ments all programs for ADP systems in the Post Office Department.

(b) Establishes programing methods and standards.

(c) Directs, coordinates, and performs maintenance programing and effects program changes resulting from systems modifications.

(v) Headquarters Data Services Division. (a) Directs the data preparation, computer, and punchcard accounting machine operations at Headquarters.

(b) Schedules and controls the use of Headquarters ADP equipment and prepares reports on its utilization.

(c) Maintains a central library of operational programs and program documentation, and coordinates the distribution of programs to field ADP installations.

(vi) ADP Standards and Control Division. (a) Establishes performance and operating standards for ADP systems and equipment.

(b) Establishes system and programing documentation standards.

(c) Prescribes procedures for recording ADP equipment utilization and evaluates reports to determine compliance with standards.

(d) Evaluates the need for ADP contractual services for Headquarters' and automatic data processing centers' applications, verifies fulfillment of contractual requirements, and authorizes billings for such services.

(e) Maintains liaison with the General Services Administration and the Bureau of the Budget on ADP standards and reporting matters and with ADP manufacturers and contractors as required in the exercise of other assigned functions.

(f) Evaluates the need for procurement and release of ADP equipment in all postal installations and administers the ADP equipment selection procedures of the Post Office Department.

(g) Defines training needs for all ADP personnel and coordinates training programs with the Bureau of Personnel.

(vii) Postal Source Data Systems Division. (a) Provides technical guidance for operating the postal source data system and administrative guidance to the automatic data processing centers.

(b) Recommends policies and coordinates the development of system, program, and procedural requirements of the postal source data system.

(c) Develops physical plant requirements for the postal source data system.

(d) Installs and tests equipment for the postal source data system and provides technical guidance in developing machine training reeds for system users.

(e) Maintains liaison with commercial contractors for the postal source data system.

(8) Management Systems Division. (i) Recommends plans for major organization, paperwork, and other management improvement studies; recommends policy and priorities for such studies.

(ii) Plans, coordinates and conducts required Department-wide paperwork, organization, functional, staffing and procedural studies, including the presentation of findings, preparation of reports and guidance in implementing approved recommendations and followup to resolve problems and evaluate effectiveness of changes.

(iii) Reviews and evaluates proposed changes in organization staffings and functions in the Department and field service; identifies potential duplication of effort, conflicts in responsibilities and deviations from policy and recommends corrective action.

(iv) Conducts special systems studies as required.

(v) Provides advice and assistance to bureaus and offices in planning and conducting management studies.

(vi) Plans, develops, installs, and maintains a Department-wide directives system for the promulgation of policy statements, orders, regulations, operating procedures, and instructions.

(vii) Reviews all proposed directives to assure adequacy of staff coordination, including central editing, to achieve conformity with established policies and to avoid the issuance of incorrect or conflicting instructions; initiates remedial action, through appropriate operating officials, of policy and procedural deficiency identified through the review and coordination of issuance material.

(viii) Plans, develops, manages, and coordinates the Post Office Department publication distribution program, including storage, issuance and disposition.

(ix) Develops policies, procedures, and issues guidance and standards for the effective management of reports throughout the postal establishment.

(x) Conducts, coordinates, and provides technical assistance and direction for surveys and studies designed to evaluate reporting needs and assists in

the development and installation of improved reporting systems.

(xi) Develops, installs, promotes, and appraises the effectiveness of the postal establishment's forms and records program, including creation, processing, storage, and disposal; conducts forms and records surveys and special studies as needed to meet program requirements.

(xii) Conducts a continuous analysis and evaluation of the development and use of forms in headquarters and the field to eliminate duplication, to reduce the number of forms, to obtain maximum utilization of forms data, and to reduce the cost of clerical work.

(xiii) Maintains liaison with other Government agencies to obtain assistance in organization and paperwork surveys and to recommend improvements in these areas in the Department's programs.

(xiv) Director supervises the staff and activities of the:

(a) Management Analysis Branch. (b) Directive Management Branch. (c) Reports Management Branch. (d) Forms and Records Management Branch.

[32 F.R. 5332, Mar. 30, 1967, as amended at 32 F.R. 15481, Nov. 7, 1967]

§ 822.6 Bureau of Facilities.

(a) Assistant Postmaster General. (1) Formulates and administers policies, programs, and procedures governing the acquisition, management, maintenance, improvement, and disposal of real property occupied by the Post Office Department regardless of the method employed and of utilities, operating equipment, and supplies used in the Postal Service.

(2) Formulates and administers policies, programs, and procedures governing the procurement, maintenance, storage, and disposal of vehicles used in the Postal Service.

(3) Directs operation of the supply system; the production, repair, and storage of mail bags; the production of keys and locks; and the production, distribution, and control of bulk lot shipments of accountable paper supplies.

(4) Exercises procurement authority, including personal property, real property, and services, for the Department, except for items or services specifically delegated by the Postmaster General to other bureaus.

(5) Represents the Postmaster General on the joint departmental committee

to administer the public buildings program outside Washington, D.C.

(6) Maintains liaison with the General Services Administration, other Government agencies, and committees of Congress; handles inquiries from outside the Department and from Members of Congress regarding postal facilities, equipment, and supplies.

(7) Advises and assists the Bureau of Operations in establishing building project priorities, based on financial and technical considerations; authorizes expenditure of appropriated funds for such projects.

(8) Serves the civil defense program of the Department, as coordinated by the Chief Postal Inspector, for real estate, motor vehicles, and supply.

(b) Deputy Assistant Postmaster General. (1) Acts for the Assistant Postmaster General, Bureau of Facilities, in his absence or as directed.

(2) Directs the staff and activities of the Bureau of Facilities.

(c) Executive Assistant. (1) Advises and assists the Assistant Postmaster General and his Deputy in the formulation of policies, regulations, and procedures regarding all matters under the jurisdiction of the Bureau of Facilities.

(2) Establishes, maintains, and coordinates Bureau legislative programs; maintains relationships with the legislative branch of the Government and the public.

(3) Directs the coordination, review, and clearance of administrative issuances, employees suggestions, and interdivision reports; serves as Security Officer and Property Control Officer for the Bureau.

(4) Services the civil defense program of the Department as coordinated by the Chief Postal Inspector in the fields of real estate, maintenance, and supply.

(d) Special Assistant. Performs such duties as are assigned by the Assistant Postmaster General.

(e) Special Assistant (Financial Affairs). Develops, implements, and adjusts the Bureau's financial program; evaluates costs and related data against programs; evaluates effectiveness of cost control systems; assembles budget proposals; exercises financial control over the Department's capital programs and the Bureau's operating program.

Di

(f) Maintenance Division—(1) rector. (i) Plans and administers policies and procedures governing care of the

real and personal property controlled by the Post Office Department.

(ii) Directs the programing and expenditure of funds allocated for custodial, mechanization, and vehicle maintenance activities.

(iii) Establishes standards and technical requirements for maintenance organization structure, for maintenance of buildings, mechanical equipment in buildings, postal operating machinery, postage vending equipment, and motor vehicles.

(iv) Develops modification and related technical instructions for correction, repair, improvement, or replacement of vehicle components or parts.

(v) Provides functional guidance to regional officials responsible for maintenance management program.

(vi) Coordinates with GSA on maintenance matters.

(2) Plans and Projects Staff. (i) Provides staff assistance to the Director of Maintenance in the formulation and implementation of policies, programs, regulations, and procedures under his jurisdiction.

(ii) Provides the Director, Maintenance Division, staff support of a special projects character for investigation and development of unique maintenance methods, procedures, and new materials to reduce maintenance cost and improve maintenance services.

(iii) Analyzes long-range maintenance requirements and recommends program priorities to meet these requirements in relation to funding projections.

(iv) Develops and recommends divisional goals and programs.

(v) Directs the division's program for management assistance and control with respect to forms, records, reports, administrative issuances, printing and reproduction, organization and methods, and other administrative services.

(vi) Provides administrative assistance to the Director of the Maintenance Division for activities which cross branch lines, and common administrative services for the division.

(vii) Develops and coordinates budget estimates and program expenditures for maintenance activities.

(viii) Coordinates preparation of replies to Department and interagency reports or surveys and followup on corrective action.

(ix) Develops, in coordination with the Bureau of Operations, the long-range

program, including financial plans for the Self Service Postal Unit Program.

(x) Coordinates with other bureaus the Self Service Postal Unit Training programs and advises with respect to proposed design and preparation of specifications and drawings for the Self Service program.

(xi) Performs special assignments including periodic and special reports as assigned by the Director, Maintenance Division.

(3) Buildings Branch. (i) Develops policies, programs, methods, and standards for operating and maintaining buildings, including the use and maintenance of related equipment.

(ii) Appraises the effectiveness of regional offices in their administration of building maintenance standards and methods and in the use of manpower and equipment; advises on deficiencies and recommends corrective action.

(iii) Develops technical requirements for establishing the structure and personnel complements of building maintenance organizations, and for appraising the performance of such personnel.

(iv) Develops, in coordination with the Bureau of Finance and Administration, a system for determining building operation and maintenance costs; coordinates with the Operating Equipment Branch in developing reporting requirements for maintenance organizations. Recommends changes in building operation and specifications to promote economy in building maintenance.

(v) Develops criteria governing the use of contract services in maintaining buildings and building equipment.

(vi) Determines training needs of building maintenance personnel; in coordination with the Bureau of Personnel, provides guidelines for training program implementation through regional offices.

(vii) Develops supply and equipment requirements for building maintenance functions, directs tests and develops supply and equipment items; prepares purchase descriptions or specifications and establishes criteria for their use.

(viii) Collaborates with the Bureau of Research and Engineering in developing policies, programs, methods and standards relating to the use of light, power, and utilities, excluding communication services.

(ix) Collaborates with the Bureau of Research and Engineering in making

economic analyses for determining type heating and cooling plant installations based on fuel availability, economics and maintenance factors.

(x) Develops standard specifications and contract proposal forms covering solid and liquid fuels and metered services for heating. Makes technical review of proposed awards for field procurement of fuel where cost exceeds $10,000.

(xi) Administers the program for rate analysis for utilities service.

(4) Operating Equipment Branch. (i) Administers functions related to maintenance of postal operating equipment, including mail processing systems and machines, postage vendors, and other mechanical service appliances.

(ii) Develops policies, programs, methods, and standards for preventive and repair maintenance, maintenance inspection, and inventory management.

(iii) Appraises effectiveness of regional offices in their administration of maintenance standards and methods and use of maintenance manpower and equipment; advises on deficiencies and recommends corrective action.

(iv) Develops technical requirements for establishing organizational structures and personnel complements for maintenance of mail-handling systems and other operating equipment and mechanical appliance; and for appraising the performance of such personnel.

(v) Formulates parts inventory levels and controls; coordinates with the Procurement Division and with the Bureau of Research and Engineering to provide current information to the regions on supplies, parts, and related procurement.

(vi) Plans, directs, and furnishes guideline instructions by which regional and field offices conduct the area maintenance program.

(vii) Develops, in coordination with the Bureau of Finance and Administration, a system for determining operating equipment maintenance costs; coordinates with the Building Branch in developing reporting requirements for postal plant engineers.

(viii) Develops criteria governing the use of contract services in maintaining operating equipment.

(ix) Determines training needs of operating equipment maintenance personnel; in coordination with the Bureau of Personnel, provides guidelines for train

ing program implementation through regional offices.

(5) Vehicles Branch. (i) Develops and administers policies, programs, methods, and standards for vehicle preventive and repair maintenance, maintenance inspection, and inventory management.

(ii) Appraises the effectiveness of regional offices in their administration of vehicle maintenance standards and methods, and in the use of manpower and equipment; notes deficiencies and recommends corrective action.

(iii) Recommends approval of establishment of new vehicle maintenance facilities and remodeling or extension of existing facilities; establishes criteria for initial equipment requirements.

(iv) Develops criteria for structure and complement of maintenance organizations, including the types, qualifications, and numbers of employees.

(v) Provides criteria for local purchase of garage and vehicle accessory equipment; coordinates the issuance of procedures and instructions relative to vehicle supplies, parts, and related procurement. Approves and determines types and adequacy of inventory levels of vehicle maintenance supplies.

(vi) Evaluates maintenance supplies, equipment, and facilities for suitability; recommends changes or modifications to maintenance facility specifications or building layouts.

(vii) Appraises effectiveness of methods and standards for, and the utilization of, vehicle maintenance manpower and equipment.

(viii) Develops and administers the vehicle disposal program.

(ix) Recommends to the Bureau of Research and Engineering changes or requirements for standard or experimental vehicles, based on maintenance experience and cost factors.

(x) Initiates vehicle procurement based on requirements furnished by the Bureau of Operations.

(xi) Develops a program for determining training needs among field maintenance employees; provides guidelines for training program implementation through regional offices, in coordination with the Bureau of Personnel.

(xii) Issues criteria governing contract maintenance, and prepares specifications for contract maintenance and repair of postal vehicles.

(g) Procurement Division—(1) Director. (i) Plans and develops policies and procedures for procurement, inventory control, transportation, and distribution of equipment (except mail bag equipment), supplies, materials, and accountable paper for the entire Postal System.

(ii) Administers procurement programs including a program of quality assurance; develops and issues Post Office Department regulations to implement and supplement Federal Procurement Regulations, except regulations pertaining to construction contracts and associated with professional service contracts.

(iii) Directs the production, repair, and storage of mail bags, and production of keys and locks.

(iv) Operates area supply centers, U.S. Stamped Envelope Agency, U.S. Postal Agency, mail equipment shops, repair centers and depositories; develops and plans the number, location, complements, inventories, services, production standards, cost reporting (in conjunction with Bureau of Finance and Administration), and operating procedures for field supply, repair, and warehouse units.

(v) Directs programs of utilization and restoration of excess personal property and for disposal of unserviceable obsolete, or excess items of equipment and supplies.

(vi) Provides assistance to requirements bureaus and offices, and is responsible for final determination of total equipment, supply, and procurement needs, except as otherwise provided by delegations to other bureaus and offices by the Postmaster General or the Deputy Postmaster General.

(vii) Directs liaison with General Services Administration, Small Business Administration, other Government agencies, manufacturing companies, private contractors, common and contract carriers on supply, traffic, and procurement matters; and with the Bureau of Engraving and Printing and the Government Printing Office on accountable paper.

(viii) Provides design and specifications of lockbox equipment, locks, and standard post office workroom furniture.

(ix) Initiates and conducts negotiations directly with carriers for special rates or services for moving post office property.

(x) Provides technical assistance in pilot model evaluation and acceptance conducted jointly with Federal Supply

Service, General Services Administration.

(xi) Provides technical evaluation of bids or proposals relating to vehicle procurement, repair, and modification.

(2) Procurement Policy and Management Staff. (i) Provides staff support and assistance to the Director, Assistant Director and Chief of the Supply, Contract, and Mail Bag Equipment Branches in evaluating and improving the administration of and operations in their respective areas of requisitioning, purchasing, receiving, inventory, accountability, distribution, transportation, utilization, and disposal of supplies and equipment.

(ii) Reviews policies and programs of the three branches and their field installations, which comprise the supply centers, Stamped Envelope Agency, Postal Agent, mail equipment shops, mail bag repair centers, and mail bag depositories, which have a substantial effect on procurement and supply management requirements and operations. Recommend changes necessary to achieve maximum efficiency and economy and to conform to overall departmental policies and programs.

(iii) Conducts management appraisal of Division-wide operations and performances, as distinguished from day-today operating responsibilities, to develop and refine the proceurement and supply systems. Prepares findings and makes recommendations to measure and control the funding, staffing, and general effectiveness of procurement and supply operations.

(iv) Develops and recommends goals and prepares implementing procedures for administering the procurement and supply management policies and programs at the regional and post office levels.

(v) Serves as the focal point for continuing liaison with GSA to identify and resolve supply, procurement, and warehousing problems of mutual concern, to provide a productive relationship, and to develop long-range programs within established departmental policy.

(vi) Develops and recommends Post Office Department procurement regulations for implementing the Federal Procurement Regulations.

(vii) Directs the Division's programs for management assistance and control of forms, records, administrative issuances, organization, methods, and manpower.

(viii) Develops and recommends poli