controller direct to the depositor. Partial payment of unclaimed accounts will not be made; they must be paid in full. [27 F.R. 225, Jan. 9, 1962]

§ 63.7 Distribution of blank certificates.

(a) To window clerks. Ordinarily not more than one book of blank certificates of each denomination should be furnished at one time for use at a window. On delivery of certificates to him, a window clerk must count the individual certificates and examine them for sequence of serial numbers, and agreement with the inclusive numbers on the cover.

(b) To stations and branches. Stations and branches should not have more than a month's supply of certificates on hand. They must order certificates from the main office on Form PS 325, "Request for Postal Savings Certificates". § 63.8 Depositor's lost, stolen, or destroyed certificates.

(a) Report to postmaster. A depositor should advise the postmaster at the office where his account is held when any of his certificates are lost, stolen, destroyed, or improperly withheld. The postmaster will furnish the depositor with a Form PS 607, "Depositor's Application for New Postal Savings Certificates". If approved, new certificates showing the same information as the originals, but marked "Reissued", will be issued. If a certificate is found after it has been reissued, it must be given to the depository postmaster.

(b) Application for replacement. Form PS 607, "Depositor's Application for New Postal Savings Certificates", shall be prepared if depositor knows certificate cannot be recovered, following instructions on the form. If depositor is uncertain as to what happened to his certificates, he should be asked to search again and return in 10 days to fill out Form PS 607. (Exception may be made when delay will cause depositor hardship.) The serial numbers of the certificates should be verified against those on Form PS 600. The application must not be certified in the postmaster's name until the identification data in section E, page 4 has been verified with that on Form PS 600 to identify the applicant as the true depositor. Depositors must not be asked to apply for reissue of certificates to determine if the account record is correct. Any difference between item 39 of the postal savings records and the total of the Forms PS 600 should be shown on Form PS 607.

(c) Replacement. The regional controller may prepare replacement certificates and forward them to the postmaster. The postmaster shall verify all entries on the new certificates, deliver to depositor, and return to regional controller any with discrepancies. He shall record reissue by writing "R" in red next to the serial number of the original entry on Form PS 600. (Use "Remarks" column on old-style Form PS 600.) Where there is sufficient staff, the postmaster must not delegate custody of reissued certificates to a clerk who issues postal savings certificates or is responsible for maintenance of postal savings accounts and records.

(d) Disposition of recovered and undeliverable certificates. The postmaster shall mark recovered original certificate "Canceled", enter the date; send it to the regional controller with explanation; and return undeliverable replacement certificates to the regional controller for safekeeping.

[26 F.R. 11602, Dec. 6, 1961, as amended at 27 F.R. 225, Jan. 9, 1962]

With

(b) Recording withdrawals. drawals shall be posted on Form PS 600, showing date of transaction "paid" in "Certificate Numbers" column, total amount of principal in "Transaction Amount" column, and the balance in "New Balance" column. The transaction must be dated opposite original issue of certificate in "Date Paid" column. The paying clerk must initial in "By" column. Certificates must be stamped "paid" with special paid date stamp and initialed. A report shall be made on Form 713 or Form 708 and the paid certificates shall be sent to postmaster daily. The postmaster must send the paid certificates with Form 704 or Form 714 to the regional controller office each accounting period.

(c) Verifying records of accounts. The postmaster shall verify records of accounts as follows:

(1) Daily verification. Do not file Forms PS 600 which have been withdrawn in the day's business until the

issues, payments, and extensions have been verified by adding separately the issues and payments recorded for the day and the balance to the credit of depositors before and after entry of the day's business. Check the total of the issues and total of payments against the issues and payments as recorded in Form 708 or Form 713.

If

(2) Six-months' verification. Verify the balance in item 39 of Form 704 or 714 with the total of the balances on the depositors' Forms PS 600 every 6 months. If the totals do not agree, check addition or subtraction on depositor's cards. no error is found, check the entries on the cards with the records of certificates issued and paid. Place a dummy account card, Form PS 600, in the front of the file, on which enter the amount of the difference (circling the amount if the total of the balances of the Forms PS 600 is in excess of the amount in item 39 of the Form 704 or 714.) Report to the regional controller for additional instructions only when an unusual situation arises.

(d) Filing and closing accounts. The postmaster shall file and close accounts as follows:

(1) Filing. File the Forms PS 600 numerically by account numbers. Maintain an alphabetical cross-index card file (if many accounts) showing the depositor's name and account number.

(2) Closing. Mark the depositor's Form PS 600 "Account Closed" when all certificates issued to a depositor have been paid. Place in a separate file with other closed accounts in numerical order. Do not use the number of a closed account in opening a new account.

(e) Correcting errors on records. The postmaster shall correct errors as follows:

(1) Draw a line through an erroneous entry and initial. (Do not make the original entry illegible.) Make the correct entry on the line below or by interlining immediately above the erroneous entry.

(2) Advise the regional controller office if an error is discovered after the accounting period report has been submitted which in any way affects the accuracy of the report.

Sec.

92.103

92.104

OF

92.105

92.106

92.107

92.108

REGULATIONS

General conditions of service.
Services required of railroads.
RPO service.

Storage service, line haul.

Terminal and piece handling services.
Side and mail messenger service.
Rates and charges.

92.12 Preparation and processing of forms for payment.

92.13 Applicability of Comprehensive Plan A; railroads covered.

COMPREHENSIVE PLAN B OF THE POSTMASTER GENERAL FOR THE TRANSPORTATION OF THE UNITED STATES MAIL BY CERTAIN RAILROADS 92.100 Transportation of the mail.

92.101 Classes and nature of service.

Definitions.

Authorizations.

Space requirements and determina-
tions.

Construction and maintenance of
RPO cars.

Services provided by railroads.
Handling of mail.

92.109 Applicability of Comprehensive Plan B; railroads covered.

AUTHORITY: The provisions of this Part 92 issued under R.S. 161, as amended; 5 U.S.C. 22, 39 U.S.C. 501, 6201-6215.

SOURCE: The provisions of this Part 92 appear at 26 F.R. 11606, Dec. 6, 1961, unless otherwise noted.

COMPREHENSIVE PLAN A OF THE POSTMASTER GENERAL FOR THE TRANSPORTATION OF UNITED STATES MAIL BY CERTAIN RAILROADS

§ 92.1 Transportation of the mail.

(a) All railway common carriers engaged in the transportation of United States mail shall transport such mail in

the manner, under the conditions, and with the service prescribed by the Post Office Department and otherwise in accordance with the provisions of the Railway Mail Pay Act of 1916, as amended.

(b) Any railway common carrier desiring to be relieved of the transportation of the mail may make application to the Post Office Department accordingly, and consideration will be given to the granting of its request in whole or in part as the needs of the Postal Service will permit.

(c) Mail shall be carried upon such trains as the Post Office Department shall designate from time to time in the interest of the Postal Service, and the character of trains carrying the mails shall be that of the passenger train operating between passenger or mail handling facilities. When required by the interests of the Postal Service, the Department may provide for the movement of mail between passenger or special mail handling facilities in other than passenger trains.

(d) The transit time of trains upon which mail is transported shall be that which is maintained by the carriers for their general transportation business in connection with their published schedules.

(e) Each railway common carrier engaged in the transportation of mail is required to furnish such cars as are necessary for the service authorized or requested by the Post Office Department. § 92.2

Classes and nature of service.

(a) Classes of service. The service shall be of the following classes:

(1) Full railway post office car service. Service of this class shall be authorized in standard cars, 60 feet in length, inside measurement, constructed and fitted in accordance with the plans and specifications approved by the Post Office Department for the handling, distribution, storage, and delivery of mail by mobile clerks. The requirements for service in such cars shall include sanitation, cleaning, heating, lighting, and the furnishing of ice and drinking water, both in terminals and en route. When required, such cars shall be suitably placed and made available for advance distribution before train departure.

(2) Railway post office apartment car service. Service of this class shall be authorized in standard apartments, 30 and 15 feet in length, inside measurement. The apartment shall be separated

from the remainder of the car by a partition. The requirements for service are essentially the same as in full railway post-office cars with respect to construction and furnishings, sanitation, cleaning, heating, lighting, furnishing of ice and drinking water, and the placing of apartment cars for advance distribution. (3) Storage car service. Service of this class shall be requested in units of 60 feet in length, inside measurement, except as hereinafter provided, used exclusively for mails. This service is the transportation and handling of made-up mails in bulk and the requirements for this service shall include the maintenance and cleaning of the cars. The handling of mail into and from all storage cars shall be performed by employees of the railroad companies under instructions of postal employees with respect to proper routing and separation of mail.

(4) Lesser storage unit service. Service of this class shall be requested in the established less than full-car units of space in mixed traffic, combination, or other cars. This service shall be the transportation and handling of mail of the same type as that handled in storage car service. The requirements for lesser storage unit service are the same as for storage car service.

(b) Nature of services. The services which the railroads are to render in connection with mail transportation shall be as follows:

(1) Railroad companies are required to perform all necessary switching of cars; to load all mail into cars so as to obtain maximum utilization of the space authorized or requested, including the proper separation, piling, and storing of such mail; and to unload mail from all cars. Handling of all mail within railway post office cars and apartments shall be performed by postal transportation clerks.

(2) Railroad companies are required to transfer all mail between cars in the same train where such transfers are necessary and required by the Post Office Department.

(3) Railroad companies are required to take mails in transit from and deliver them to Government employees and contractors at an accessible point at railroad stations for transfer to and from post offices or railroad stations, and to transfer mails between trains operating into and out of the same railroad station, as required by the Post Office Department.

(4) Railroad companies are required to furnish all necessary facilities for caring for and handling mail, including suitable and adequate space and rooms in their stations for storing and transfer of mail in transit. They shall also furnish suitable and adequate office space for transfer clerks when required by the Post Office Department.

(5) Railroad companies are required to transport without extra charge the persons in charge of the mail and the agents and officers of the Post Office Department, under the conditions prescribed by law and regulations pursuant thereto.

(6) Railroad companies are required to construct, light, and maintain mail cranes and other adequate facilities for the exchange of mail at points or stations on the run where the train does not stop and exchange of mail is necessary.

(7) Railroad companies are required to take the mails from their railroad terminals and stations and deliver them into post offices, postal stations, and Postal terminals; take the mails from post offices, postal stations, and Postal terminals, and deliver them into their railroad terminals and stations; and take the mails from their stations and deliver them into other railroad stations where the distance does not exceed 80 rods, unless other provision for this service is made by the Post Office Department.

§ 92.3 Space and equipment.

(a) General. (1) The anticipated space needs of the Department for railway post office car and railway post office apartment car service shall be reflected by regular authorizations which shall be restricted to the needs of the service between established railway passenger or freight division points or junctions. Regular authorizations for railway post office car and railway post office apartment car service shall be determined in accordance with such instructions as may be issued by the Postmaster General, and shall remain in effect unless and until modified as herein provided.

(2) The space needs of the Department for storage service shall be reflected by requests for storage space adequate to accommodate the mail available for dispatch on each train designated by the Post Office Department. Requests for storage service shall be restricted to the needs of the service between established railway passenger or freight division

points or junctions, and shall be made in accordance with the instructions issued by the Postmaster General.

(3) Railroad companies are required to furnish railway post office service only to the extent of the regular authorizations. They are required to furnish adequate cars and space in cars for storage service to the extent necessary to accommodate the normal mail load. The normal mail load shall be the volume available on the same day of the week in similar past traffic periods, excluding the dispatched under unusual or emergency conditions and taking into consideration reasonably predictable seasonal and other changes. Where there is storage mail in excess of the normal load and baggage or express or both to be loaded, and the available space is not sufficient to accommodate all, such mail is required to be given preference. Railroad companies will not, however, be required to unload baggage or express in order to provide space for mail in excess of the normal load. Mail in excess of the normal load which is not accommodated in the designated train shall be transported in the next train having available space therefor.

(4) The class, frequency, and distance of service to be authorized or requested shall be determined in accordance with the needs of the Postal Service and under such rules and regulations or instructions as shall be prescribed by the Postmaster General.

(b) Equipment. (1) Authorization for railway post office cars shall be for cars of the standard length of 60 feet. Authorizations for railway post office apartments shall be for the standard lengths of 30 or 15 feet, as the needs of the Postal Service require. If a railroad company is unable to furnish standard railway post office cars and apartment cars, the Department may accept nonstandard railway post office equipment as a convenience to the carriers provided compensation not exceeding pro rata pay is accepted for the facilities furnished. Any deficiency may be provided in another car in the train when necessary and in such cases full pay will be made for the standard car authorized.

(2) The Department does not require and will not authorize railway post office equipment longer than the standard lengths specified herein. However, as a convenience to the carriers, and to enable them to obtain revenue from the operation of space which otherwise might

be unused, the Department will, at the carriers' request, accept the excess space beyond the standard lengths authorized for the accommodation of storage service when needed.

(3) Cars in excess of 60 feet in which a railway post office unit of 60 feet is partitioned from the remainder of the car may be accepted to fulfill an authorization for a railway post office car of 60 feet.

(4) When a railroad company is unable to furnish cars of the standard unit length requested for storage car service, the Department may accept cars which are more or less than 60 feet in length, inside measurement.

(c) Modification of authorizations or requests. (1) Authorizations for full railway post office car service and railway post office apartment service shall be subject to modification at any time to provide for new and additional service, discontinuance of service, or reduction in service.

(2) Requests for storage car service and lesser storage unit service shall be discontinued or reduced if necessitated by service changes, and shall be subject to modification at any time to provide for new and additional service.

(3) Requests for storage service in excess of the normal load may be made as needed.

(d) Cancellations. Whenever there is insufficient mail on any day to warrant the operation of an exclusive storage car which would otherwise be required to accommodate the normal load, the request for such car may be cancelled by a representative of the Post Office Department at the initial point of the run of the car. Reasonable advance notice of such cancellation shall be given to the railroad company at the initial point of the run of the car to permit the car to be removed from the train.

REGULATIONS

§ 92.4 Definitions.

(a) Space rules. Instructions and regulations of the Post Office Department implement service requirements applicable to the transportation of mail by railroad as prescribed by statute and by the Comprehensive Plan of the Postmaster General, and implementing rates and methods of compensation prescribed by the Interstate Commerce Commission by orders of December 30, 1957, June 23, 1958 (as amended August 4, 1958), and November 17, 1960.

51-077-66- -15

(b) Space-used system. A transportation method under which storage mail is handled, transported and claims submitted on the basis of the volume of mail moved.

(c) Brief. Official notice by the Department to a railroad company of a service failure. Such a notice may become the basis of a fine.

(d) Closed pouch trains. The term "closed pouch" or the symbol "CP” referred to in this part is used to identify trains designated to carry mail, but which do not have any RPO or apartment RPO authorization.

(e) Department. This refers to the Post Office Department.

(f) Destination cars. A destination storage car is used exclusively for mail, and moves intact over the entire run of the car from origin (point of loading) to destination (point of complete unloading). This is an excerpt from an applicable order of the Interstate Commerce Commission. For the purpose of brevity, these excerpts are identified elsewhere in this part as "(ICC)".

(g) Destination relay cars and relay points (1) Destination relay car. (i) A destination relay storage car is used exclusively for mail and moves from origin (point of loading) to destination (point of complete unloading), subject to mail being loaded or unloaded between origin and destination only at relay points. (ICC)

(ii) A destination relay car is a car which is loaded at the point of origin to at least 50 percent of its inside length with mail for the point of final destination of the car. (ICC)

(2) Relay points. (i) Any point where a destination relay storage car is relayed from one railroad to another railroad, or from one train to another train.

(ii) The final destination and relay points of these cars shall be determined at the point of origin. (ICC)

(h) Working cars. A storage car will be classed as a working car when it is operated as:

(1) An exclusive mail car making local exchanges of mail,

(2) A mixed traffic car containing mail, baggage, express, etc., making local exchanges of mail,

(3) A local service car with or without a train baggageman, mail piler, or company rider,

(4) A set-out or set-in car used in lieu of loading mail into or unloading