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§ 144.5 Mailings with permit imprints.
(a) Minimum quantities. Except as stated in paragraph (b) of this section, minimum quantities required to be mailed at one time are as follows:
(1) First-class mail. 300 pieces of identical weight.
(2) Second- and third-class mail. 300 pieces of identical matter, except 50 pounds or 200 pieces of identical thirdclass bulk mail. (See parts 126 and 134 of this chapter.)
(3) Fourth-class mail. 250 pieces of identical matter.
(4) International mail. See $221.2 (b) (2) of this chapter 300 pieces of identical matter.
(b) Exceptions to minimum quantities. When any mailing consists of less than the required minimum, enter an explanation on the Mailing Statement, Form 3602 "Statement of mailing of matter with Permit Imprints”. Exceptions may be made for the following reasons only:
(1) First-class mail. Occasional exception for a mailer whose total daily mailings are not much more than 300 but who, to cooperate with the post office, presents a portion of his mailings early in the day.
(2) All classes of mail. When a large mailing extends over two or more consecutive days and the last deposit, made to complete the mailing, is less than the minimum.
(c) Preparation for mailing. The maller must arrange all pieces with the address side facing the same way. It is recommended that the mailer separate the pieces to the finest extent possible in the manner prescribed by $ $ 126.3(b) and 134.4(c) of this chapter. Each class of mall must be separately presented with a separate Mailing Statement, Form 3602. Fourth-class mailings on which postage is paid at different zone rates must be separated according to the postage paid on each piece.
(d) Place of mailing. Deposit mail at the post office that issued the permit or at a station or branch designated by the postmaster.
(e) Mailing statement. Prepare and sign a Mailing Statement, Form 3602, for each mailing. The statement must be prepared by typewriter, ink, or indelible pencil to show the sender's address, permit number, class of mail, number of pieces in the mailing, and weight of single piece. For third-class
bulk mailings, additional information required by the Mailing Statement must be shown. If a receipt is desired, present a duplicate copy of Form 3602, which will be initialed by the accepting employee after verification and returned to the mailer.
(f) Payment of postage.-(1) Prepayment in full required. The mailer must pay for each mailing when it is presented at the post office, or make an advance deposit of enough to cover more than one mailing. Payments for postage or deposits must be made at points designated by the postmaster. These payments will not be accepted by employees handling the mail. Advance deposits may be made by mail. When the deposit becomes less than enough to pay for an entire mailing, an additional amount must be deposited before any mailings are made. The postmaster will furnish a receipt for each payment on Form 3544. Credit for postage is not allowed. Postage on a mailing must be paid by only one method; that is, postage may not be paid partly in money and partly by postage stamps, except as provided in subparagraph (2) of this paragraph. Whenever the computation of postage results in a fraction of a cent in the total, the next higher even cent must be paid.
(2) Fractional postage on meter mailings. The mailer must pay fractional postage in cash as provided in subparagraph (1) of this paragraph when the meter stamps do not fully pay the minimum per piece charge on bulk thirdclass mailings. The postmaster will issue a permit under which such payments shall be recorded separately from payments made for regular permit imprint mailings. A separate application fee (see § 144.1(a) of this chapter) must be paid for the permit to pay fractional postage payments in cash. A statement on Form 3602 for the cash portion (see paragraph (e) of this section) and a statement on Form 3602-PC for the meter payment portion (see § 134.4(b) (4) (ii) of this chapter) shall be filed by the mailer.
(g) Post office computation of postage-(1)
Random samples. Enough pieces will be selected at random from the entire lot to determine whether the whole mailing consists of identical pieces.
(2) Weight of single piece. Determine the exact weight of a single piece and the amount of postage required. When scales do not show exact weight of &
single piece, weigh enough pieces to bal-
20 pieces weigh exactly 842 ounces.
(3) Total number of pieces. Ascertain the total number of pieces by one of the following methods.
(i) Find the total weight in pounds, exclusive of tare. (For definition of tare see subparagraph (5) of this paragraph.) Reduce the pounds to ounces and divide the total number of ounces by the weight of a single piece. Example: Mailer's statement shows 1,240
pieces in mailing which weigh 13 pounds,
ounces. A single piece weighs 0.175 ounce. Convert weight to ounces: 13 X 16+9=217 ounces. 217:-0.175=1,240 pieces. (ii) Find the total weight, exclusive of tare, and the total weight exactly of 100 pieces in ounces and fractions of an ounce. Divide the total weight by the weight of 100 pieces. This will give the total number of hundreds and fractions of a hundred in the entire lot. Example: Maller's statement shows 124,400
pieces in mailing which weigh 1,360
1,244 X 100=124,400 pieces. (4) Agreement with mailing statement. The result of either of these methods of computation should agree with the number of pieces shown on the statement of mailing. If they do not agree the matter will be taken up with the mailer and, if necessary, further examination and verification will be made.
(5) Tare. Tare includes sacks, cartons or other containers, hand trucks, skids, or similar pieces of equipment upon which the mail may be placed during the weighing operation. The standard weights for new sacks are 3 pounds, 7 ounces for a No. 1 size; 2 pounds, 8 ounces for a No. 2 size; and 1 pound, 12 ounces for a No. 3 size. (26 F.R. 11567, Dec. 6, 1961, as amended at 27 F.R. 9058, Sept. 12, 1962; 28 F.R. 1474, Feb. 15, 1963; 31 F.R. 3119, Feb. 25, 1966; 31 F.R. 11144, Aug. 23, 1966. Redesignated at 31 F.R. 15350, Dec. 8, 1966)
$ 144.6 Additional services.
Postage may be paid by means of permit imprints on matter which is entitled to be registered or sent as certified, insured, or COD mail. (26 F.R. 11567, Dec. 6, 1961. Redesignated at 31 F.R. 15350, Dec. 8, 1966) $ 144.7 Improper use of permit im
prints. (a) Distributed outside the mail and as enclosures. Since permit imprints indicate that the matter on which they appear has had postage paid thereon under the permit imprint system, they must not ordinarily appear on matter which has not had postage so paid thereon, as, for example, matter which is circulated by means other than mail or which is circulated as an enclosure with other matter either by mail or by means other than mail. Permit imprints may appear on address labels, wrappers, envelopes, and other containers, and on complete mailing pieces, which have not had postage paid thereon under the permit imprint system, provided it would be impracticable to omit the permit imprint, as, for example, when envelopes are shipped from a printer to a permit imprint permit holder.
(b) Place of acceptance. Permit imprint matter will be accepted for mailing only at the post office shown in the permit imprint except when company permit imprints are used as provided for by § 144.3(c) or when arrangements for acceptance at other post offices are made under the provisions of § 144.8.
(c) Nonpermit mailings. Permit imprints must be obliterated from matter which is mailed as nonpermit imprint matter prepaid with postage by means of stamps or meter stamps. (32 F.R. 13662, Sept. 29, 1967] § 144.8 Optional procedure for accept
ing permit imprint mail. (a) Objective. The purpose of this optional procedure is to provide for the acceptance of permit imprint mail using the minimum amount of space, time, and manpower, and utilizing the latest developments in mechanization, facilities, and transportation while maintaining adequate control of the collection of correct postage charges.
(b) Procedure. Weighing of the entire mailing on scales is not required. Postage is computed from the mailers' "Mail
ing Statement,” Form 3602 or "Malling Statement-4th Class Bulk Rates," Form 3605, which must always show the total number of pieces. The total computed weight must also be shown when it is known that the minimum per piece postage charge will not apply.
(c) Verification. Sample pieces from each mailing shall be weighed by a post office employee, either at the mailers' plant or at the post office, to determine whether the pound or the minimum per piece postage charges apply. Post office employees may be sent on rotating assignments to the mailers' plants to weigh sample pieces and observe preparation of mail by mailers only when the mail is not to be delivered to the post office for dispatch or when considered necessary and authorized in writing by Regional Directors. Mailers must maintain for a 3year period, and make available for inspection and audit upon request of post office officials, all production and billing records relating to any particular mailing. A sample piece from the mailing must also be available.
(d) Limited use of optional procedure. The optional procedure must be approved by the Regional Director in each case. It will be approved only when the mailers can make one or more of the following arrangements which are mutually beneficial to the mailers and the postal service:
(1) Loading at the mailers' plant the major portion of the mailings into single or combination destination trailers with any remaining portion transported at the mailers' expense and risk from the plant to an acceptance place such as a special acceptance facility or sectional center facility designated by the Regional Director.
(2) Transportation of the entire mailing at the mailers' expense and risk from the plant to the acceptance place designated by the Regional Director.
(3) Merger by mailers of different varieties and classes of mailing pieces into direct sacks which could not be prepared if the pieces were mailed separately.
(4) Unusual arrangements for which the Regional Director has obtained approval from the Classification and Spe. cial Services Division, Bureau of Operations. (32 F.R. 7438, May 19, 1967)
PART 145— PHILATELY Sec. 145.1 Commemorative stamps. 145.2 The philatelic sales unit. 145.3 New stamp issues. 145.4 Cancellations for philatelic purposes. 145.5 Inaugural covers. 145.6 Stamp exhibits. 145.7 Stamp publication.
AUTHORITY: The provisions of this Part 145 issued under 5 U.S.C. 301, 39 U.S.C. 501.
SOURCE: The provisions of this part 145 appear at 31 F.R. 13857, Oct. 28, 1966, unless otherwise noted. Redesignated at 31 F.R. 15350, Dec. 8, 1966. 8 145.1
Commemorative stamps. (a) Description. Commemorative stamps are postage stamps issued in limited quantities to focus attention on historical places, events, or personages. Widespread use of these stamps by the American public is encouraged by the Department in order that our ideals, progress, and heritage, as reflected in our stamps, are carried throughout the world. They do not displace regular stamps of like denomination, but are provided on request, if available.
(b) Commemorative stamp supplies. Postmasters shall carefully evaluate the philatelic demand for new stamps and shall forward a separate requisition for stock needed in addition to the automatic distribution in accordance with notices which appear in the Postal Bulletin, so that ample supplies will be available at all post offices on the day following official first-day sale. Accountable paper depositories shall make certain less-thanbulk quantities of stamps are supplied to
ost offices in time to permit sales the day after the official first-day sale.
(c) Sale of commemorative stamps. Commemorative stamps will be placed on sale at all offices on the general release date in accordance with the following schedule:
(1) Plate number blocks. Plate number blocks are the stamps (usually requested in blocks of four) located on one corner of a sheet of stamps with a plate number printed on the margin. Stamp clerks must not remove plate number blocks in advance from a large number of sheets for the benefit of individual purchasers. Plate blocks may be laid aside, however, as sheets are broken for regular sale purposes and may be sold as an accommodation to local stamp collectors.
(2) Regular stamp windows. Place $ 145.2 The philatelic sales unit. stamps on regular sale, holding aside only
(a) Establishment and purpose. The enough for the local philatelic demand.
Philatelic Unit was established on It is desirable that the stock be sold
November 25, 1921, to make available to within 90 days. If not, sell any remaining
stamp collectors U.S. postage stamps of stamps including those previously set
selected quality. aside for philatelic use by offering them
Stamps sold by the
Unit have been selected for good centerto all customers in lieu of other sheet
ing and are the best available. stamps. However, if a patron prefers regular stamps in lieu of commemorative
(b) Stamps available. In addition to stamps, make the regular stamps avail
stamps of the ordinary series, the Unit
has for sale commemorative, airmail, able. It is the Department's wish that no commemorative stamps be destroyed and
special delivery, and migratory-bird that none remain on hand at regular hunting stamps. To obtain a list of
items available for sale, patrons should stamp windows beyond 90 days after is
send a self-addressed stamped envelope suance. An exception would be a stamp issued for a special area-wide event which
and a request to the Philatelic Sales Unit, is being celebrated beyond the 90-day
City Post Office, Washington, D.C. 20013.
The list is revised when a new stamp is period.
announced or an old one withdrawn. (3) Philatelic windows—(i) Time on sale. Those offices with full or part-time
(c) Order for stamps. All stamps are philatelic windows may keep an issue on
for sale at face value plus postage and sale until it is removed from sale at the handling charges listed below, for mall Philatelic Sales Unit. When notice is
orders where domestic rates apply: published in the Postal Bulletin of re 1 to 500 stamps.
$0.50 moval of a stamp from sale in the Phila 501 to 1,500 stamps..
1. 00 telic Sales Unit, the item will be im 1,501 to 3,000 stamps..
1.50 3,001 to 5,000 stamps..
2.50 mediately withdrawn from the philatelic
5,001 to 10,000 stamps..
3.50 window of post offices and the stock sold
10,001 to 30,000 stamps.
6.50 for regular postage purposes.
30,001 to 100,000 stamps.
16.50 (ii) Plate numbers. The sale of plate Over 100,000 stamps---
22.50 numbers and marginal markings at
1 Plus 20 cents per 1,000 stamps over 30,000. philatelic windows shall be restricted as follows:
A flat charge of 75 cents will be made on
each order for registration, regardless of Denomination Minimum Purchase
value of shipment, where this protection 1¢ to 20¢ inclusive.- Full panes of each.
is desired. All mail orders will be 25¢ to 50¢ inclusive--- Strips of 20 stamps
returned by official mail, and postage
each, $1 to $5 inclusive----- Four stamps each. stamps will not be affixed to covering
envelopes. Address orders to Philatelic (iii) Availability of back-issue com
Sales Unit, City Post Office, Washington, memoratives. Post offices which maintain
D.C. 20013. or establish special philatelic windows
(d) Remittance. Remittance should should notify the Accountable Paper
be by money order, cashier's check, or Section, Procurement Division, Post Of
certified check payable to Philatelic Sales fice Department, Washington, D.C. 20260, Unit. Postage stamps and foreign or so that their office can be kept informed mutilated money are not acceptable. of the back-issue commemoratives which When cash is sent, it is suggested that are available.
the letter be registered. (4) Outside sales of commemorative
§ 145.3 New stamp issues. stamps. Postmasters shall not accept mail orders for postage stamps from patrons (a) Notification. Issuance of new outside the limits of the area served by stamps is announced by notices displayed their post office, and any such requests
in the lobbies of post offices, in the Postal shall be returned to the sender calling Bulletin, and through the press and attention to the services provided by the
philatelic periodicals. Philatelic Sales Unit, City Post Office,
(b) First-day sale. A post office Washington, D.C. 20013.
selected because of some historical con[31 F.R. 13857, Oct. 28, 1966, as amended at
nection with the person or event com33 F.R. 18157, Dec. 6, 1968. Redesignated at
memorated is authorized to have exclu31 F.R. 15350, Dec. 8, 1966]
sive sale of a new stamp on its first day
(2) Cover envelopes should be of ordinary letter size and each must be properly addressed. Place an enclosure of postal-card thickness in each envelope, and either turn in the flap or seal it. Endorse the envelope, enclosing the covers to the postmaster, "First-Day Covers.” Put a pencil notation in the upper right corner of each cover to show the number of postage stamps to be stuck there.
(3) With orders for first-day covers, do not include requests for uncanceled stamps.
(4) The Philatelic Sales Unit does not service first-day covers. $ 145.4
Cancellations for philatelic purposes. (a) How stamps are canceled. Postmasters will cooperate with stamp collectors by furnishing clean and legible postmarks. They will give special atten
tion to mail bearing an endorsement that It is of philatelic value or to a request for a light cancellation. Stamps must be canceled sufficiently to protect the postal revenue, but this should be accomplished without excessive defacement and with a minimum number of impressions.
(b) Plain cards or slips of paper. Postmarks will not be placed on plain slips of paper or plain cards submitted for philatelic or other purposes.
(c) Picture post cards (maximum cards). Picture post cards with the stamp stuck on the face of the card rather than on the address side are known as maximum cards. Postmasters may cancel these cards and hand them back to the person presenting them. Maximum cards are considered to be collectors' items and must be given special care in canceling.
(d) Preparation requirements. Post cards, postal cards, and envelopes sub