PART 2-DOMESTIC MAIL SERVICE

§ 2.1 Domestic mail service.

Domestic mail means mail transmitted within, among and between the United States; its Territories and possessions; Army-Air Force (APO) and Navy (FPO) post offices; also mail for delivery to the United Nations, N.Y. The term "Territories and possessions" includes Baker Island, Canal Zone,1 Canton Island, Caroline Islands, Enderbury Island, Guam, Howland Island, Jarvis Island, Johnston Island, Kingman Reef, Manua Island, Mariana Islands, Marshall Islands, Midway Islands, Navassa Island, Puerto Rico, Commonwealth of, Saint Croix Island, Saint John Island, Saint Thomas Island, Samoa (American), Sand Island, Swain's Island, Swan Islands, Trust Territory of the Pacific, Virgin Islands (U.S.), and Wake Island.

(R.S. 161, as amended; 5 U.S.C. 22, 39 U.S.C. 501) [26 F.R. 11513, Dec. 6, 1961, as amended at 26 F.R. 12122, Dec. 19, 1961, 30 F.R. 13214, Oct. 16, 1965]

PART 3-MAIL TREATED IN
CONFIDENCE

§3.1 Mail treated in confidence

Sealed first-class mail while in the custody of the Post Office Department is accorded absolute secrecy. No persons in the Postal Service, except those employed for that purpose in dead-mail offices, may break or permit the breaking of the seal of any matter mailed as first-class mail without a legal warrant, even though it may contain criminal or otherwise unmailable matter, or furnish evidence of the commission of a crime. (R.S. 161, as amended, sec. 1, 62 Stat. 782; 5 U.S.C. 22, 18 U.S.C. 1717, 39 U.S.C. 501) [26 F.R. 11513, Dec. 6, 1961]

Annual Report of the Postmaster General $0.75. The Postmaster General presents the annual report to the President on the services of the Post Office Department for the fiscal year. The foreword points up results in continuing programs to improve service and reduce costs. The organization of the Post Office Department is shown followed by a brief financial summary. The report then gives details on matters covering operations and services; research and engineering; modern transportation; financial and related services; facilities and equipment; personnel management; public information; the inspection service; legal matters; judicial functions; and plans for better management. The appendix contains numerous statistical tables giving data on financial statements, auditor's opinion, and summary; mail and other services; employees and employment; post offices and collection and delivery services; facilities and related services; inspection service; administrative proceedings; mail transportation service; and history of the potsal service.

Commemorative Stamp Posters..

8 x 101⁄2 inch posters provide advance information on commemorative stamps. Contain enlarged illustration of stamp to be issued, date and place of issue, number of copies to be printed, size and color, and complete instructions for stamp collectors who wish to obtain first-day cancellations. Equal Employment Opportunity in the U.S. Post Office Department (April 1963).

A supplemental report to the Postmaster General by the Post Office Department Advisory Board showing progress made by the POD in demonstrating the administration's commitment to equal employment opportunity.

Postal Bulletin.

Issued every Thursday, with special issues if required. Contains temporary instructions relating to operations of the Postal Service, including philatelic information of interest to stamp collectors; mail handling; transportation; finance; supplies; personnel; inspection; legislation; airmail; money orders; parcel post, etc. Postal installations will retain Postal Bulletins for 6 months only. Permanent instructions will be incorporated into the Postal Manual or some other permanent form of issuance.

See footnotes at end of table.

$1.50 a year. *$0.50.

$0.15.

$2.25 a year. *$2.50.

Chs. 1 and 2 contain regulations and procedures for both public and internal use. They explain services available and conditions under which they may be obtained, and prescribe rates and fees. Chs. 3 through 8 contain internal operating instructions of the Department including finance, transportation, facilities, personnel, and organization and administration. Chs. 3 through 8 are usually needed by postal employees only.

Mailing Chute Rules, Regulations, and Specifications (excerpts from Ch. 1, Postal Manual) (June 1965) Apartment House Mail Receptacles, Regulations and Instructions (excerpts from Ch. 1, Postal Manual) (June 1965)...

County List of Post Offices (excerpts from Directory of Post Offices, POD26, July 1965..

Lists States, counties within these States, and their post offices all in alphabetical order. Each post office shows its class, geographical position in the State and other information such as location of county seat court house; offices having city delivery; offices having rural delivery and number of boxes served; star route boxes served; and post office boxes rented at offices not having city delivery.

Research, Development and Mechanization in the U.S. Post Office Department (Feb. 1963)...

An interim report to the Postmaster General by the Post Office Department Advisory Board reporting on the preliminary phase of an independent study of the Department's program on research, development, and mechanization and its impact on personnel policies and practices.

Title

Postal Laws (looseleaf).

A compilation of laws affecting the Post Office Department and the Postal Service. Contains all of Title 39 of the United States Code, and pertinent parts of Titles 2, 3, 5, 6, 7, 15, 16, 17, 18, 22, 26, 28, 31, 38, 39, 40, 41, 45, 48, 49, and 50.

Mailing Permits (Excerpts from Chapter 1, Postal Manual) (Sept. 1964)--Mailing Chute Rules, Regulations, and Specifications (excerpts from Chapter 1, Postal Manual) (Dec. 1963). Apartment House Mail Receptacles, Regulations and Instructions (excerpts from Chapter 1, Postal Manual) (Sept. 1962)-County List of Post Offices (excerpts from Directory of Post Offices, POD-26, July 1964).

Lists States, counties within these States, and their post offices all in alphabetical order. Each post office shows its class, geographical position in the State and other information such as location of county seat court house; offices having city delivery; offices having rural delivery and number of boxes served; star route boxes served; and post office boxes rented at offices not having city delivery.

How to Prepare Second- and Third-Class
Mailings (excerpts from Chapter 1,
Postal Manual) (Sept. 1964).
Directory of Post Offices (July 1965).

Used to identify post offices and to compute parcel post rates. Explains method of using parcel post zone keys. Lists regional offices; inspection service divisions; number of post offices, by classes, in each State and territory as of May 31, 1965; State list of post offices, branch post offices and stations (includes ZIP code); numerical list of post offices by ZIP code; alphabetical list of post offices, branches, and named stations; post offices by States and counties; post offices discontinued and names changed during the past 2 years; named stations and branches discontinued and names changed during the past year; army posts, camps, and stations and air force bases, fields, and installations.

Directory of International Mail (looseleaf): With binder..

How To Pack and Wrap Parcels for Mailing (Excerpts from Chapter 1, Postal Manual) (Sept. 1964)-

Domestic Postage Rates and Fees (Excerpts

from Chapter 1, Postal Manual) (Sept. 1964).

Receipts and Classes of Post Offices (July 1968)..

Lists all post offices alphabetically by States; shows their class, salary level of postmaster, and receipts. Postage Stamps of the United States, 18471963.

Illustrates all stamps from the first stamps issued in 1847, through the Audubon Commemorative Stamp, issued Dec. 7, 1963. Gives detail on each stamp and miscellaneous historical information.

See footnotes at end of table.

Contains detailed information about postage rates, services available, prohibitions, import restrictions, and other conditions governing mail to other countries. Countries are listed alphabetically with the specific requirements applicable to mail addressed to each of them.

International Mail (Dec. 1963)

Title

National ZIP Code Directory-continued ing address in the Nation. It is for use by all large mailers, especially those maintaining large mailing lists. ZIP code listings are arranged alphabetically by State. Within each State a complete listing is given of all post offices, stations and branches, with the ZIP code for each delivery area. An appendix gives the ZIP code for each address in larger cities. Also includes a ZIP code area map; State abbreviations to be used with ZIP code; a numerical list of post offices by ZIP code; a list of sectional centers and ZIP code prefixes by States.

*Additional for foreign mailing.

Price

1 Available at post offices for distribution to patrons free of charge.

2 For 2 year subscription.

[29 F.R. 15260, Nov. 13, 1964, as amended at 30 F.R. 3438, Mar. 16, 1965, 30 F.R. 10051, Aug. 12, 1965]

§ 4.3 Privileged matter.

The following records, documents, and information are privileged matter, and may not be disclosed by subordinate officers or employees of the Department without authorization:

(a) Reports of postal inspection, except in discrimination cases arising under Executive Order 10925.

(b) Records of the Postal Inspection Service.

(c) Names of post office box holders. (d) Names and addresses of post office patrons and former patrons, except when correcting mailing lists or when furnishing changes of address to election boards or registration commissions as provided in § 13.5 of this chapter. Information on change of address orders may be revealed to the American Red Cross during times of natural disaster, pursuant to § 4.5, or to law enforcement officers under specified conditions.

(e) Records regarding mail matter.

(f) Records regarding postal savings accounts, except as provided in § 63.3(c) of this chapter.

(g) Records regarding money orders. [26 F.R. 11514, Dec. 6, 1961, as amended at 27 F.R. 6975, July 24, 1962, 30 F.R. 10051, Aug. 12, 1965]

You

(a) Formal hearing records. may inspect formal records of proceedings in which a hearing has been held or offered if you have a proper interest in them.

(b) Conditions. You may inspect all other records of the Department or field service if permitted to do so by the head of a Bureau or Office in the Post Office Department. In making such determinations, the following items will be taken into consideration:

(1) The interest of the person requesting permission to make the inspection.

(2) Whether disclosure of the information contained in the records will violate the privacy of mail matter.

(3) Whether the release of the record will jeopardize future Government access to information.

(4) Whether the release of the record at the time is premature and will improperly affect a pending action.

(5) Whether the disclosure of the record will have the effect of hindering free administrative decisions in the same or similar matters in the future.

(6) Whether the purpose for which the record is sought is prejudicial to the public interest.

(7) Whether the record is already otherwise made public, such as reports of public hearings and conferences, recorded maps, plats and documents, records published for the information of the public, and material of a similar public nature.

(c) Transfer of records. All records of the Post Office Department and its field service are the property of the Department. Postmasters and other employees are not authorized to turn over such records to other persons without authorization from the head of a Bureau or Office of the Post Office Department.

(d) Compliance with subpenas duces tecum (1) Conditions for compliance. (i) Time, leave and payroll records of postal employees are subject to production when a subpena duces tecum has been served. Authority is hereby delegated to Regional Directors, Postal Data Center Directors, and in those regions