(c) How to mail. Obtain blank certified mail coupons (no charge) at your post office or from your rural mail carrier. Also obtain blank return receipt forms if needed. Following is the procedure:

(1) Enter on the receipt portion of the certified mail coupon the name and complete address of the person or firm to whom the mail is addressed.

(2) If return receipt is wanted, check block on the mailing receipt to show the fee and endorse the article on the address side near the certified mail endorsement "Return Receipt Requested" or "Return Receipt Requested Showing Address Where Delivered." See § 58.3. Enter the certified mail number on the return receipt card, address it to yourself and attach it to the back of small envelopes and on front of packages and large envelopes if it will not cover the address. If you desire the return receipt to show the address where the article was delivered, there is a block at the top of the form which must be checked by you.

(3) Be sure to attach to the envelope sufficient postage stamps to pay for the certified mail fee, first-class postage, return receipt fee, or special-delivery fee.

(4) If you want a postmarked sender's receipt, attach the certified mail sticker to the address side of the article and present the article and the completed coupon to the postal employee. If given to a rural carrier, he will bring the postmarked receipt back to you.

(5) If you do not want a postmarked receipt, attach the Certified Mail sticker to the address side of the article, detach your receipt, and mail the article. Mark your receipt to show the date.

(6) If you desire to restrict delivery of certified mail to the addressee or someone named by him in writing, endorse the mail "Deliver to Addressee Only" or "Deliver to Addressee Order."

or

(d) Firm mailing books. If you mail an average of three or more letters at one time, you may use mailing books. Form 3877a, which is furnished by the Postal Service without charge, or specially printed mailing bills. A series of numbers will be furnished you. The

sheets of the book become the sender's receipts. If you want the firm mailing bills receipted by the Postal Service, present the books with the articles to be mailed. You must also obtain at your expense a stamp for endorsing the certified letters, or you may have your envelope overprinted with the endorsement. The endorsement must be a facsimile or proportionate enlargement of the official endorsement shown in § 58.1. Following are instructions for use of the forms:

(1) Insert the word "Certified" in the space provided at the top of the form.

(2) The mailer must endorse and number the letters. If return receipt or special-delivery services are requested, mark the letters "Return Receipt Requested," "Return Receipt Requested Showing Address Where Delivered," or "Special Delivery." Prepare and attach return receipt to the back of the envelopes with the receipt side showing.

(3) Show on the bill the number of each article and the name and address of addressee.

(4) Enter only the amount of fees paid for return receipts.

(5) Affix necessary postage to the articles.

(6) The accepting employee will count the items, receipt the bill for the total number, and return the bill to you.

CODIFICATION: § 58.4 was revised, 21 F. R. 2686, Apr. 26, 1956. Subsequently, paragraph (a) was amended to read as set forth above, 23 F. R. 8427, Oct. 31, 1958.

(3) Paying for money orders. Money orders must be paid for in American money. Postmasters may accept, at their own risk, from a person whose endorsement is acceptable, a Federal Government check in payment for a money order.

(c) Putting amount, dating stamp, and initials on money order (1) Amount. The employee who issues the money order shall enter the amount, as follows:

(i) Manual method. Use post office ball point pen and write the whole dollar amount in words on the "pay" line and the dollar and cents amount in figures in the "amount" block and draw two lines through unused "dollar" blocks. Enter control stamp for the same or next higher amount after the words "not valid for more than". The following illustration also shows the proper manner of issuing order for payment in Canada.

(ii) Machine method. Use machine to enter amount in figures, preceded by the $ sign and asterisk, if less than $100, to the right of word "pay". Affix control stamp for the same or next higher amount after the words "not valid for

more than”. The following illustration also shows the proper method for issuing order for payment in Canada.

(2) Dating stamp and initials. The employee who issues the money order shall put the post office dating stamp and his initials, in ink, in the spaces provided on form.

(2) Identifying data. The purchaser should add his insurance policy number or other identification data to insure proper credit. Designate government agencies directly, as: Director of Internal Revenue; Superintendent of Documents; Veterans Administration.

NOT VALID FOR MORE THAN

PAY ΤΟ

-TEN

18-110 666

PURCHASER'S NAME

(d) Completion of money order by purchaser. After receiving cash for the order and fee, the postal clerk shall remove the post office record stub, partially detach purchaser's receipt stub, give the order and receipt to patron, and remind him of necessity to complete information on the order. The purchaser must fill in the following information on the money order:

(1) Name of payee and name and address of purchaser. The patron must fill in his name and address as purchaser and the name of the person to whom it is to be paid. He should do this promptly to protect his rights in the event the order is lost. Money orders may be payable:

(i) To purchaser, if desired.

(ii) To only one firm or person, by complete name. Don't put the name "Smith" for an individual. But "Smiths" may be used if it is the name of a company or firm.

(iii) To payees (the persons to whom payable) by their official titles. For example: Cashier, First National Bank; Superintendent of Insurance, New York State; Director of Internal Revenue, Baltimore.

(iv) To persons who have adopted a name in a religious order, such as Sister Theresa, or Brother Joseph.

(e) Issuance to Rural Patrons—(1) Application Form. Rural patrons must obtain an application from the carrier. The purchaser will be given a numbered receipt when he returns the completed application form with the money. If the carrier cannot give the correct change in payment, he will meet the purchaser on his next trip. Money must never be deposited in a rural box. When carriers do find money in a box with a completed application, Form 6001, "Application for domestic money order", they will take it to their post office for issue of the money order. Carriers will deliver the money orders with receipts attached, to patrons on their next regular trip. The postmaster shall keep applications in a separate file, in money order number sequence.

(2) Requesting the mailing of order to puyee. If the purchaser wants the money order mailed to the payee the carrier will do so if he is furnished a stamped addressed envelope. No extra charge is made for this service.

(3) Form 6387 for rural carriers. Postmasters will furnish rural carriers Form 6387, "Receipt of Carrier to Purchaser and Certificate of Postmaster for Issue of Money Order", for the purpose of transacting money order business. These transactions shall be conducted in

accordance with instructions on the back of the book cover of Form 6387.

(f) Spoiled or lost money orders—(1) Spoiled when being issued—(i) Issuance of new order. The purchaser must make sure that the money order received agrees with the amount requested. When a money order is returned after it has been issued and made a matter of record, a new one will be issued. If the post office was at fault, no fee will be charged for the new one. Should the purchaser spoil an order in completing it, no charge will be made for a new one if the purchaser returns it to the post office on the same day it was issued.

(ii) Disposition of spoiled order. Postal employees shall treat money order forms that are defective by misprint or mutilation or spoiled when being issued as follows:

(a) Stamp or write boldly "Not Issued" across the amount block on the order. Detach and destroy purchaser's receipt. First- and second-class offices must submit these money orders with Form 6125, "Statement of Accountability Money Order Business"; Form 6125-A, “Money Order Group Report"; or Form 6126, "Statement of Accountability Money Order Business". Thirdand fourth-class offices must enter "Not Issued" opposite the serial number on Form 1846, "Quarterly List of Money Orders Issued", or Form 1846-A, "List of Money Orders Issued", and submit the spoiled orders with the form.

(b) Stamp or write "Not Issued" across the amount block of the post office record (money order stub).

(2) Lost or damaged orders—(i) Application for duplicate order. (a) A money order that is lost will be replaced without charge by the Post Office Department provided it had been completed by the purchaser to show his name and address and the name of the intended payee. The owner-purchaser, payee, or endorsee-should make application through his local postmaster, using Form 6401, "Inquiry as to Payment of Money Order."

(b) Patrons must wait 60 days after date of issue of original money order before filing Form 6401, "Inquiry as to Payment of Money Order", except for mutilated orders or for orders void by too many endorsements.

(c) The post office shall put the following endorsement on the purchasers

receipt before returning the receipt to him:

Form 6401 (date).

(ii) Issuance of duplicate order. (a) A duplicate money order will be issued in accordance with the wishes of the purchaser-applicant without the consent of the payee or endorsee.

(b) The post office shall send the mutilated or void order to the Money Order Center where duplicates are issued. A duplicate money order will be issued if the original order is not in the paid files at the Money Order Center; it will show the serial number of the original order and the amount as entered on Form 6401. When a record of the amount of the original order is not available at the Money Order Center, the center will issue the duplicate based on information shown on Form 6401 and will send the order to the post office of issue of the original order for verification. In such cases, Form 787, "Duplicate Money Order Transmittal Letter," accompanies the duplicate money order; it describes the verification required and the disposition of the order. The employee performing the verification will initial the duplicate if both the serial number and the amount are in agreement with the post office record (stub).

(iii) Orders recovered after duplicate issued. When a duplicate order has been issued, the postal employee shall write "Canceled-Duplicate Issued” on the original order and send it to the Money Order Center. If the postal employee does not know whether a duplicate was actually issued, he shall send the recovered order with Form 6401, “Inquiry as to Payment of Money Order."

(2) For all countries and localities listed in paragraphs (f) and (g) of this section, the international money order form is used and application must be made on Form 6701. In some cases, the order is written in foreign currency. In most cases, the amount is written in United States dollars and converted into foreign currency in the country where payable.

(3) Purchasers must use Form 6083, "Supplemental International Money Order Advice", written in the foreign language, when they send money orders payable in Greece, Lebanon, Syria, Yugoslavia, and Japan.

(4) When the international money order form is used, purchasers will be given a receipt. The postmaster will arrange for sending the order abroad, as prescribed in paragraph (c) (2) (iii) of this section.

(5) Purchasers must state the following details in their application regarding the payee: Full name, exact address, name of city, town, or village; name of the canton, department, or district as the case may be. If the payee is a woman, state whether single, married, or a widow.

em

(c) Preparation of orders—(1) When domestic form is used. Postal ployees shall handle in the same manner as for domestic orders. For Canada, the amount on the order must be expressed in both U.S. and Canadian money. Consult the current conversion table. Put the amount received in U.S. money in the "figure" block and write "U.S." before it. Write the Canadian amount under the figure blocks and put "Canadian" before it.

(2) When international form is used. Postal employees shall complete the transaction the same way as for a domestic money order, with these exceptions:

(i) Print all particulars of the application on the order, including office of payment, if known.

(ii) Enter amount in U.S. money. If patron requests foreign equivalent of an order payable in one of the following countries, consult Form 6749a, "Conversion Tables for Use in International Money Order Business", and enter that amount also: British Guiana, Great Britain and Northern Ireland, Ireland, New Zealand, Union of South Africa, Belgium, Denmark, France, Luxemburg, Netherlands, Norway, Surinam, Sweden, Switzerland and Tunis.

(iii) Give receipt to patron, and send order to the proper U.S. exchange office. When necessary, also attach any required foreign language advices, Form 6083, "Supplemental International Money Order Advice". (See paragraph (b) (3) of this section.

(d) Refunds. The amounts of orders sent on the international form may not be repaid here until authorized by the foreign postal department. Form 6759, "Application for Authority for Repayment of International Money Orders", shall be sent to the proper U.S. exchange office when purchaser requests repayment on U.S. issued orders.

(e) Lost reissued orders. The postmaster shall report the facts concerning lost reissued orders (an order certified to the United States by a foreign country and reissued in the United States) to the proper U.S. exchange office.

(f) Countries where service is available on direct exchange basis. Direct exchange of international money orders is conducted between the United States exchange office and the foreign exchange office of the places named in the following table: