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LETTER WRITING ILLUSTRATED.
FORM OF A LETTER.
Position of the Various Parts.
The following position of the several parts of a letter should be observed :
1. Write the date near the upper right hand corner of the sheet.
2. Commence the complimentary address on the line next beneath one inch from the left side of the sheet.
3. The body of the letter should be commenced nearly under the last letter of the com. plimentary address.
4. Begin the complimentary closing on the line next beneath the body of the letter, one half of the distance from the left to the right side of the page.
5. The center of the signature may be under the last letter of the complimentary closing.
6. The name and address of the person written to should come on the line beneath the signature, at the left of the sheet.
The Complimentary Address.
Of late years it has become common, in business letters, instead of giving name and address at the close, to write the same at the commencement; thus,
Olney, Öngland, June 16, 1769. (Complimentary Address.) Mer Gear Friend :
(Body of the Letter.)
I am obliged to you for you invitation, but being long accustomed to retirement, which I was always fond of, I am now more than ever unwilling to visit those noisy scenes which I never loved, and which I nam more than ever abhor. I semember you with all the friendship I ever professed, which is as much as I ever entertained for any man.)
I love you and yours. I thank you for you continued semembrance of me, and shall not cease to be their and your
To the Business Man. MR. WILLIAM B. Ashton,
Washington, D. C. Dear Sir:
Your note of the 1st inst. received, etc.
To the Married Woman, MRS. HELEN E. King,
Enclosed find check for, etc.
NOTE-It is customary to address the married woman by the name which she uses on her cards. It is optional with the lady whether sbe uses her own name, "Mrs. Helen E. King, or that of her husband," Mrs. Chas, H. King."
etc., legal cap is generally used, characterized by Kinds of paper to Use.
a red line running from top to bottom of the Be particular to use a sheet appropriate in sheet. shape to the purpose for which it is employed. For Bills, paper is commonly ruled expressly Paper is now manufactured of every size adapted for the purpose, and generally bears the name to the wants of any article written. The names and business advertisement of the person using of the various kinds of paper in general use are the same, at the top. Legal-cap, Bill-paper, Foolscap, Letter-paper, When writing Notes, Orders, Receipts, ComCommercial-note, Note-paper and Billet.
positions, Petitions, Subscription Headings, etc., In the writing of all Legal Documents, such as foolscap paper is used. wills, taking of testimony, articles of agreement, ! For the ordinary friendship letter or other
long letter, it is best to use letter paper, which
Titles. in size is four-fifths the length of foolscap.
T is customary, in the heading of The common Business Letter should be so
petitions to persons in official posibrief as generally to require but one page of
tions, in the complimentary address of commercial note, which is somewhat narrower
a letter, and in superscriptions, to give and shorter than letter paper.
each their proper title. These are Note and billet paper are the smallest sheets
pose divided into titles of respect, military, made, being suitable for Notes of Invitation,
and professional titles. . Parents' Excuses for children to teachers, and
Titles of respect are:- Mr., from Master; other written exercises that are very brief.
Mrs., from Mistress ; Miss, from the French Etiquette of Letter Writing.
De-moi-selle ; Esq., from Esquire, an English
Justice of the Peace, or member of the legal As a rule, every letter, unless insulting in its profession, but applied very indiscriminately to character, requires an answer. To neglect to males throughout this country generally. answer a letter, when written to, is as uncivil as Two titles of the same class should not be to neglect to reply when spoken to.
applied to the same name. Thus, in addressing In the reply, acknowledge first the receipt of John Smith, do not say Mr. John Smith, Esq.; the letter, mentioning its date, and afterwards though we may say Mr. John Smith, or John consider all the points requiring attention. Smith, Esq.
If the letter is to be very brief, commence If the profession of the person addressed be sufficiently far from the top of the page to known, the professional title alone should be give a nearly equal amount of blank paper at used. If the person be entitled to two titles the bottom of the sheet when the letter is the highest is given. ended.
Titles of respect are usually placed before the Should the matter in the letter continue | name; as Mr., Hon., Rev., Dr., and military beyond the first page, it is well to commence titles. a little above the middle of the sheet, extending | Professional titles sometimes precede and as far as necessary on the other pages.
sometiines follow the name ; as Dr. John Smith, It is thought impolite to use a half sheet of or John Smith, M.D.; Prof. John Smith, or paper in formal letters. As a matter of economy John Smith, A.M. and convenience for business purposes, how- The following list illustrates the various titles ever, it is customary to have the card of the used for the different ranks, among individuals, business man printed at the top of the sheet, either in the complimentary address or superand a single leaf is used.
scription on the envelope. In writing a letter, the answer to which is of more benefit to yourself than the person to
“ To the King's Most Excellent Majesty." whom you write, enclose a postage stamp for
* To the Queen's Most Excellent Majesty." the reply.
•• To his Royal Highness, Albert Edward, Prince of Wales." Letters should be as free from erasures, inter
In like manner all the other members, male lineations, blots and postscripts as possible. It | and female, of the Royal family are addressed. is decidedly better to copy the letter than to have these appear.
To Nobility. A letter of introduction or recommendation,
“ To his Grace the Duke of Argyle."
" To the Most Noble the Marquis of Westminster." should never be sealed, as the bearer to whom "To the Right Honorable the Earl of Derby."
“ To the Right Honorable Lord Viscount Sidney." it is given ought to know the contents.
“ To the Honorable Baron Cranworth."
TITLES IN EUROPE AND AMERICA.
The wives of noblemen have the same titles / Ellsworth’s “Text Book on Penmanship” as their husbands ; thus,
gives the following classification of the various " To her Grace the Duchess of Argyle."
titles used in the United States. * To the Most Noble the Marchioness of Westminster," “ To the Right Honorable the Countess of Derby."
Titles of Honor, Profession and Respect. “ To the Right Honorable the Viscountess Sidney." * To the Honorable the Baroness Cranworth."
President of the United States, " His Excellency Richard koe,” Governor of any State, or Minister
( to Foreign countries. The title of Honorable, in Great Britain, is
Vice President, Senators and Repreapplied to the younger sons of noblemen (the
sentatives of the U.S., Lieut. Gov. of
State, State Senators and Representaelder son taking, by courtesy, the title next in * Honorable Richard Roe.
tives, Judges, Mayors, and Heads of rank below that of his father.) It is also given
Executive Departments of the General
Government. to members of parliament and to certain persons
" Rev. Richard Roe, D.D." Doctor of Divinity. holding positions of honor and trust.
" Richard Roe, LL.D." Doctor of Laws.
* Richard Roe," Minister of the Gospel.
“ Dr. Richard Roe,” Physician and Surgeon. To Baronets.
“ Prof. Richard Roe," Professor or teacher of any art or science. "Sir Walter Scott, Bart."
“Richard Roe, Esq.," Member of the legal Fraternity.
" Richard * Roe," Unable to write his own name.
A NVELOPES that are perfectly Care should be taken to write upon the
plain, for ordinary letter writing, envelope very plainly, giving the full name and are regarded as in much the title of the person addressed, with place of best taste. Ladies do well to use residence written out fully, including town,
white. Buff, light straw color, county, State, and country if it goes abroad. X or manila answer for business The designation of the street, number, drawer,
purposes, though it is always in etc., when written upon the letter, is explained good taste to use white.
elsewhere. The upper side of the envelope is that con- ' For light colored envelopes, a piece of paper taining the flap. Care should be observed, in a little smaller than the envelope may be ruled writing the superscription on the letter, to have with black ink over the blue lines, thus, and the same right side up.
placed inside. Extensive practice enables business men to write comparatively straight upon the
A scrap of paper, ruled like this, when placed envelope, without the aid of a line. The inexperienced
inside a light-colored envelope, will enable the penman may be aided in writing on the buff colored
person writing on the same to trace distinctly envelope by lead pencil lines, which should never be used,
these lines, and thus write the superscription however, unless completely erased by rubber after the
straight. ink is dry.
In writing the superscription, commence | The State, next below, should stand by itself the name a little to the left of the center of still further to the right. The county may be the envelope. The town, on a line beneath, on the sameline with the State, towards the left should extend a little to the right of the name. | side of the envelope; thus,
For the convenience of the mailing clerk in may be omitted. In that event the street and handling the letter, the postage stamp should number are usually given, or the post office box. be placed at the upper right hand corner of the Each should be written very conspicuously envelope.
upon the envelope, for the convenience of the If the town is a large metropolis, the county post office clerk and the mail carrier; thus,
Mors. Um H. Braun,
Miss Helen B. Wells, :
Philadelphia, 174 Chestnut Street Ja.
VARIOUS FORMS OF SUPERSCRIPTION.
If written in the care of any one, the follow- It is usually safest, in nearly all cases, to give ing may be the form:
| the county, even if the town is well known; thus,
If, after remaining in the office at its destina- 1 Tourists, when receiving letters abroad, fretion a certain length of time uncalled for, the quently have their letters directed in the care writer is desirous of having the letter forwarded of the bankers with whom they deal when on or returned, the same may be indicated upon the continent, the form of superscription being the outside of the envelope; thus,