erning boards, except state prison libraries, which are under supervision of the superintendent of state prisons. Each such library which has five hundred volumes is under general supervision of the regents, and if it has a less number it may become subject to such supervision on application and approval of the regents, under seal. [New.] § 705. State library; how constituted.-The state library, established in the year eighteen hundred and eighteen for the use of the government and people of this state, consists of: 1. Manuscript or printed papers of the legislature usually termed "on file," and which have been on file more than two years in the custody of the clerk of the senate, or one year in the custody of the clerk of the assembly. No such paper or record shall be removed from such files, except on resolution of the senate or assembly, withdrawing it temporarily; and in case of such removal a description of the paper or record and the name of the person removing it shall be entered in a book provided for that purpose, with the date of its delivery and return. 2. All other public records of the state, not specifically placed in other custody by law. 3. Similar material placed in other custody and afterwards transferred to the state library. 4. Books, libraries, pictures and collections bought or set apart by the regents to be lent throughout the state, either singly or as traveling libraries, either free or for a fee covering not more than actual expenses. 5. All similar material included in the exchange division. 6. All other books, pamphlets, manuscripts, records, archives, maps, photographs, engravings and other property appropriate to a general library owned by the state, and not specifically placed in other custody. [Univ. Law, §§ 15, 16, rewritten and combined, without intended change of substance. Subdivisions 2, 3, 4 and 5 are new.] § 706. When open. The state library and museum shall be open not less than eight hours every week day. [Univ. Law, § 17, first clause, without intended change, except that the section has been broadened so as to include the State museum.] § 707. Use of state library. The regents shall make for the state library such rules as will best and most effectively carry out the purpose of its foundation. The resources of the state library shall be so classified, catalogued and indexed as to be most readily available. All citizens of this state may have free use of the library for reference, and as far as the regents find safe and practicable, its resources and facilities shall be made widely available and books shall be lent to institutions in the University and to authors, teachers and other persons engaged in scholarly pursuits or needing such loans. Members of the legislature, judges of the court of appeals, justices of the supreme court, elective state officers, and the heads, assistants and deputies of state departments, bureaus, boards and commissions, may borrow from the library books for use in Albany. Every registered physician residing in the state may borrow books from the state medical library. Others may use or borrow books only on such conditions as the regents prescribe. All users shall be subject to such restrictions and penalties as may be prescribed for its safety or greater usefulness. [Based on Univ. Law, § 17, but mostly new.] § 708. Traveling libraries.-The regents may establish and maintain traveling libraries consisting of selections of books, to be lent as a whole, for a specified term, for free use under their supervision, to communities, libraries, clubs or other borThe fee for such a library shall not exceed the average cost of transportation and incidental expenses, not counting the rowers. cost of books or cases. [New.] § 709. Paid help.-For the convenience of readers in the state library or for those using its facilities through correspondence the director may, so far as practicable, and as demand warrants provide the services of typewriters, stenographers, copyists and translators and bibliographic and other expert library assistants. To cover actual extra costs of such help beyond that usually rendered in libraries, a proper fee may be charged to non-residents or for assistance of a personal nature, or for other reasons not properly an expense to the state, but which is authorized to accommodate users of the library. [Based on Univ. Law, § 48, but mostly new.] § 710. Instruction in library management.-The regents shall on request, in such manner and on such terms as they deem best, furnish advice, instruction and information to librarians, trustees or others interested in library management. [Univ. Law, § 48, in part, without intended change.] § 711. Charge of state publications.-The University shall have charge of preparing, publishing and distributing whether by sale, exchange or gift, the colonial history, natural history, all scientific contributions of the museum staff, needed catalogues, indexes and hand books for the state library and museum, and all other state publications not otherwise assigned by law. [Univ. Law, § 19, first sentence rewritten.] § 712. Indexing. The indexers in the state library when requested by the officer in charge of any state publication, or by the state printer if such officer shall fail to furnish a proper index, shall as promptly as consistent with other duties prepare a suitable index, and all state publication indexes not made by the officers or clerks who prepared the publication shall be made under this section by the state library. The cost of this work for each publication shall be reported to each session of the legis lature. [New.] § 713. Exchanges.-An exchange division shall be maintained in the state library, to which the printers shall deliver as soon as completed five copies of each publication issued at state expense, and the receipt for these five copies shall be accepted in their place by the officer to whom the printer delivers the edition. Each state library, bureau, board, commission or office shall once each year on request from the state library deliver to this exchange division any copies of its own or other publications in its custody which it no longer requires for official use. No such publications shall be sold or otherwise disposed of except as they are distributed in regular course. The regents shall make rules for sale, exchange or free distribution or sale for waste paper from this exchange division, and all receipts shall be used for expenses and for increasing the state library. [Univ. Law, § 19, in part, rewritten so as to require the state printer instead of the department to make the delivery, and forbidding the sale of state publications or reselling for waste paper, except through the state library.] § 714. Public documents for libraries. The state printer shall furnish to the exchange division, immediately after its printing, as many copies of each publication printed at state expense as the regents certify to be necessary to enable them to supply one copy to each library conforming to their rules as to preservation and making available for public reference and registered as properly entitled to such publication. Before such publication is printed, the printer shall notify, in writing, the officer in charge of the publication of the specified number of copies required by the exchange division. Such officer may |
