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(d) Restrictions. The following restrictions apply to franked mail:
(1) Official correspondence transmitted under frank of the Vice President, Members and Members-elect of and Delegates and Delegates-elect to congress, the Secretary of the Senate and Sergeant at Arms of the Senate, and Resident Commissioners, must be on oficial or departmental business.
(2) No franked mail will be admitted to the mails unless admissible as ordinary mail.
(3) A person entitled to use franked mail may not loan his frank or permit its use by any committee, organization, or association; or permit its usc by any person for the benefit or use of any committee, organization, or association. This restriction does not apply to any committee composed of Members of Congress.
(4) Franked mail is forwarded like any other mail, but when once delivered to the addressee it may not be remailed. A package of franked pieces may be sent by a person entitled to the franking privilege, to one addressee, who, on receiving and opening the package, may on behalf of such person, place addresses on the franked articles and mail them.
(5) Franked mail is handled as ordinary mail. Fees for special services must be paid at the time of mailing.
(e) Weight and size limits-(1) Weight. Official correspondence is limited to 4 ounces, except that when addressed to a Government official by title the limit is 4 pounds.
(2) Size. No limit. NOTE: Effective July 1, 1959, a minimum size of 234 by 4 inches will obtain.
CODIFICATION: $ 27.1 was amended in the following respects, 23 F. R. 7466, Sept. 25, 1958:
1. In paragraph (a) “Sergeant at Arms of the Senate" was added after “Secretary of the Senate".
2. The table in paragraph (c) was amended as follows:
a. First column, first item: "Sergeant at Arms of the Senate and" was added after "Secretary of the Senate".
b. First column, fourth item: “The Secretary of the Senate and the Sergeant at Arms of the Senate" were added.
c. Third column, third and fourth items: the words “word Free and the" were deleted in each case.
d. Fourth column, last item: the sentence reading "When the position of Secretary of
the Senate or Sergeant at Arms of the Senate is vacant privilege may be exercised in officer's name by authorized person” was added.
3. In paragraph (d) (1) the words "the Secretary of the Senate and Sergeant at Arms of the Senate,” were added immediately after the word “Congress."
$ 27.2 Executive and judicial officers-(a) Collection of postage. Departments, agencies and establishments of the U. S. Government must reimburse the Post Office Department in amounts equivalent to the amount of postage and fees due on their mail for which the Post Office Department does not otherwise receive compensation. Instructions governing the manner of reimbursement for mailings made without postage or fees prepaid are issued by the Bureau of Finance which negotiates reimbursement agreements with the departments and agencies concerned.
(b) Description. The following kinds of mail may be sent as Federal Government mail by those authorized to use this privilege:
(1) Official mail relating exclusively to the business of the Government of the United States mailed by officers of the executive and judicial branches of the Government; official mail of legislative counsel for the House of Representatives and the Senate; official mail of the Superintendent of Documents; and official correspondence concerning the Congressional Directory under direction of the Joint Committee on Printing.
(2) All correspondence, bulletins, and reports relating to agricultural extension work and home economics carried on in cooperation with the United States Department of Agriculture, when mailed by the college officer or other person connected with the extension department of the college who has been designated by the Secretary of Agriculture. Mailings may be deposited by the designated officer only at the authorized post office. Correspondence must be conducted under the name of the designated officer. Correspondence with autograph signature may be sealed but all other matter must be left unsealed.
(3) Bulletins, reports, periodicals, reprints of articles, and other publications necessary for the dissemination of results of researches and experiments, including lists of publications available for distribution, when mailed by agricultural experiment stations designated
by the act of March 2, 1887, as amended paring the mail under one of the folby the act of August 11, 1955, as follows: lowing methods:
The officer in charge of a station that (1) Penalty. Penalty mail, subject to claims the privilege of sending materials the restrictions of paragraph (d) of this without prepayment of postage through the -, section, is sent without prepayment of mail must ille an application with the
postage. Envelopes, cards, labels, tags, Bureau of Operations, Postal Services Divi
and wrappers used in transmitting ofsion, through the post office where the
ficial mail under the penalty privilege station is located, stating the date of establishment of the station, its name or designa
must bear in the upper right corner of tion, its official organization, the names of
the address side the printed statement of its officers, the name of the college, school the penalty for misuse: Penalty for Prior institution to which it is attached, if any, vate Use to Avoid Payment of Postage, the legislation of the State or Territory pro- $300. The printed statement of the penviding for its establishment, and any other
alty for misuse may not be handwritten legislation granting it the benefits of the act
or typewritten. They must also show, of Congress referred to in this section.
over the words “Official Business" in the (4) Annual reports of Government- upper left corner of the address side, the aided colleges established under the act name and address of the department, of July 2, 1862, when addressed to the bureau, office or officer. The following Secretary of the Interior, the Secretary additional markings are also required of Agriculture, and to any other Govern- when applicable: ment-aided college. The postmaster (i) Official mail of designated State receiving the annual reports from an
extensicn directors must bear in the officer of the college will use a post office upper left corner the name of the agripenalty envelope or label to send it
cultural college and the name of the post through the mail.
office at which the mail is to be accepted (5) Copyright material sent to the without prepayment of postage, followed Register of Copyrights with claim for by the name and title of the designated registration, as follows:
officer and the words “Cooperative Agri(i) Postmasters receiving the claim
cultural Extension Work Acts of May 8 for registration and any articles that are and June 30, 1914." required to accompany the claim will (ii) Official mailings by agricultural use a post office penalty envelope or label , experiment: stations must bear in the to send the matter to the Register of upper left corner of the address side the Copyrights, Washington 25, D. C.
name of the station, the name of the post (ii) If requested to do so, the post- office at which the matter is to be acmaster will give a receipt for articles de- cepted, and the name and title of the livered to him to accompany a claim for officer in charge of the station, followed registration.
by the word “Publication.” The title of (iii) When desired, the person sub- the bulletin or report may be used. mitting copyright matter to the postmas
(2) Postage and fees paid. (i) All of ter may also present the fee for copyright
ficial mail of authorized departments or registration enclosed in a sealed envelope
agencies, subject to the weight and size addressed to Register of Copyrights,
limits, i? any, for matter of its class, shall Washington 25, D. C., which must have
be given the postal service indicated on postage prepaid at the letter rate. The
its cover when the mail is marked in the postmaster, after canceling the postage
upper right corner of the address side stamps, will enclose the envelope con
“Postage and Fees Paid.” This marking taining the fee together with the copyright material in the post office penalty
may not be handwritten or typewritten. envelope sent to the Register of Copy
(ii) Authorized departments and rights.
agencies are: (iv) Matter for copyright enclosed in
Air Force, Department of.
Airways Modernization Board. post office penalty envelopes will not be
Army, Department of. sent by registered mail unless the regis- Atomic Energy Commission. try fee is prepaid.
Burear: of the Budget.
Civil Service Commission. (c) Preparation. Government agen
Civil Aeronautics Board. cies and others authorized to use official Coast Guard. mail privileges have the option of pre- Commerce, Department of.
Council of Economic Advisors.
GSA Federal Supply Warehouses).
ment of. International Cooperation Administration. Interstate Commerce Commission. Justice Department. Labor, Department of. Library o. Congress. Marine Corps. National Capital Housing Authority. National Advisory Committee for Aeronau
tics. National Gallery of Art. National Institutes of Health. National Labor Relations Board. National Science Foundation. Navy, Department of Office of Defense Mobilization. Panama Canal Company. President's Committee on Employment of
the Physically Handicapped.
CODIFICATION: The introductory text of subdivision (ii) was amended, 23 F. R. 2736, Apr. 24, 1958, and the following agencies were added to the list thereunder: At 23 F. R. 5994, Aug. 7, 1958:
Council of Economic Advisors.
U.S. Information Agency. At 23 F. R. 8865, Nov. 6, 1958:
information for official purposes, or for delivery of official matter, subject to the following conditions:
(a) Reply envelopes or labels furnished to contractors must in every case bear printed return address of one of the agencies listed in subdivision (ii) of this subparagraph over the words "Official Business." No return name and address of a private person or firm may be shown.
(b) When a special service is required, the reply envelope or label must be preprinted with the type of special service desired. Users of labels may not add their own markings for these services. [Subdivision (iv) amended, 23 F. R. 2736, Apr. 24, 1958)
(3) Prepaid postage. Official mail which is not sent as penalty mail or as postage and fees paid mail must have postage prepaid. The regular rates and conditions apply except that postage on official mail weighing over 4 pounds may be paid at the fourth-class rates. See paragraph (e) (1) of this section.
(d) Restrictions of use. The use of markings authorized on official mail as shown in paragraph (c) of this section may not be placed on other mail to avoid payment of postage or special service fees. The following restrictions apply to the use of official envelopes, cards, labels, and tags prepared as indicated in paragraph (c) of this section.
(1) Any department or office authorized to use the Federal Government mail privilege may furnish self-addressed envelopes or labels to persons or concerns for their convenience in submitting official information desired by any U. S. Government department or agency. Reply envelopes may not be furnished to bidders or contractors, or to enable private persons or concerns to send free reports or other information which they are required by law to make.
(2) The right of an officer to use the Federal Government mail privilege ceases immediately upon his going out of ofice.
(3) Official mail may not be sent in penalty envelopes by special delivery or as certified mail without prepayment of the fee or by airmail without prepayment of the air postage. (See paragraph (c) (2) of this section for mailings in envelopes marked "Postage - and Fees
(iii) Mail sent as “Postage and Fees Paid" must show over the words “Oficial Business" in the upper left corner of the address side the name and address of the department, bureau, office, or officer.
(iv) Printed reply envelopes or labels marked Postage and Fees Paid and preaddressed to a Federal Government office or officer may be furnished to persons or concerns for convenience in submitting
Paid".) Exception: Penalty envelopes containing urgent official communications of the Postal Service may be sent special delivery or as certified mail or airmail without payment of fee or postage.
(e) Weight and size limits (1) Weight. No article or package of oficial matter, or number of articles or packages of official matter, constituting, in fact, a single shipment exceeding 4 pounds may be admitted to the mails under the penalty privilege except stamped paper and supplies sold or used by the Postal Service, and books or documents published or circulated by order of Congress when mailed by the Superintendent of Documents. Official matter in packages exceeding 4 pounds, otherwise mailable, will be accepted on payment of postage at the fourth-class rates or under the inscription “Postage and Fees Paid" within the limits of weight prescribed for such matter. (See $ 25.3 of this subchapter.) Such parcels may be sealed or unsealed, and may include written matter when mailed at those rates. Official matter of the Postal Service, and books and documents circulated by order of Congress, when mailed by the Superintendent of Documents may weigh up to 70 pounds.
(2) Size. There is no size limit prescribed for penalty mail. Other matter is subject to the size limits prescribed in $ 25.3 of this subchapter.
NOTE: Effective July 1, 1959, this subparagraph will read:
(2) Size. The minimum size for Federal Government mail is 234 by 4 inches. There is no maximum size prescribed for penalty mail but other Federal Government mail is subject to the size limits prescribed in g 25.3 of this section.
$ 27.3 Mail to government departments-(a) Census mail. All mail, of whatever class, relating to the census and addressed to the Census Office, or to any official thereof, and endorsed “Official Business, Census Office,” will be sent without prepayment of postage. Such mail may not exceed 4 pounds.
(b) Immigration and naturalization service mail. All mail, of whatever class, relating to naturalization, including duplicate papers required by law or regulation to be sent to the Service by clerks of courts addressed to the Department of Justice or the Immigration and Naturali
zation Service, or any official of either, and endorsed “Oficial Business,” will be transmitted without prepayment of postage and marked "Naturalization Papers." Mail relating to naturalization may not exceed 4 pounds.
$ 27.4 State employment security mailings. All mail, including parcels, of State employment security offices cooperating with the Department of Labor, that bears in the upper left corner of the address side the words “Oficial Business" printed immediately below the name and address of the State employment agency, and in the upper right corner the words “Employment Security Mail-United States Postage Accounted for Under Act of Congress,” will be accepted without prepayment of postage. Postage chargeable is collected periodically under a special arrangement with the Post Ofice Department. When sent by air, airmail postage must be prepaid. Such matter sent as registered, special delivery, or special handling mail also requires prepayment of the applicable fees.
$ 27.5 Free mail-(a) Diplomatic and consular mail-(1) Diplomatic mail. All correspondence (written or printed) of members of the Diplomatic Corps of the countries of the Postal Union of the Americas and Spain stationed in the United States may be reciprocally transmitted in the domestic mails free of postage. Such correspondence may not exceed 4 pounds in weight. The envelopes, cards, tags, wrappers, and labels must show in the upper left corner of the address side the name of the ambassador or the minister, or the name of the embassy or legation, together with the post office address; and in the upper right corner the inscription “Diplomatic Mail" over the word "Free.” These inscriptions may be handwritten, handstamped, or printed.
(2) Consular mail. The official correspondence (written or printed) exchanged between consulates (consuls and vice consuls) of the countries of the Postal Union of the Americas and Spain stationed in the United States, and correspondence directed by those consulates to the Government of the United States or their respective embassies or legations or to officials of State or local governments may be transmitted in the domestic mails free of postage. Such correspondence may not exceed 4 pounds
in weight. The envelopes, labels, etc. covering correspondence of consulates must show over the words Oficial Correspondence, in the upper left corner of the address side, the name and address of the consul or consulate, and the name of the country represented; and, in the upper right corner, the inscription Consular Mail over the word Free. These inscriptions may be handwritten, handstamped, or printed. [Subparagraph (2) amended, 23 F. R. 7466, Sept. 25, 1958]
(b) Absentee balloting materials—(1) Purpose. Balloting materials consisting of post card applications, ballots, voting instructions, and envelopes, are sent through the mail free of postage, including airmail postage, for the purpose of enabling every person in any of the following categories to vote by absentee ballot when he is absent from the place of his voting residence and is otherwise eligible to vote:
(i) Members of the Armed Forces while in the active service and their spouses and dependents.
(ii) Members of the merchant marine of the United States and their spouses and dependents.
(iii) Civilian employees of the United States in all categories serving outside the United States and the District of Columbia and their spouses and dependents wher, residing with or accompanying them, whether or not the employee
is subject to the civil-service laws and the Classification Act of 1949, and whether or not paid from funds appropriated by the Congress.
(iv) Members of religious groups or welfare agencies assisting members of the Armed Forces, who are officially attached to and serving with the Armed Forces, and their spouses and dependents.
(2) Elections affected. The materials may be sent for any general election of electors for President and Vice President or of Senators and Representatives in Congress and for other general primary, and special elections.
(3) Markings required of ballot envelopes and post card applications. (1) Envelopes used to send balloting material and envelopes supplied for return of the ballot must have printed across the face two parallel horizontal red bars, each 14 inch wide, extending from one side of the envelope to the other side, with an intervening space of 14 inch, the top bar to be 194 inches from the top of the envelope, and the words "Official Election Balloting Material-Airmail" or similar ianguage as prescribed by State law, between the bars. There must be printed in the upper right corner of each envelope in a rectangular box the words "Free of U. S. Postage, Including Airmail”. All printing on the face must be in red with an appropriate inscription or blanks for return address of sender in the upper left corner.
Name and complete military, naval,
or merchant marinę address
OFFICIAL ELECTION BALLOTING MATERIAL VIA AIR MAIL
Secretary of State of..
Free of U. S. postage
including air mail
(Capital city of home State)