN THE INTERNAL-REVENUE SERVICE. A large class of deputy collectors of internal revenue are exempted from the provisions of the civil-service act and rules by law. Many persons appointed and commissioned as deputies do not perform work of deputies and the commission urged the department to make appointments to positions of this class from examinations. The department has followed this practice to a large extent, as will be seen by the following instructions to collectors of internal revenue. TREASURY DEPARTMENT, OFFICE OF COMMISSIONER OF INTERNAL REVENUE, TO COLLECTORS OF INTERNAL REVENUE: This policy will be followed in connection with vacancies or additional positions to be filled in the office, but persons selected from civil-service eligible registers may be appointed and commissioned deputy collectors and bonds may be required from them as such if desired, otherwise they may be appointed as clerks. For your information the procedure in connection with civil-service appointments follows: CIVIL-SERVICE PROCEDURE. 1. When a vacancy occurs or an additional place is to be filled, you should make request upon the district secretary for a certification of eligibles, using Form 1890 (civil service), giving the designation of the position, sex, salary, place of employment, and such other information as may be necessary to determine the qualifications required in the position to be filled. (See sec. 107, p. 32. of civil-service Form 131.) 2. In response to your request the district secretary will make certification, in triplicate, one copy on Form 1844-a and two copies on Form 1844-b (civil service), accompanied by the examination papers of the eligibles certified, and one copy of Form 1992 (civil service) for each name appearing on the certificate. Selection should then be made in accordance with civil-service rules and regulations, one person being selected from the first three names, and each person considered three times before rejection. (See sec. 131, p. 38, of civil-service Form 131.) You should then prepare your recommendation on Form Ap-100, in triplicate (internal revenue), and indicate, in the key terms specified on Form 1844-a (civil service), those selected, those who declined, and those who failed to respond, and return to the district secretary Form 1844-a, one copy of Form 1844-b, all examination papers, sending the three copies of Form Ap-100 for the indorsement of the district secretary, and forwarding to the bureau at Washington. One copy of Form 1844-b should be retained in your office for filing. 3. Every person appointed will be required to fill out Form 124 (civil service), “Declaration of appointee," which should be transmitted by you to the district secretary after the appointee has detached the second portion of the sheet, which would be retained for his information and guidance. 4. No appointments may be made until approved copy of Form Ap-100 is returned to your office. 5. All persons selected from civil-service registers are appointed probationally for a period of six months, and may, with the approval of the commissioner, be dismissed for delinquency or misconduct at any time during that period. Service beyond that period makes the appointment absolute, and the dismissal of an employee can be accomplished only upon charges of delinquency or misconduct after such charges have been forwarded to the bureau. The bureau will then prepare charges and specifications to the employee, allowing him a reasonable time in which to reply, and notify the collector of the action to be taken. 6. In the event the district secretary is unable to make certification, collectors may select any competent person between the ages of 21 and 55 to serve temporarily pending the establishment of an eligible register. In such cases your recommendation should be prepared on Form Ap-100 (in triplicate) and submitted to the district secretary for his approval under section 1 of Rule VIII (Civil Service Rules and Regulations) for his indorsement and transmission to the bureau at Washington. 7. In order to avoid unnecessary delay, collectors should in every instance request the district secretary to transmit their recommendations on Form Ap-100, with indorsement, direct to the Commissioner of Internal Revenue at Washington. The following supervisory office positions may be filled by promotion of employees already in the service or by appointment outside of the civil service: Chief office deputy, chief field deputy, chief income tax division, chief miscellaneous tax division, chief bookkeeper, and cashier. Employees should be notified that at least two weeks' notice will be required in cases where resignation is contemplated, in order that the service may not be embarrassed due to delay in obtaining certification and effecting the appointment of a successor to fill such vacancy. For the information of collectors, there is attached hereto a list showing the location of the several civil-service district secretaries, and the districts in which the collectors' offices are located, as well as one copy each of Forms 1890, 1844-a, 1844-b, 1992, 124, 131, and "Civil-service act, rules, statutes, and Executive orders." It is suggested that each collector and his personnel clerk familiarize themselves with civil-service procedure and rules sufficiently to enable them to handle civil-service appointments with as little delay and confusion as possible. A supply of Form 1890 should be immediately obtained from the civil-service district secretary for the purpose of making requests for certification. All other necessary forms will be subsequently sent you by the district secretary. Collectors should feel at liberty at all times to communicate with the civilservice district secretary for the purpose of obtaining information in connection with civil-service procedure. We must conserve our appropriation most carefully in order to avoid a deficit during the present fiscal year. Any temporary employees who can be spared 15519°-20-10 without serious detriment to the service should be discontinued, and every effort should be made to get the proper maximum amount of service out of every employee. Please acknowledge receipt of this communication. DANIEL C. ROPER, Commissioner. TREASURY DEPARTMENT, OFFICE OF COMMISSIONER OF INTERNAL REVENUE, APPOINTMENTS OF CLASSIFIED EMPLOYEES TO SUPERVISORY OFFICE POSITIONS. COLLECTORS OF INTERNAL REVENUE: The last paragraph on page 2 of mimeograph dated November 18, 1919, outlining civil-service procedure covering appointments in the field service of the Bureau of Internal Revenue is hereby amended to read as follows: "Effective April 1, vacancies occurring in the following supervisory office positions shall be filled, only by the three methods outlined below: Chief office deputy, chief field deputy, Chief Income Tax Division, Chief Miscellaneous Tax Division, chief bookkeeper, and cashier. "(1) By promotion of classified office or field employees. "(2) By selection from civil-service certificates. 66 (3) By transfer of classified employees from other branches of the Government service." Employees now filling these positions will be retained, regardless of their present status. DANIEL C. ROPER, Commissioner. |